Summary
Overview
Work History
Education
Skills
Certification
Additional Information
Timeline
Generic

Destiny Hart

Phoenix

Summary

Results-driven Project Coordinator with a proven track record in streamlining project documentation and enhancing operational efficiency. Skilled in time management and procurement, I excel in fostering effective communication and ensuring compliance with safety standards, contributing to successful project outcomes and client satisfaction.

Overview

8
8
years of professional experience
1
1
Certification

Work History

Project Coordinator

Genelco, Inc.
Phoenix
03.2023 - 11.2023
  • Maintain project documentation and plans.
  • Supported preparation of RFIs, change orders, meeting minutes, proposals and final reports.
  • Structured project files on server.
  • Reviewed proposal request documents, submittals, and engineered drawings.
  • Scheduled personnel and equipment as instructed by manager.
  • Handled customer inquiries via phone and email.
  • Assess issues, and create resolutions.
  • Collect information from customers, submittals, project specifications, drawings, verify on-site contacts, and site address for equipment delivery.
  • Participate in client conference calls regarding scope and schedules, take meeting notes, compile summaries, and update or distribute accordingly.
  • Request equipment quotes from vendors.
  • Reviewed company reports for accuracy before submission.
  • Managed projects under strict deadlines.
  • Streamlined departmental functions through targeted administrative assistance.

Safety Firewatch

TC Boiler and Piping
Mobile
09.2022 - 11.2022
  • Participated in safety meetings at the start of each shift.
  • Coordinated with clients for permit reviews and approval signatures.
  • Developed comprehensive job safety analysis.
  • Conducted site walk downs to identify safety hazards and implement necessary mitigations.
  • Monitored hot work activities to identify potential fire hazards.
  • Conducted end-of-shift review of all crew permits before handing over to client.
  • Coordinated badge requests through communication with client safety teams.

Timekeeper

Western Refractory
Newcastle
01.2021 - 03.2021
  • Oversaw tasks reliably across numerous refinery outages over five years.
  • Input payroll data, managed per diem balances, and tracked equipment usage.
  • Digitized documents for archival and distribution within the company.
  • Generate weekly reports.
  • Uphold confidentiality of employee, client and company information.
  • Organize office filing systems.
  • Managed office supply inventory and requisition processes.
  • Organized and generated purchase orders for submittal requests.
  • Managed daily work permits with detailed accuracy.
  • Facilitated effective communication between clients and vendors.
  • Coordinated with client safety department to schedule site safety courses.
  • Managed payroll and time and attendance systems.

Administrative/EHS Assistant

Alabama Bulk Terminal
Mobile
03.2018 - 03.2020
  • Adhered to company safety standards and operating procedures.
  • Assisted in creating and sustaining company protocols, manuals, and regulations.
  • Prepared, reviewed, and distributed company bulletins and safety alerts.
  • Developed a comprehensive document retention and destruction system.
  • Prepare reports and consolidate data for compliance purposes.
  • Supported organizational meetings, contributed to workforce planning efforts, maintained accurate meeting minutes.
  • Recorded, organized, and managed purchase order processing.
  • Procured and tracked office supplies.
  • Organized meetings, travel schedules and special events.
  • Oversaw interoffice correspondence involving purchasing procedures and health and safety protocols.
  • Monitored data across multiple software for purchasing activities.
  • Validated and approved correct invoices while contesting discrepancies.
  • Reviewed industry publications to stay updated on professional advancements.
  • Serve as community liaison facilitating engagement during company-sponsored volunteer events.
  • Scheduled and informed employees of their TWIC card renewal appointments, updating records accordingly.

Contract/Temporary Administrative Assistant

Chevron Refinery
Pascagoula
01.2018 - 03.2018
  • Transcribe spoken words into digital text.
  • Submitted dictated reports electronically for evaluation and processing.
  • Executed data entry and retrieval operations efficiently.
  • Execute clerical activities during study meetings.
  • Created and organized file systems.
  • Participated in study meetings to transcribe proceedings using correct grammar, spelling, and punctuation.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.

