ANNA VIDALES
Yuma
Summary
Highly skilled Administrative Professional with over 10 years of dedicated experience within Arizona school district. Expert in state and federal data compliance, student record management, and complex office operations. Proven track record in maintaining accurate financial documents, coordinating district-wide programs, and fostering positive relationships with parents and staff. Committed to operational excellence and supporting educational success through meticulous administrative detail.
Overview
10
10
years of professional experience
1
1
Language
Work History
Data Entry Technician Migrant Education Program
Somerton School District No.11
06.2015 - 06.2020
- Review, sign and submit the COE for final State MEP approval within appropriate time frame.
- Collaborate with recruiters to ensure the timely and efficient data entry of all COEs in the Region.
- Provide monthly data verification reports, submit documentation on parent meetings, and adhere to federal and state protocols.
- Communicate regularly with State ID&R Coordinator and State Data Specialist.
- Process MSIX move notifications.
- Ensure Interstate and Intrastate Coordination.
- Conduct and oversee the re-interview process.
- Share information on eligibility of migrant families with preschool and educational programs as appropriate.
- Network with other agencies for service delivery, participate in community events to share information, and assist in organizing parent advisory meetings.
- Follow proper district, state and federal procedures and protocols regarding the review of COEs.
- Attend regional/state training as required.
Administrative Assistant, Professional Development
Somerton School District No.11
07.2013 - 06.2015
- Served as a primary assistant for professional development events, managing schedules, calendars, and booking meeting rooms.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Assisted with the logistical planning of workshops for teachers and staff.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Processed purchase orders for training materials and professional development registration fees.
- Coordinated travel arrangements (flights, hotel, ground transportation) for district staff attending workshops, conferences, and seminars.
- Processed travel requests, purchase requisitions, and expense reimbursements in compliance with school district and state policies.
- Maintained accuracy in complex travel paperwork, including expense tracking, mileage logs, and compliance audits.
Secretary
Orange Grove Elementary
02.2011 - 07.2013
- Maintain a good working and communicating relationship with parents as well as school and district staff.
- Answered and managed incoming and outgoing calls while recording accurate messages.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Responsible for implementing and maintaining all office and school recordkeeping systems.
- Collect payments for fundraising for the purpose of depositing in proper district accounts.
- Responsible for monthly newsletter as well as any calendar event for the purpose of communicating information to the school, district personnel, and the public.
- Compiled data for the schools expenditure/budget, staff attendance records, substitute logs.
- Responsible for scheduling and printing Testing material for students as well as staff members.
- Processed student enrollments and/or withdrawals.
- Maintain manual and electronic documents, files and records (e.g. student enrollment/withdraw information, discipline referral information, emergency cards, attendance record, time sheets and work orders.)
- Processed purchase orders for school and staff as well as staying in compliance with our schools budget and account balances.
- Monitor students referred to the office for behavior issues as well at times for students who were ill ensuring their well being.
- Participates in meetings to convey and/or gather information required to perform functions.
- Process documents for daily attendance, discipline referrals and request for field trip transportations.
- Responds to inquiries from parents, students, public agencies, to provide information and communication among department.
Accounting I
Somerton School District No. 11
06.2010 - 02.2011
- Excellent communication skills, both verbal and written.
- Answered questions and provide information in person and on the telephone.
- Established and maintained accurate financial documents.
- Input data into financial system.
- Interact with employees and vendors to answer questions.
- Ensured coding structure was correct and the was being withdrawn from correct fund.
- Ensured that all times sheets district wide were filled correctly (e.g. time, hourly rate, signature employee and employer.)
Education
No Degree - Graphic Design
Arizona Western College
Yuma, AZ 05.2001 -
High School Diploma -
Cibola High School
Yuma, AZ05-2004
Skills
- Professional phone etiquette
- Excellent communication skills
- Exceptional public and parent relations
- Works well under pressure
- Payroll
- Invoice processing
- Fast Learner
- Organized
- Work driven
- Multi-line phone proficiency
- Critical thinker
- Microsoft Office (Excel, Word, PowerPoint)
Timeline
Data Entry Technician Migrant Education Program
Somerton School District No.11
06.2015 - 06.2020
Administrative Assistant, Professional Development
Somerton School District No.11
07.2013 - 06.2015
Secretary
Orange Grove Elementary
02.2011 - 07.2013
Accounting I
Somerton School District No. 11
06.2010 - 02.2011
No Degree - Graphic Design
Arizona Western College
05.2001 -
High School Diploma -
Cibola High School