Cameo Kirby
Tempe,AZ
Summary
Hello Hiring team at ASU's Mary Lou Fulton's Teacher College, I look forward to the potential to contribute to the amazing work that you are already doing! With my 13 years of executive administration experience, the last 4 with Mesa Public Schools and witnessing the impact of the programs that your provide, I feel I would be the ideal candidate for this position. If given the opportunity, I know I can bring a level of proactive support and positivity to the office that will allow colleagues to focus on what matters most in furthering the impact and partnerships the teachers college excels at.
Overview
15
15
years of professional experience
Work History
Senior Executive Administrative Assistant
Mesa Public School District
06.2021 - Current
- Executive Support & Strategic Leadership - Serve as the primary liaison between the Superintendent and the Governing Board, senior leaders, and community stakeholders, ensuring seamless communication and operational alignment.
- Budget and Travel Processing - Managing 3 department budgets including requisitions and payment processing. Processing travel expenses and reimbursements for Superintendent, Associate Superintendent, Chief of Staff and Governing Board.
- Board Governance & Compliance - Lead all aspects of Governing Board operations, including the preparation and distribution of agendas, packets, and minutes in strict adherence to open meeting laws. Facilitate efficient and lawful board meetings, including executive sessions, by coordinating logistics, using Board Software to run the meetings, and supporting technical aspects of the meeting.
- Confidential Management - Manage highly confidential and politically sensitive information, including personnel actions, legal claims, and executive-level negotiations. Use independent judgment to triage issues, prioritize the Superintendent’s attention, and resolve conflicts.
- Strategic Communications - Draft and proofread official communications and presentations for the Superintendent, ensuring all materials are clear, professional, and legally accurate. Advise and represent the Superintendent in both internal and external communications.
- Project & Event Coordination - Lead and coordinate special projects involving cross-departmental collaboration on behalf of the Superintendent and Governing Board. Oversee the logistics for high-profile events and meetings, from room setup to technology and catering.
- Staff Leadership & Development - Supervise and evaluate a team of administrative support staff, providing professional development and ensuring a high-functioning executive team.
OFFICE MANAGER/PRINCIPAL'S SECRETARY
Westar Elementary School
07.2013 - 06.2021
- Successfully managed calendars for the Principal, Assistant Principal, and School Operations
- Maintained the school website, started and continuously growing the social media accounts for the school with a focus on our school's signature program
- Responsible for running 3 email accounts to effectively communicate with families and business contacts, answer and direct calls from a multi-line phone, and primary point of contact for over 200 people a day
- Plan, administer, and control budgets for contracts, equipment, and supplies.
- Both generate and create reports regarding budgets and finances, grades, personnel, and teacher statistics
- Throughout COVID managed the movement of over 800 students and over 60 staff members, through 5 shifts to different school delivery models and the check in and out of over 1500 technological devices.
- Plan, organize, manage, and research meetings, travel, and events for multiple administrators and the organization
- Create and maintain documentation for Facility Use, Student Activities, Auxiliary Programs, and Event Planning
LIBRARY/READING PARAPROFESSIONAL
Verrado Elementary School
08.2010 - 05.2013
- Observe students' performance, and record relevant data to assess progress.
- Maintain computers in classrooms and laboratories and assist students with hardware and software use.
- Create and implement lesson plans to teach library skills and reading skills using the Wilson Reading Program.
- Check out and in over 1,000 books per week and keep the library inventoried, organized, and relevant.
Education
Associate in Science (A.S.) - Anthropology
Rio Salado Community College
Tempe, AZSkills
- Executive & Administrative Support: Calendar Management, Travel Coordination, Confidential Information Handling, Administrative Decision-Making
- Governance & Compliance: Open Meeting Law, Board Governance, Policy Interpretation, Legal Compliance, Election Law
- Communication & Interpersonal: Stakeholder Relations, Diplomatic Communication, Public Relations, Report & Correspondence Drafting, Presentation Design
- Leadership & Project Management: Special Projects, Cross-Departmental Collaboration, Staff Supervision & Development, Strategic Initiatives
- Technical Proficiency: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, School Administration Software, AI Tools (eg, ChatGPT and Google Gemini), Document Management Systems
Accomplishments
I have transitioned the original administrative assistant position I was hired for to a project management position allowing senior leadership to function as a more effective team in an environment of budget cuts and declining enrollment. Prioritizing efficiency, communication, pro-active support, and teamwork, I have worked to improve the efficacy of district leadership.
Timeline
Senior Executive Administrative Assistant
Mesa Public School District
06.2021 - Current
OFFICE MANAGER/PRINCIPAL'S SECRETARY
Westar Elementary School
07.2013 - 06.2021
LIBRARY/READING PARAPROFESSIONAL
Verrado Elementary School
08.2010 - 05.2013
Associate in Science (A.S.) - Anthropology
Rio Salado Community College