Eliska Ramirez

• Oversee administration of highway construction projects from inception through closeout, ensuring compliance with ADOT policies and specifications
  
• Interpret and apply project plans, special provisions, and standard specifications to guide inspection and construction activities
  
• Utilize FAST program—including Contract Card, AC Forms, CPE, and Bituminous Price Adjustment modules—to create pay items, track project quantities, and maintain detailed project information
  
• Utilize PEN program to review daily diaries, manage pay items, and approve bid item payments
  
• Utilize the DOORS system to monitor contractor payment reporting and ensure accuracy and compliance
  
• Review, approve, or reject weekly subcontractor payrolls in accordance with state and federal regulations
  
• Manage and reconcile pay items including PCCP, tack, asphalt, bituminous, diesel fuel, OJT, and force accounts
  
• Review daily documentation submitted by inspection staff; approve or reject entries as appropriate
  
• Approve or reject payments for bid items and ensure timely processing of project pay estimates
  
• Process and archive monthly estimates while maintaining organized financial and project documentation
  
• Run and distribute weekly Authorized Subindex Reports; track all newly approved subcontractors
  
• Upload onsite interview records submitted by inspection staff for labor compliance tracking
  
• Input equipment data into PEN Project site to ensure accurate cost and usage reporting
  
• Enforce contractual sanctions when required, in accordance with project specifications and contract terms
  
• Maintain and organize project documentation to meet ADOT audit and record retention requirements
  
• Support project closeout activities including final estimate processing and documentation reconciliation
  
• Train and mentor new administrative and field staff on ADOT policies, documentation procedures, and project management systems
  

COFFEE Committee

• Collaborated on creation of Daily Diary Documentation Standard of Work
• Worked on securing a stipend for Construction Inspection Staff’s jeans
• Developed onboarding procedures for maintenance staff

Process Improvements

• Led a one-year project to update Pay Item Daily Diary curriculum
• Created registration forms and feedback surveys (with Thomas Salinas)
• Developed standard of work for OJT in field offices
• Update and distribute field office phone lists; created forms
• Maintain SATS Arthur rights logs; coordinated updates with new hires
• Managed and updated the S9 email distribution list for ADOT and consultants
• Upcoming:
• Co-developing a Standard of Work for 416 with Irene Del Castillo, Ladd Bouts, and a district Office Manager

SCOPE

• Co-Chair, Statewide Field Office Admin Network
• Organized quarterly meetings
• Scheduled and liaised with key guest speakers
• Took meeting minutes

Community & Outreach

• Presented at Women’s Transportation Seminar (WTS) – Transportation YOU program to inspire high school girls to consider careers in transportation
• Assisted ADOT Public Relations with school tours (e.g. Gila River Bridge Project), distributed PPE, and shared my ADOT career journey
• Ongoing assisting & training other Office Mangers

• Host quarterly Central District Admin meetings covering new specs, process improvements, goals, and open discussion
• Develop standards of work collaboratively, inviting contributions from all districts
• Maintain a central Google Drive repository for Office Managers—keep updated and notify colleagues of changes

• Continue conducting school and project tours (e.g. Gila River Bridge) to engage students in transportation careers
• Allocate downtime to assist other field offices and encourage peer collaboration
• Present in relevant committees (e.g. MUG standard of work for 416, TARS project closeout, Thomas Salinas communication updates)
• Teach or support classes such as Supplemental Agreement (SATS) or CPE

• Aim for timely and flawless project closeouts across the district.
• Meeting monthly with the Field Reports Team - Dive into common mistakes made by field offices and work on resolutions.
• Develop strong manager-to-admin relationships—set goals, provide direction, and promote growth
• Regularly meet with ADE - pitch ideas, discuss goals, address concerns, and provide updates