Gulmira Samadova

• Organized and maintained project documents and records.
• Assisted Project Manager in preparing project plans, schedules, and budgets.
• Submitted budget estimates, progress reports and cost tracking reports.
• Ensured compliance with organizational policies and procedures while administering programs.
• Assisted in the coordination of program activities and resources, including scheduling meetings, preparing materials, and providing administrative support.
• Organized special events such as conferences, workshops, training sessions. for program participants.
• Partnered with program management on recommendations, process improvements, and corrective action plans.
• Produced well-written, comprehensive reports and documents.
• Coordinated logistics for activities and events.
• Assisted management with planning and logistics for program activities.
• Scheduled and coordinated meetings and travel arrangements for staff.
• Produced and distributed memos, newsletters, and other forms of communication.
• Assisted with set up for social events and food deliveries.

• Prepared correspondence associated with projects including letters, emails and faxes.
• Developed effective filing systems for all project-related documents to ensure easy retrieval when needed.
• Provided administrative support to project teams, ensuring timely completion of tasks and deadlines.
• Coordinated meetings with internal and external stakeholders, prepared agendas and took minutes.
• Compiled data from various sources into comprehensive reports for review by senior management.
• Organized and maintained documents related to project activities such as contracts, reports, memos, invoices and presentations.
• Composed, edited and typed complex memos and reports with job-related software.
• Sorted and distributed incoming faxes, letters and emails for office distribution.
• Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
• Created spreadsheets in Microsoft Excel for record-keeping and reporting.

• Providing verbal translation (Azerbaijani-English-Azerbaijani) during training of accountants on the use of database financial/accounting program SAP ECC 6.0 (ERP Business Suite); discussions and meetings with partners on project implementation, data collection, problem solutions, etc.
• Providing written translation (Azerbaijani-English-Azerbaijani) of Project implementation documents (Business Blue Prints, User manuals, Reports, Letters, etc), SAP ECC 6.0 (ERP Business Suite) User Screens, Project Agreements, Contracts, etc.
• Communicating regularly with project staff regarding changes or updates needed in translated materials.
• Edited translated materials to ensure accuracy of content, spelling, grammar, punctuation, syntax, and formatting.
• Proofread translated documents before submitting them to the client for review.

I joined the Translation department organized by the Organizing Committee (BEGOC) within the Baku 2015 Games as one of 20 experienced translators. All articles, sports news, press releases, and texts prepared by local journalists on the official website of BEGOC for 1 month were translated and edited from Azerbaijani to English in real time and placed on the online portal under the direction of the contracting company CBM. I consider this month-long intense work routine, excitement, and touching the most spectacular sports festival in the country with live texts prepared and the successes achieved as a special moment in my career.

• Providing verbal interpretation at meetings and End-User training sessions and written translation of project documents for PWC Azerbaijan, SOCAR SAP Implementation Project
• Conducted research to ensure accuracy in translations.
• Edited existing translations for grammar, spelling, punctuation, syntax, and style errors.
• Provided appropriate contextual information to increase clients understanding of translations.
• Promoted translation accuracy by referring to reference dictionaries, lexicons or computerized terminology banks.

• Scheduled meetings, appointments and travel arrangements for staff members.
• Organized and maintained filing systems for documents and records.
• Answered incoming calls, responded to emails, faxes and other inquiries from customers and vendors.
• Ensured office equipment was operational, stocked with supplies and maintained in a clean condition.
• Entered data into databases accurately and efficiently.
• Greeted visitors, clients and guests in a professional manner.
• Assisted in the preparation of reports, presentations and correspondence.
• Provided HR administrative assistance to management team.
• Maintained front desk to provide positive first impression.
• Received and distributed mail, letters and packages.
• Stocked inventory and ordered office and kitchen supplies.
• Assisted with set up for social events and food deliveries.