Eltaj Rzayeva
Baku,BA
Summary
Organized Event Coordinator with comprehensive experience overseeing and coordinating various events. Well-versed in booking venues and arranging speakers, negotiating terms, and conditions and hiring personnel to manage the operations of events. Versatile and outgoing professional possessing strong networking abilities paired with in-depth knowledge of management procedures. Proficient in schedule coordination and resource allocation. Furthermore, I am adept at handling multiple tasks on a daily basis, competently, and at working well under pressure. A key strength is communication; building strong relationships with people in order to deliver the best results.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Event Coordinator
STEREOHALL LLC
Baku
06.2025 - Current
- Planned and coordinated corporate, private, and promotional events from concept to execution
- Managed vendor relationships, negotiated contracts, and ensured timely delivery of services
- Worked closely with clients to understand event goals, themes, and budgets
- Oversaw on-site event execution including setup, schedule management, and staff supervision
- Collaborated with design and marketing teams to ensure cohesive branding and client satisfaction
- Resolved issues in real-time, ensuring smooth event flow and positive guest experiences
Event Coordinator
S Design LLC
Baku
09.2024 - 05.2025
- Planned and coordinated corporate, private, and promotional events from concept to execution
- Managed vendor relationships, negotiated contracts, and ensured timely delivery of services
- Worked closely with clients to understand event goals, themes, and budgets
- Oversaw on-site event execution including setup, schedule management, and staff supervision
- Collaborated with design and marketing teams to ensure cohesive branding and client satisfaction.
- Resolved issues in real time, ensuring smooth event flow and positive guest experiences.
HR Recruiter
MARSA LLC
Baku
02.2022 - 05.2024
- Verified applicant references and employment details.
- Developed recruiting strategies to identify qualified candidates and build network.
- Evaluated strengths and weaknesses of candidates through effective screening processes.
- Placed advertisements, evaluated applicant credentials, conducted initial interviews and pre-screening assessments.
- Organized orientations, events and activities for employee well-being.
- Completed termination paperwork and exit interviews.
- Composed job description and salary ranges for various job titles.
- Mentored management teams to accelerate career growth and development.
- Cultivated database of potential hires by networking with candidates on LinkedIn.
Sales and Service Manager
Ninka Cards & Gifts LLC
Baku
04.2018 - 12.2021
- Enhanced internal and external customer satisfaction ratings by researching, troubleshooting and resolving escalated issues efficiently.
- Trained team on operating procedures and company services.
- Managed work flow to exceed quality service goals.
- Identifying new product and market opportunities, which will be beneficial to the company and drive the development and promotion of these.
- Planning and coordinating project work.
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
- Manage schedules and deadlines.
Security Supervisor
Association of Football Federations of Azerbaijan
06.2021 - 08.2021
- Took part in UEFA 2020 as Supervisor of Security department.
- Responded to suspicious activities to investigate and resolve concerns with appropriate physical or verbal techniques.
- Supervised customer-facing personnel and contract employees.
Procurement and Logistics Officer
Superior Products Caspian LLC
Baku
06.2017 - 04.2018
- Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations.
- Reviewed and issued contracts and blanket purchase orders after choosing ideal vendor and drive procurement process.
- Perform risk management for supply contracts and agreements.
- Control spend and build a culture of long-term saving on procurement costs.
- Preparation of master copy of invoices for each month.
- Coordination with suppliers and preparation of procurement documents i.e Purchase Requisition, goods received note etc.
- Transportation of the ordered goods.
Procurement and Logistics Officer
Fair Group Construction LLC
Baku
02.2017 - 05.2017
- Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations.
- Reviewed and issued contracts and blanket purchase orders after choosing ideal vendor and drive procurement process.
- Perform risk management for supply contracts and agreements.
- Control spend and build a culture of long-term saving on procurement costs.
- Preparation of master copy of invoices for each month.
- Coordination with suppliers and preparation of procurement documents i.e Purchase Requisition, goods received note etc.
- Transportation of the ordered goods.
Logistics and Purchase Manager
New Conception LLC
Baku
06.2014 - 02.2017
- Sourced vendors, built relationships and negotiated prices.
- Worked with clients to resolve claim issues quickly and efficiently.
- Organized receipts, purchases and documentation of finished goods, packaging, materials and ingredients.
- Picked products for specific routes according to pick sheets.
- Communicated transport plan effectively, efficiently and consistently to internal and external stakeholders, providing support and guidance for all queries and escalations.
Coordinator
Times Academy Foreign Languages and Training Centre
02.2012 - 10.2012
- Interviewed teachers applying for foreign language classes teacher position.
- Informed students and teachers about their class schedule and responsibilities.
Skills
- Event planning
- Budgeting
- Vendor management
- Customer relationship management
- Effective communication
- Conflict resolution
- Event setup and breakdown
- Catering coordination
- Logistics management
- Purchasing and Procurement
- Logistics policies and Procedures
- Vendor negotiation
- Team leadership
- Effective problem solver
- Schedule management
- Project management
- Customer service
- Deadline-orientated
- Copywriting abilities
- Market research expertise
- Design understanding
- Communications strategies
- Sales strategy familiarity
- Time management
Certification
- Labor Code and Personnel Clerkship Certificate, 09/01/22
- Procurement process management Certificate, 05/01/17
Languages
Azerbaijani
First Language
English
Advanced (C1)
C1
Russian
Proficient (C2)
C2
Turkish
Elementary (A2)
A2
Timeline
Event Coordinator
STEREOHALL LLC
06.2025 - Current
Event Coordinator
S Design LLC
09.2024 - 05.2025
HR Recruiter
MARSA LLC
02.2022 - 05.2024
Security Supervisor
Association of Football Federations of Azerbaijan
06.2021 - 08.2021
Sales and Service Manager
Ninka Cards & Gifts LLC
04.2018 - 12.2021
Procurement and Logistics Officer
Superior Products Caspian LLC
06.2017 - 04.2018
Procurement and Logistics Officer
Fair Group Construction LLC
02.2017 - 05.2017
Logistics and Purchase Manager
New Conception LLC
06.2014 - 02.2017
Coordinator
Times Academy Foreign Languages and Training Centre
02.2012 - 10.2012
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