Field Clerk

Boulder Energy Solutions
San Antonio
07.2017 - 10.2017
  • Utilized basic operating policies and procedures proficiently.
  • Organized and maintained office operations, including planning and implementing filing systems.
  • Facilitated information transfer among departments, vendors, and clients for operational efficiency.
  • Reviewed, prepared and distributed company and client bulletins.
  • Implemented onboarding procedures for new and rehired employees.
  • Organized employee site safety training sessions, drug screenings and maintained records.
  • Contributed to the distribution and collection of vital data during site safety meetings.
  • Designed and maintained time sheets, equipment inventory logs, and supply requisitions.
  • Configured vendor relationships, managed procurement process for materials and equipment, validated accuracy of Bill of Lading documents.
  • Organized and analyzed data to initiate procurement of necessary items and equipment through the purchasing department.
  • Followed management, safety, quality control, and corporate guidelines.

Data Entry Clerk

Performance Contractors
Plaquemine
02.2017 - 05.2017
  • Utilized basic operating policies to ensure compliance with safety procedures.
  • Logged welding data and NDE procedures in software for client systems.
  • Completed reproduction of various documents.

Field Office Manager

Elite Turnaround Specialists
Sinclair
02.2016 - 10.2016
  • Organized and maintained office operations and services.
  • Ensured adherence to plant conditions, systems operations, and evacuation protocols.
  • Facilitated effective interoffice communication across departments such as cost, safety, quality control, planning/scheduling, dispatch, payroll and Project Management.
  • Coordinated meeting schedules and daily agendas for Project Manager and department heads.
  • Prepared, reviewed, and distributed company and client bulletins as well as safety alerts.
  • Designed and maintained timesheets, employee recruitment lists, and equipment inventory logs.
  • Utilized employee onboarding, rehire practices, and maintained records.
  • Implemented changes to enhance working relationships, ensuring satisfaction among employees, company, clients and vendors.
  • Maintained technical expertise through educational workshops and professional publications.

Education

High School Diploma -

Jackson High School
05-2002

College in General education - Liberal Arts & Sciences

Faulkner State Community College
Bay Minette, AL

College in General education - Nursing

Bishop State Community College
Mobile, AL

College in General education - Liberal Arts & Sciences

Alabama Southern Community College
Thomasville, AL

Skills

  • Time management
  • Accounts payable
  • Event planning
  • Microsoft Outlook
  • EHS
  • Data entry
  • Filing
  • Transcription
  • Organizational skills
  • Payroll
  • Quality control
  • Recruiting
  • Office manager experience
  • Databases
  • Construction
  • Employee orientation
  • Microsoft Office
  • Procurement
  • Dispatching
  • Payroll management
  • Typing
  • Accounts receivable
  • OSHA
  • Administrative experience
  • Clerical experience
  • Experienced Insurance Sales Professional
  • Customer service

Certification

  • OSHA 10
  • OSHA 30

Additional Information

I bring to the table years of clerical experience, project assistant and coordination in industrial industries, document control and retention, client and vendor relationships, attention to detail regarding reports and submittals. I possess the willingness to learn, grow and thrive given the opportunity. I have separated from jobs due to life circumstances, however I possess the ability and qualities to be a vital addition to a team, I possess skills, professionalism, positive attitude, ability to work without supervision, ability to travel and function in various settings. I have been an ambassador for volunteer organizations within my company. Please see my LinkedIn profile, Thank you.

Timeline

Project Coordinator

Genelco, Inc.
03.2023 - 11.2023

Safety Firewatch

TC Boiler and Piping
09.2022 - 11.2022

Timekeeper

Western Refractory
01.2021 - 03.2021

Administrative/EHS Assistant

Alabama Bulk Terminal
03.2018 - 03.2020

Contract/Temporary Administrative Assistant

Chevron Refinery
01.2018 - 03.2018

Field Clerk

Boulder Energy Solutions
07.2017 - 10.2017

Data Entry Clerk

Performance Contractors
02.2017 - 05.2017

Field Office Manager

Elite Turnaround Specialists
02.2016 - 10.2016

High School Diploma -

Jackson High School

College in General education - Liberal Arts & Sciences

Faulkner State Community College

College in General education - Nursing

Bishop State Community College

College in General education - Liberal Arts & Sciences

Alabama Southern Community College

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Destiny Hart