Sales and Contract Specialist
RS office AZE MMC
11.2025 - Current
Aygun Khalilova
Sales & Contract Specialist | Business Development | Project & Office Management | Executive Support
Azerbaijan
Timeline
Sales and Contract Specialist
Farchitects Design Bureau
09.2025 - 11.2025
Personal Assistant to the Owner
Farchitects Group of Companies
06.2025 - 09.2025
Executive Assistant to the Managing Director
Schlumberger
04.2023 - 04.2024
ASMa/Events coordinator
Oriflame Cosmetics
07.2018 - 03.2023
Manager
Nabat - Confectionery Articles Global Brand
10.2016 - 09.2017
Business Development Manager
Elay Silvano Investment Company
10.2014 - 09.2016
Diploma in Management - Business Management
IMNZ - Institute of Management New Zealand
02.2012 - 06.2014
Diploma in Management - Business Management
CPIT (Christchurch Polytechnic Institute of Technology)
02.2012 - 06.2014
Exhibitor/Product Manager
Life Juice Limited
09.2011 - 05.2014
High School Diploma -
Cashmere High School
02.2006 - 12.2009
High School Diploma -
School №175
09.2005 - 05.2006
High School Diploma -
Centro Escolar Lancaster
08.2003 - 07.2006
Work History
Sales and Contract Specialist
RS office AZE MMC
11.2025 - Current
- Coordinate daily office operations and ensured smooth execution of internal workflows and administrative processes
- Manage procurement of all office supplies and operational needs, from stationery to office furnishings and vendor services
- Liaised with suppliers and partners, coordinated supplier contracts, and ensured proper documentation and Legal Department approvals
- Support cross-department and cross-office communication to maintain efficient operations across branches
- Coordinate employees and assisted HR with vacation documentation and internal administrative processes
- Manage CRM systems, including data entry, maintaining client, broker, and lead databases, and recording client payments and down payments
- Handle incoming calls, identified potential leads, and directed them to the Sales Department for follow-up
- Update and maintain the Deals Board, monitored deal progress, and ensured accurate reporting and follow-ups
- Manage internal and external emails, operational documentation, and day-to-day office correspondence
- Oversaw cash handling processes, including safe cash deposits/withdrawals and transferring funds to the cashier/accounting team
- Monitor operational tasks, follow-ups, and deadlines to ensure timely completion and workflow efficiency
- Provide high-level administrative and operational support, contributing to an organized and productive work environment
Sales and Contract Specialist
Farchitects Design Bureau
09.2025 - 11.2025
- Preparation and coordination of proposals and contracts (both client and contractor sides)
- Handover acts preparation and documentation management
- Tracking and monitoring tenders and ongoing projects (project pipeline management)
- Monitoring deadlines, deliverables, and contractual obligations to ensure compliance
- Weekly financial reporting (P&L tracking and analysis)
- Tracking and reviewing financial statements and related documentation
- Preparation and tracking of purchase requests and purchase orders PR/PO
- Procurement support – collecting and comparing offers, analyzing prices to identify the best commercial options
- Coordination of company assets and maintaining related inventory records
- Liaising between sales, finance, and operations departments to ensure smooth project execution
Personal Assistant to the Owner
Farchitects Group of Companies
06.2025 - 09.2025
- Provide high-level administrative and personal support to a senior executive
- Manage daily calendars, schedule meetings, and coordinate international travel
- Handle sensitive communication and documents with discretion and confidentiality
- Serve as a key liaison between the executive and internal/external stakeholders
- Prioritize and manage multiple tasks in a fast-paced, deadline-driven environment
- Organize corporate events, private appointments, and special engagements
- Prepare reports, presentations, and professional correspondence
- Oversee expense reports, payments, and budget tracking
- Support day-to-day personal logistics, including errands and reservations
- Maintain professionalism, adaptability, and excellent attention to detail
Executive Assistant to the Managing Director
Schlumberger
04.2023 - 04.2024
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Used advanced software to prepare documents, reports, and presentations.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Volunteered to help with special projects of varying degrees of complexity.
ASMa/Events coordinator
Oriflame Cosmetics
07.2018 - 03.2023
- Gathered and organized materials to support operations.
- Entered data, generated reports, and produced tracking documents.
- Built highly-efficient administrative team through ongoing coaching and professional development opportunities.
- Implemented project management techniques to overcome obstacles and increase team productivity.
- Handling administrative duties such as scheduling, filing, and maintaining records for the sales team
Manager
Nabat - Confectionery Articles Global Brand
10.2016 - 09.2017
- Interviewing and recruiting new staff
- Dealing with all issues arising from staff or customers (complaints, grievances, etc.)
- Working with staff to ensure high-quality customer service
- Controlling the proper appearance of goods
- Training staff
- Managing staff timetable arrangements
Exhibitor/Product Manager
Life Juice Limited
09.2011 - 05.2014
- Taking orders from business owners and customers
- Ensuring timely deliveries
- Demonstrating products to the public
- Developing product pricing and positioning strategies
- Representing the company by visiting customers to solicit feedback on products and services
- Setting up and displaying merchandise to attract prospective customers
- Managing customer relationships
- Overseeing product management
- Developing sales strategies
- Executing sales promotions
Business Development Manager
Elay Silvano Investment Company
10.2014 - 09.2016
- Established relationships with key decision-makers within customer's organization to promote growth and retention.
- Reached out to potential customers via telephone, email, and in-person inquiries.
- Negotiated and closed long-term agreements with new clients in assigned territory.
- Generated new business with marketing initiatives and strategic plans.
- Coached and promoted high-achieving sales and account management employees to fill leadership positions with qualified staff and boost company growth.
- Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
Overview
15
15
years of professional experience
12
12
years of post-secondary education
Education
Diploma in Management - Business Management
IMNZ - Institute of Management New Zealand
New Zealand 02.2012 - 06.2014
Diploma in Management - Business Management
CPIT (Christchurch Polytechnic Institute of Technology)
New Zealand, Christchurch 02.2012 - 06.2014
High School Diploma -
Cashmere High School
New Zealand, Christchurch 02.2006 - 12.2009
High School Diploma -
School №175
Azerbaijan, Baku 09.2005 - 05.2006
High School Diploma -
Centro Escolar Lancaster
México, Zacatecas 08.2003 - 07.2006
Skills
- Acquisitions
- Team oversight
- Proposal evaluation
- Pricing analysis
- Research and analysis
- Document control
- Staff management
- Market research
- Team leadership
- Business administration
- Recruiting and interviewing
- Shift scheduling
- Staff training and development
- Team player
Languages
Russian
Bilingual or Proficient (C2)
Azeribaijani
Bilingual or Proficient (C2)
English
Advanced (C1)
Spanish
Elementary (A2)
Turkish
Elementary (A2)
Summary
My professional journey reflects a track record of contributing to efficient office operations, contract management, and vendor collaboration. Driven by a results-oriented approach, I am committed to supporting organizational success by leveraging my skills in procurement and purchase order management while fostering cross-departmental collaboration.