CHARLI KALTVED
Maricopa,AZ
Summary
Dedicated Team Player offering expertise in process improvement, training, budgeting and forecasting. Thoughtful Project Specialist who operates efficiently and creatively in fast-paced environments.
Overview
22
22
years of professional experience
Work History
Southwest Fulfillment Manager
Hussmann Corporation
01.2018 - Current
- Monitoring, measuring and modifying transactional processes and procedures to effectively and efficiently meet customer needs and business objectives.
- Oversees administrative team including hiring, managing, coaching, training, developing and disciplining of service and installation office staff while ensuring all monthly business operation goals are met.
- Oversight of all financial aspects within District to include journal entries, PO processing, billing/invoicing, reconciliation of accounts.
- Responsible for oversight and coordination of cost center to ensure that all internal transactions are properly recorded and reimbursed through proper accounts within organization.
- Identifies appropriate and effective methodology to deploy problem solving efforts resulting in boosted performance and rising accuracy.
- Interacts harmoniously with Intercompany personnel as well as external companies to ensure streamlining of cross system entries and support of efficient interactions.
- Established effective communication among team members for enhanced collaboration and successful goal completion.
Project Management Coordinator
Audio Video Resources
07.2013 - 02.2014
- Make travel arrangements for ICG team and Owner
- Manage timesheet entry including weekly reports for Project Managers Create subcontract requests for Project Managers if needed for specific jobs
- Create Rental request for jobs that require rentals and communicate delivery and pick-up logistics
- PRS reporting Job costing Job Cost Analysis Job set-up and change order set-up
- Handle all insurance requests for jobs
- Create preliminary lien notices for jobs
- Monthly EAC budget uploads
- Manufacturing pricing uploads
- Keep track of Education certificates and Training certificates
- Communicating this information to Marketing and H.R
- Handle education and training course registration
- Job close out in Sales Force (ERP/MRP system)
Project Manager/Business Development
All Pro Industrial Finishing
06.2008 - 03.2013
- Establish and maintain profitable business relationships with new and existing customers
- Quote/Estimate/Schedule/Purchase/Job Costing Analysis for new and recurring projects using JobBoss MRP/ERP system based on detailed and sensitive blue prints, electronic files or via reverse engineering
- Create business proposals, purchase orders, packlists and invoicing
- Maintain visibility of MRP/ERP JobBoss system and communicate/reschedule variances based on shop capacity/material availability
- Market Research Lead/Coordinate team actions through qualification process in order to become an "approved vendor" on high profile customers including highly sensitive Military contracts
- Material procurement determination and management of vendors/purchase orders/invoicing based on competitive and strategic pricing agreements
Lead Coordinator/Expeditor
Advanced Integration Technologies
08.2004 - 06.2008
- Coordinated all aspects of high visibility and critical projects including, estimating/costing, order acceptance, procurement of materials, fabrication, quality requirements, setting up/maintaining delivery schedule, outsourcing determination etc
- Implemented a set of comprehensive tracking processes to monitor vendor performance
- Maintained great "partnership" relations with vendors
- Scheduled pull-in's and push out's per customer requirements/shop capacity using "Visual" MRP system, communicated requirements to vendors in a timely manner
- On the "Continuous Improvement Team" who successfully helped train 105 employees for the switch over from RealTrac MRP system to Visual
- Initiated and facilitated Kan Ban orders, maintaining inventory control and quality assurance
- Assisted Engineering Department with development of new projects including researching costs of materials, design, material/finish options etc
- Key in development of Customer Service Department, including creating and publishing of official Standard Operation Procedures
- On Internal Audit Team
Business to Business Sales/Office Manager
New Choice Communications
03.2002 - 05.2004
- Maintained all Accounting functions including payroll, overhead costs, office supplies and equipment (including maintenance), client entertainment budgeting etc
- Supervised and Managed 60-75 employees ensuring highest quality staffing and training
- Scheduled employees accordingly in order to meet or exceed monthly contracted sales goals
- Acquired and distributed business leads to business to business sales associates
- Handled all escalated sales calls and quality reviews/monitoring of sales calls
- Acquired/Maintained Business Contracts for products marketed
Corporate Travel Agent
Cendant Travel Agency
09.2001 - 02.2002
- Investigated and resolved customer inquiries and complaints in timely and empathetic manner
- Supervised and Managed 60-75 employees ensuring highest quality staffing and training
- Scheduled employees accordingly in order to meet or exceed monthly contracted sales goals
- Acquired and distributed business leads to business to business sales associates
- Handled all escalated sales calls and quality reviews/monitoring of sales calls
- Acquired/Maintained Business Contracts for products marketed
Education
Associate of Arts - Psychology
Central Arizona College
Maricopa, AZ2018
Business/Accounting
Central Arizona College
Coolidge, AZ2016
Organizational Management
Maricopa Community Colleges - Rio Salado Community College
Tempe, AZ2010
Travel Agent/ Reservationist Certificate - Travel Agent
Travel University International
Honolulu, HI1995
Skills
- Excellent communication skills
- Results-oriented
- Database management
- Self-directed
- Customer service-oriented
- Critical thinker
- Accurate and detailed
- Pleasant and Encouraging demeanor
- Excellent planner and coordinator
- Notary (not currently registered)
- Invoice processing AR/AP
- Internal Auditing and Continuous Improvement Minded
Timeline
Southwest Fulfillment Manager
Hussmann Corporation
01.2018 - Current
Project Management Coordinator
Audio Video Resources
07.2013 - 02.2014
Project Manager/Business Development
All Pro Industrial Finishing
06.2008 - 03.2013
Lead Coordinator/Expeditor
Advanced Integration Technologies
08.2004 - 06.2008
Business to Business Sales/Office Manager
New Choice Communications
03.2002 - 05.2004
Corporate Travel Agent
Cendant Travel Agency
09.2001 - 02.2002
Associate of Arts - Psychology
Central Arizona College
Business/Accounting
Central Arizona College
Organizational Management
Maricopa Community Colleges - Rio Salado Community College
Travel Agent/ Reservationist Certificate - Travel Agent
Travel University International
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