Aynur Islamova

• Organization of mobilization and demobilization of offshore personnel from the day 1 of the project
• Full logistic arrangements for onboarding process
• Entered data, generated reports, and produced tracking documents, ontime update of the tracking system
• working closely with BP crew team, DBA and offshore team for the efficient and smooth boarding
• Improved team productivity with regular communication and progress updates, fostering a collaborative work environment.
• Coordination of site visits according to Site visit procedure: site access, HSSE induction arrangement, logistic arrangements
• Coordination of personnel mob and demob, including IT accounts, PPE and general admin support
• Support of PSCM department with raising shopping carts and material requests for goods and services, gathered and organized materials to support with the company SAP / Backbone system administration
• Entered data, generated reports, and produced tracking documents.
• Streamlined administrative processes, allowing for more efficient use of resources and better support for project teams.
• Managed vendor relationships to secure best quality of services and products for organizational needs.

• Supervises the activities of the employment department
• Oversees a company's recruiting programs, policies, and procedures to develop and utilize various sources of potential applicants to fulfill staffing needs
• Bagging requirements, sourcing, screening and submitting resumes, interview process, selection, signing contracts and agreement, follow up, and maintaining relationship with clients, candidates and vendors, managing database
• Builds applicant sources by researching and contacting community services, colleges, employment agencies, recruiters, media, and internet sites; providing organization information, opportunities, and benefits; making presentations; and maintaining rapport.
• Analyzed recruitment metrics regularly to identify areas of opportunity for improvement, implementing necessary adjustments to enhance overall performance.
• Conducted thorough interviews and assessments to identify top talent, ultimately increasing employee retention rates within the company.
• Developed comprehensive job descriptions for various positions, attracting high-quality candidates and ensuring a smooth onboarding process.

• Liaison/coordination between onshore terminal and operations management and personnel
• Provide support to all visitors
• Assist in facilitating meetings, presentations and workshops
• Assist in the general office logistics, as required by management
• Responsible for a variety of office administration duties, including but not limited to: Compiling, processing and updating Project data; Maintaining a filing system; maintaining leave / rotation register for stuff members; maintaining calendar for manager; arranging business and other travels; liaison with business expense team.

• Support of IWA Community Projects: by dealing with medical, social or educational issues
• Proceed NGOs and individual’s requests, evaluation of their situation for future funding
• Lead of one the interest groups: organization and management of meetings, master classes
• Book publishing for charity sale.

• Delivered exceptional customer service by proactively anticipating client needs and providing tailored solutions.
• Maintenance of constructive relationships with clients
• Monitoring teachers’ administrative tasks.

• Review and approval of timesheets and expense sheets (both for local and expat stuff)
• Arrangements of business travels, project events, internal and external meetings
• Advising and supporting managers in HR areas: the employee recruitment and applicant screening, interview scheduling and follow up communications with agencies
• Acknowledgement of new employees with their responsibilities and duties, compliance training, basic safety training, set up of the employee's introductory training schedule
• Implementation and management of PDP programme (Personal Development Plan)
• Execute the purchase process in compliance with standards (from quotations, raising the purchase order with the supplier, invoice resolution process to PO closeout)
• Review and approval of invoices, service orders and purchase orders and variation orders via Maximo
• HSE duties: PPE order, issue & register of vouchers for 5 Star programme
• Ethic programme coordinator
• Vendor’s coordinator
• Community Development Centre Coordinator
• Transport Manager (pool of 32 drivers and 30 cars)
• Head of Project Charity Committee.

Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.

• Preparation of accounts and balance sheets, control over sale, generation of sold product database.

• Recruitment and applicant screening, staffing and interviewing applicants
• Acknowledgement of new employees with their responsibilities and duties
• Preparing all paperwork for hiring, promoting, transferring and terminating employees
• Provision of safety program.