Amira Ibrahimli

• Coordinating multimodal international shipments with assigned freight forwarders, in line with approved procedures and transport modes.
• Ensuring end-to-end logistics and customs control, including verification of shipping documentation for inbound and outbound cargo.
• Preparing and coordinating the approval of customs-related documentation (customs letters, end user statements, tax exemption letters) in compliance with corporate policies.
• Working in close cooperation with the Procurement and Contracts teams to ensure alignment of logistics activities with contractual terms, rates, and frame agreements.
• Managing logistics-related advance payments and balances with partner banks (BBGI, HNBGI, Energy Resources), coordinating payments based on pre-calculations, and shipment pre-alerts.
• Verifying freight forwarding and customs agent invoices against contractual rates and agreed conditions.
• Maintaining logistics statistics, progress tracking, and customs cost reporting for Finance at established reporting frequencies.
• Monitoring logistics performance and costs to identify optimization and continuous improvement opportunities.
• Providing timely, compliant, and solution-oriented support for logistics and customs-related requests.

• Providing consultancy on customs legislation, regulations, and their correct application in import and export operations.
• Managing professional correspondence with BP subcontractors related to customs-cleared logistics activities.
• Ensuring full compliance and completion of customs and transport contract initiation and closure processes.
• Maintaining active cooperation with Customs authorities, governmental bodies, subcontractors, and end users.
• Organizing and delivering customs awareness sessions for internal (PSCM, Finance), and external stakeholders.
• Reviewing and validating import/export documentation in line with established protocols, prior to customs submission and approval.
• Taking ownership of process updates and procedural improvements in response to regulatory or operational changes.

• Managing daily international logistics and customs clearance activities across multiple modes of transport (air, sea, road).
• Ensuring effective customer service, coordination, and timely execution of logistics operations.
• Executing operations in strict compliance with SOPs, PAIMS procedures, regional standards, and project-specific requirements.
• Complying with and actively promoting HSSE standards, best practices, and safety culture, in accordance with Azerbaijan's statutory regulations.
• Maintaining and updating internal databases and reporting tools, minimizing errors, and data omissions.
• Monitoring service levels and escalating any operational shortfalls to project stakeholders in a timely manner..
• Taking responsibility for client-owned assets and materials, ensuring proper use, and accountability.
• Performing technical verification of supplier invoices related to logistics and customs services.
• Preparing official customs and regulatory documentation, including BPSD, BPCS, AIOC, and SCPX letters for temporary import/export, bonded storage, re-export, extension, and related customs regimes.
• Supporting KPI compliance and delivering solution-oriented operational support, as assigned by the line manager.

• Daily operational activities covering pre shipments to post shipments operations, for international and local mode of transport.
• Customer service, communication and co-ordination with on time execution Contract and maintain good relationships with client; and cross functional relations with Panalpina.
• Stations or PAN Project Ensure Job File administration with appropriate file opening in FOS /INTAC timely updates and closing files Maintain all operational files (hard copies) in good order and monitor constantly the outstanding or unbilled job file in timely manner Follow SOPs and guidelines of PAIMS Procedures in line with Regional/Area standards, HSE standards and the one specific dictated by the Project.
• Updates and minimize/correct errors and omissions though Panalpina Internal database (Pantrace,I IHT, INTAC, irregularity reports, etc) develops and maintains all required .
• Coordination with control of local sub-contractors /carriers/ handling agents for operational activities.

• Coordinator with pre-alert distribution & documents collection for import/export files.
• Keeping and creating PA and BP Archives
• Update Intact (BP and PAshared system) for import shipments
• Responsible for assisting the Team (mainly the Project Supervisor, Yard Supervisor, HSSE Manager and Project Manager)
• Project administration, including Meetings and agendas tracking schedule and preparation internal / external reports and presentations
• MoM - minutes of meetings
• Uploading of reports to BP document management system iHUB and Panalpina Share Point as applicable
• Travel Management according to COP Project requirements approvals process Application for Mobilization & TravelAuthorizations (MTA), tickets for FMC Team
• Time sheet collection
• Project correspondence ledger archive maintenance
• Comply and promote HSSE rules

• Development Corporation Assisting in development and implementing procurement and logistics policy
• Full control of purchasing database system.
• Update time to time
• Create and control of all necessary purchasing documents and other reports (Purchase Order, Request form,Acknowledged Receipt of goods and etc.)
• All assistance to Procurement& Logistics specialist and any other duties by Line manager's request.

• Preparing the orders for delivery and contracts in the system
• Organization of the loans transfer
• To make contract with suppliers and transportation companies
• Preparing of the corresponding documents for customs clearance loans
• To make calculations with suppliers and transportation companies.

▪ Order required items, accessories, spare parts, professional equipment, materials needed in stock

▪ Controlling a process of delivery from abroad to Azerbaijan

▪ To check the invoices and other shipping documents from Suppliers

▪ Service coordination

▪ Receiving and solving clients’ dissatisfactions

▪ Admission of goods