Amna Aleghfeli

Duties in the Minister's Office

• Preparing and coordinating the minister meetings, preparing their minutes, documenting them and following up
  Implementation of the outcomes of the meetings and submitting a report on developments to the direct supervisor.
• Preparing daily work schedules and weekly achievements for the work of the department.
• Receive, document and save all emails as a priority,
  And organize daily work by making schedules and prioritizing them
  As instructed.
• Receiving and responding to communications, inquiries and complaints.
• Sending invitations and messages from the Minister's Office to the external parties through the Ministry of Foreign Affairs.
• Responsible for payments for the purchases of the Minister's Office.
• Providing the needs of the Minister's Office and staff through cooperation with internal departments.
• Updating the entity's contact database on a quarterly basis.
• Welcome ministers, ambassadors and dignitaries and escort them to the meeting room.

• Welcoming visitors and employees.
• Recording visitor data such as identity data and the reason for the visit.
• Answer phone calls and emails.
• Transfer calls between employees or visitor and employee.
• Answering the visitor's inquiries about the ministry and procedures.
• Preparing and reporting to administrative affairs.
• Accompany visitors to their destination.

• Receive incoming calls and respond to inquiries
• Coordinated travel arrangements for senior staff
• View maps on the website and communicate with buyers.
• Publishing the news of the department through the official website of the ministry.
• Follow up the field permit system and communicate with the applicant.
• Arranging the meeting schedule and welcoming guests coming to the meeting.
• Save and archive files.
• Writing and printing official external and internal letters.
• Attending meetings, writing and documenting minutes.