AYAN MAMMADOVA
Baku
Summary
Organized Document Controller known for high productivity and efficient task completion. Specialize in document management systems, record keeping accuracy, and compliance with regulatory standards. Excel at time management, problem-solving, and communication to enhance team effectiveness and project delivery
Overview
9
9
years of professional experience
Work History
Import Specialist
Araz Supermarket MMC
Baku, Azerbaijan
08.2024 - 10.2024
- Manage and coordinate shipments, ensuring timely delivery.
- Ensure compliance with import regulations and customs requirements.
- Prepare and review import/export documentation.
- Build and maintain relationships with suppliers and carriers.
- Resolve import-related issues, and collaborate with internal teams.
- Arranged delivery with consignees and handled after-hours and weekend shipments.
- Developed strategies to minimize costs associated with imports, such as duties, taxes, freight charges and insurance.
Document Controller
Sofcon Group s.r.o. AR Branch
Baku
08.2023 - 07.2024
- Manage company and project documentation, improve document control procedures, and draft contracts
- Calculate profits, develop and maintain KPI reports and dashboards, and prepare invoices, delivery notes, and EQ
- Post journal entries, update and manage accounts receivable and payable, and maintain financial databases
- Review daily bank statements, prepare tender documentation, and monitor customer payments post-delivery
- Managed document processes through scanning, filing and transmitting while following all standard procedures
- Control document flow, generate progress reports, conduct reviews and audits, and secure confidential documents
- Share documents to support timely project completion
Marketing & Office Assistant
Mozaik Printing & Design
Baku, Azerbaijan
07.2020 - 10.2022
- Act as the first point of contact for customers visiting, calling, or contacting via email or web
- Assist the Business Development Manager with customer acquisition strategies through SEO, social media (Facebook, LinkedIn, Instagram), email marketing, newsletters, and press releases
- Support on-site and community presentations, seminars, and education to promote our company's leadership in printing, signs, and graphics, and represent Mozaik Printing at special events
- Conduct market research, update prospect and client lists, and manage the database
- Design and publish e-newsletters with the Business Development Manager and follow annual marketing and branding plans developed with management and consultants
- Write clear specifications for client projects for estimating and order entry, and maintain reports and records as required by the General Manager
- Manage the company's social media presence and create marketing photos as needed
Receptionist
KPMG Azerbaijan Limited
Baku, Azerbaijan
06.2018 - 10.2019
- Provide accurate information in-person, via phone, and email; take and relay messages promptly
- Receive, sort, and distribute mail and deliveries, assist with office mailing and courier services, and coordinate office transportation with drivers and taxis
- Prepare bills, process payments, and maintain office security by following safety procedures, controlling access, and managing the reception logbook and visitor badges
- Order front office supplies, keep inventory, update calendars, schedule meetings, and maintain records of office expenses
- Handle complaints or problems, greet and direct guests, and answer, screen, and forward phone calls
- Copy, file, and maintain documents, ensure the reception area is tidy with necessary materials, and perform clerical tasks such as binding, photocopying, and faxing
- Undertake additional administrative or office duties as assigned by the Office Manager or other managers
UAC Team Member
Azerbaijan Grand Prix (Baku City Circuit Operations Company)
Baku
01.2018 - 05.2018
- Managing daily operations of Accreditation Help Office
- Managing volunteer pool, i.e
- Training, supervision
- Providing technical assistance to applicants and member institutions on matter related to Accreditation standards, policies and procedures
- Prepare badges for staff and participants of the event
Intern
Buro 24/7
Baku, Azerbaijan
06.2016 - 09.2016
- Collect and fact-check news updates on fashion, beauty, travel, entertainment, and other sections
- Create and edit blog posts, find multimedia to complement stories, and update website content, events, and competitions
- Conduct interviews, attend events, and build contacts to ensure a steady flow of news
Intern
Baku 2015 First European Games
Baku, Azerbaijan
06.2015 - 07.2015
- Managing daily operations of Accreditation Help Office
- Managing volunteer pool, i.e. training, supervision
- Providing technical assistance to applicants and member institutions on matter related to Accreditation standards, policies and procedures
- Prepare badges for staff and participants of the event
Education
Bachelor - Russian Language and Literature
Baku State University
Azerbaijan01-2018
Skills
- Data accuracy
- Sensitive document management
- Document organization
- Electronic archiving
- Adaptability
- Result oriented
- Analytical skills
- Problem Solving
- Professional Responsibility
- Microsoft Office
- Adobe Photoshop
- Adobe Premiere
- Adobe Acrobat
- AmoCRM
- SAP
Languages
Azerbaijani
First Language
English
Advanced (C1)
C1
Russian
Proficient (C2)
C2
Turkish
Beginner (A1)
A1
Timeline
Import Specialist
Araz Supermarket MMC
08.2024 - 10.2024
Document Controller
Sofcon Group s.r.o. AR Branch
08.2023 - 07.2024
Marketing & Office Assistant
Mozaik Printing & Design
07.2020 - 10.2022
Receptionist
KPMG Azerbaijan Limited
06.2018 - 10.2019
UAC Team Member
Azerbaijan Grand Prix (Baku City Circuit Operations Company)
01.2018 - 05.2018
Intern
Buro 24/7
06.2016 - 09.2016
Intern
Baku 2015 First European Games
06.2015 - 07.2015
Bachelor - Russian Language and Literature
Baku State University
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