Aygun Khalilova
Baku,BA
Summary
Results-oriented professional with track record in business administration. Known for optimizing processes and driving organizational success through strategic planning. Proven ability to collaborate with teams and adapt to evolving business needs, leveraging skills in leadership and problem-solving.
Overview
12
12
years of post-secondary education
15
15
years of professional experience
Work History
Sales and Contract Specialist
RS office AZE MMC
Azerbaijan
11.2025 - Current
- Coordinate daily office operations and ensured smooth execution of internal workflows and administrative processes
- Manage procurement of all office supplies and operational needs, from stationery to office furnishings and vendor services
- Liaised with suppliers and partners, coordinated supplier contracts, and ensured proper documentation and Legal Department approvals
- Support cross-department and cross-office communication to maintain efficient operations across branches
- Coordinate employees and assisted HR with vacation documentation and internal administrative processes
- Manage CRM systems, including data entry, maintaining client, broker, and lead databases, and recording client payments and down payments
- Handle incoming calls, identified potential leads, and directed them to the Sales Department for follow-up
- Update and maintain the Deals Board, monitored deal progress, and ensured accurate reporting and follow-ups
- Manage internal and external emails, operational documentation, and day-to-day office correspondence
- Oversaw cash handling processes, including safe cash deposits/withdrawals and transferring funds to the cashier/accounting team
- Monitor operational tasks, follow-ups, and deadlines to ensure timely completion and workflow efficiency
- Provide high-level administrative and operational support, contributing to an organized and productive work environment
Sales and Contract Specialist
Farchitects Design Bureau
Azerbaijan
09.2025 - 11.2025
- Preparation and coordination of proposals and contracts (both client and contractor sides)
- Handover acts preparation and documentation management
- Tracking and monitoring tenders and ongoing projects (project pipeline management)
- Monitoring deadlines, deliverables, and contractual obligations to ensure compliance
- Weekly financial reporting (P&L tracking and analysis)
- Tracking and reviewing financial statements and related documentation
- Preparation and tracking of purchase requests and purchase orders PR/PO
- Procurement support – collecting and comparing offers, analyzing prices to identify the best commercial options
- Coordination of company assets and maintaining related inventory records
- Liaising between sales, finance, and operations departments to ensure smooth project execution
Personal Assistant to the Owner
Farchitects Group of Companies
Azerbaijan
06.2025 - 09.2025
- Provide high-level administrative and personal support to a senior executive
- Manage daily calendars, schedule meetings, and coordinate international travel
- Handle sensitive communication and documents with discretion and confidentiality
- Serve as a key liaison between the executive and internal/external stakeholders
- Prioritize and manage multiple tasks in a fast-paced, deadline-driven environment
- Organize corporate events, private appointments, and special engagements
- Prepare reports, presentations, and professional correspondence
- Oversee expense reports, payments, and budget tracking
- Support day-to-day personal logistics, including errands and reservations
- Maintain professionalism, adaptability, and excellent attention to detail
Executive Assistant to the Managing Director
Schlumberger
Azerbaijan
04.2023 - 04.2024
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Used advanced software to prepare documents, reports, and presentations.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Volunteered to help with special projects of varying degrees of complexity.
ASMa/Events coordinator
Oriflame Cosmetics
Azerbaijan
07.2018 - 03.2023
- Gathered and organized materials to support operations.
- Entered data, generated reports, and produced tracking documents.
- Built highly-efficient administrative team through ongoing coaching and professional development opportunities.
- Implemented project management techniques to overcome obstacles and increase team productivity.
- Handling administrative duties such as scheduling, filing, and maintaining records for the sales team
Manager
Nabat - Confectionery Articles Global Brand
Azerbaijan
10.2016 - 09.2017
- Interviewing and recruiting new staff
- Dealing with all issues arising from staff or customers (complaints, grievances, etc.)
- Working with staff to ensure high-quality customer service
- Controlling the proper appearance of goods
- Training staff
- Managing staff timetable arrangements
Business Development Manager
Elay Silvano Investment Company
Azerbaijan
10.2014 - 09.2016
- Established relationships with key decision-makers within customer's organization to promote growth and retention.
- Reached out to potential customers via telephone, email, and in-person inquiries.
- Negotiated and closed long-term agreements with new clients in assigned territory.
- Generated new business with marketing initiatives and strategic plans.
- Coached and promoted high-achieving sales and account management employees to fill leadership positions with qualified staff and boost company growth.
- Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
Exhibitor/Product Manager
Life Juice Limited
New Zealand
09.2011 - 05.2014
- Taking orders from business owners and customers
- Ensuring timely deliveries
- Demonstrating products to the public
- Developing product pricing and positioning strategies
- Representing the company by visiting customers to solicit feedback on products and services
- Setting up and displaying merchandise to attract prospective customers
- Managing customer relationships
- Overseeing product management
- Developing sales strategies
- Executing sales promotions
Education
Diploma in Management - Business Management
IMNZ - Institute of Management New Zealand
New Zealand 02.2012 - 06.2014
Diploma in Management - Business Management
CPIT (Christchurch Polytechnic Institute of Technology)
New Zealand, Christchurch 02.2012 - 06.2014
High School Diploma -
Cashmere High School
New Zealand, Christchurch 02.2006 - 12.2009
High School Diploma -
School №175
Azerbaijan, Baku 09.2005 - 05.2006
High School Diploma -
Centro Escolar Lancaster
México, Zacatecas 08.2003 - 07.2006
Skills
- Employee supervision
- Documentation and reporting
- Operations management
- Employee training
- Efficient staff scheduling
- Administrative operations
- Recruiting and interviewing
- Positive attitude
- Effective multitasking
- Detail-oriented approach
- Clear interpersonal communication
- Strong organizational abilities
Timeline
Sales and Contract Specialist
RS office AZE MMC
11.2025 - Current
Sales and Contract Specialist
Farchitects Design Bureau
09.2025 - 11.2025
Personal Assistant to the Owner
Farchitects Group of Companies
06.2025 - 09.2025
Executive Assistant to the Managing Director
Schlumberger
04.2023 - 04.2024
ASMa/Events coordinator
Oriflame Cosmetics
07.2018 - 03.2023
Manager
Nabat - Confectionery Articles Global Brand
10.2016 - 09.2017
Business Development Manager
Elay Silvano Investment Company
10.2014 - 09.2016
Diploma in Management - Business Management
IMNZ - Institute of Management New Zealand
02.2012 - 06.2014
Diploma in Management - Business Management
CPIT (Christchurch Polytechnic Institute of Technology)
02.2012 - 06.2014
Exhibitor/Product Manager
Life Juice Limited
09.2011 - 05.2014
High School Diploma -
Cashmere High School
02.2006 - 12.2009
High School Diploma -
School №175
09.2005 - 05.2006
High School Diploma -
Centro Escolar Lancaster
08.2003 - 07.2006