Deena A. Schaefer

• Manages accounts receivable, accounts payable, payroll, inventory and compliance
• Oversees the operations of the accounting department, including the design of an organizational structure adequate for achieving the department’s goals and objectives
• Oversees their control systems, transaction-processing operations and policies and procedures
• Produces financial reports
• Coordinates the preparation of the corporate annual report
• Calculate variances from the budget and report significant issues to management
• Maintains accounting records and controls
• Maintains the chart of accounts
• Maintains an orderly accounting filing system
• Monitors financial health
• Ensures compliance with laws and regulations

Month End:

• Perform all balance sheet reconciliations; ensure accrual and prepaid accounts are accurate
• Review all month-end reports (Accounts Receivable, Accounts Payable, Inventory, Payroll, Leases) for alignment with the General Ledger
• Post recurring journal entries, cash entries, and miscellaneous accruals
• Review subaccounts and correct and classification or General Ledger errors
• Assist with publishing monthly consolidated financial statements for management and ownership
• Conduct detailed income statement analysis; investigate and resolve anomalies
• Enter financial data into DIVA at quarter-end, ensuring alignment across DIVA, Flash Reports, and internal financial statements

• Oversee general accounting processes such as inter-company cash, cash management, financial reporting, project accounting and balance sheet management.
• Accounting
• Maintain the chart of accounts for budgeting, recording and reporting purposes
• Review, prepare and record intercompany transactions for parent company
• Collaborate with others in accounting and finance to support overall department goals
• Provide support to Payroll Manager
• Provide support to AR, AP and purchasing department
• Monitor and analyze department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy
• Analyze WIP and reporting

• Manage all accounting functions for LLR Electric, Inc., including A/P, A/R, payroll, general ledger, financial reporting, HR, and insurance.
• Review and process vendor invoices; job cost coding; audit MRRA tax status and resolve errors.
• Set up and maintain QuickBooks for customers/vendors; handle billing, payments, and monitor aging A/R.
• Build payroll reports in Excel, import to ADP; balance with QuickBooks; code timesheets by job.
• Reconcile bank/credit card statements; track liabilities and PTO; manage month-end close.
• Prepare and analyze P&L and Balance Sheets; monthly WIP and inventory reporting; run variance analysis.
• Handle HR duties including hiring, onboarding, FMLA, benefits, and 401(k) administration.
• Maintain accurate insurance billing; review Motor Vehicle Reports for drivers.
• Research accounting, finance, and IT improvements for efficiency and cost savings.

• Managed sales operations, such as processing phone orders, purchase orders, purchase invoices, payments and adjustments.
• Provided excellent customer service while handling customer complaints via phone and email.
• Updated the company website to reflect the most current product list, specification and other information.
• Identified areas of opportunity to optimize company’s results and implemented procedures to streamline work processes.

• Oversaw a portfolio of $6.5 billion and headcount of 30 employees, including 3 supervisors.
• Monitored the development of the department’s procedure manual to ensure all processing steps were documented.
• Participated in all project management meetings pertaining to Home Equity Cash Operations and Accounting processes.
• Upheld all internal and external regulatory compliance guidelines, corporate policies and service standards.
• Noteworthy Projects
• Bankruptcy Trustee Income Fee Database construction and implementation wherein the first month’s income totaled $30,000
• Home Equity Pulse’s conversion to GTA system (includes testing, error reporting, training system testers and final sign-off)
• Recovery Payment Processing Department creation

• Managed portfolio of $10 billion and headcount of 35 employees, including 4 supervisors.
• Developed and managed yearly budget; operated department expenditures within budget guidelines.
• Implemented service level agreements with the Collections Department and Default Group.
• Evaluated and documented employees’ annual performance review.
• Noteworthy Projects
• Incentive program development and execution for several departments within the company
• Loan Maintenance Department manual creation and publication
• E-Collect Pay-by-Phone testing and implementation
• Loan sale and service release automation
• Wire transfer automation