GENEVIEVE FOSTER HENDERSON
Phoenix
Summary
Administrative expert with a solid background in project management and client relations, adept at enhancing organizational efficiency. Experienced in coordinating high-level meetings and managing complex legal documentation while providing essential support to executives and legal teams. Committed to maintaining integrity and promoting equity in all professional endeavors.
Overview
27
27
years of professional experience
Work History
Administrative Assistant
Azadi
Phoenix
01.2023 - 11.2024
- Compiled vendor sales and inventory reports monthly, quarterly, and yearly.
- Managed company data to support company expansion in multiple States.
- Special projects
Legal Administrative Assistant - Tribal Affairs
Lewis Roca Rothgerber Christie
Phoenix
09.2019 - 11.2021
- Coordinated large-scale meetings between third-party vendors, external attorneys, and tribal leaders to ensure effective communication and collaboration.
- Provided administrative support to multiple attorneys, including equity partners, income partners and associates with various tasks and projects as requested.
- Ensured effective calendar management for multiple attorneys to optimize their time and productivity.
- Scheduled internal and external meetings for multiple attorneys.
- Document preparation, organization, and maintenance.
- Preparation and submission of expense reports for multiple attorneys.
- Assisted multiple attorneys with CLE training and multi-state licensing compliance.
- Arranged travel logistics for multiple attorneys, securing flights, accommodations, and transportation to facilitate timely attendance at engagements.
Site Coordinator for the Phoenix Sky Train
Bombardier Transportation
Phoenix
07.2016 - 05.2019
- Led the annual Employee Employment Survey, resulting in 100% participation from staff members at the Phoenix site.
- Successfully provided employment opportunities for underrepresented groups at the Phoenix site as part of technician recruitment efforts in partnership with the site staffing agency.
- Managed contracts, administration, accounting, and human resources functions to support Site Director.
- Support the HR Manager with departmental activities including conducting the hiring process, new hire orientation, training and development, investigations, maintaining confidential staff records, etc.
- Led the annual Employee Employment Survey, resulting in 100% participation from staff members at the Phoenix site.
- Successfully provided employment opportunities for underrepresented groups at the Phoenix site as part of technician recruitment efforts in partnership with the site staffing agency.
- Developed a localized document control program that served as an access point for various operational procedures which streamlined access to updated policy information and increased accuracy in policy implementation.
- Developed and facilitated a Social Media Usage and Professionalism training program that later became standard within the onboarding process.
- Directed an investigation (in collaboration with HR) regarding internal racial/ethnic insensitivity, made recommendations to executives, and implemented an annual Harassment and Code of Conduct training 2018.
Litigation Paralegal
Glantzlaw
Plantation
11.2013 - 03.2016
- Prepared legal documents and managed e-filings and federal filings while conducting legal research to support case preparations.
- Managed the attorney's calendar and coordinated proceedings including depositions, mediations and court hearings.
- Supported legal team by managing client and case files, overseeing document filings, and coordinating communication with clients, vendors, and legal staff.
- Executed collection efforts, developed comprehensive financial reports, and organized detailed financial records for client payments, costs, and trial retainer fees.
- Maintained organizational systems that enhanced office productivity and streamlined administrative operations.
Litigation Paralegal / Office Manager
Rajtar & Associates, P.A.
Hollywood
04.2011 - 08.2013
- Negotiated directly with major banking institutions to obtain loan forgiveness or modifications during the height of the foreclosure crisis in Florida 2011 - 2013.
- Facilitated settlement negotiations and negotiated loan modifications, short sales, and deeds in lieu with banks.
- Supported trial attorneys by performing essential legal and administrative tasks throughout litigation process for foreclosure defense, association law, and civil litigations.
- Trained and mentored junior staff, facilitating their transition into corporate environments.
- Managed daily operations of office staff and associates, optimizing workflow and performance.
- Administered and refreshed the firm's webpage to improve user experience.
Litigation Paralegal
The Soto Law Group, P.A.
Fort Lauderdale
01.2008 - 01.2010
- Promoted to Head Paralegal within first year; recognized by Founding Partner for leadership in managing complex tasks and projects.
- Managed case-loads while supporting litigation cycle, including legal research, investigations, document management, and trial preparation.
- Drafted legal documents for litigation cases under attorney supervision.
- Conducted legal research to support case preparation and strategy development.
- Organized case files and maintained accurate documentation for ongoing matters.
Legal Assistant/Office Manager
Law Offices of Suzanne E. Williams, P.A.
Fort Lauderdale
01.2007 - 01.2008
- Drafted legal documents and correspondence for attorneys and clients.
- Conducted legal research to support ongoing cases and filings.
- Managed case files and organized documentation for efficient access.
- Supported client management for a small firm by supervising File Clerk and Law Clerk, delegating tasks to enhance workflow.
- Executed accounting functions, managing accounts receivable and accounts payable, overseeing cost control and office budget management, and performing reconciliations.
Legal Secretary
Harper, Meyer, Perez, Ferrer, & Hagen, LLP
Miami
01.2007 - 12.2007
- Performed executive-level support for the operations of an elite law firm servicing high-profile and international clients while managing private business portfolios.
- Coordinated communication for founding partner's initiatives and projects, ensuring alignment with firm objectives.
- Collaborated with legal personnel, lobbyists, and international PR firms to streamline communication and enhance client representation.
Executive Administrative Assistant
1st Source Bank - Aircraft Division
South Bend
01.2002 - 12.2007
- Chaired executive meetings representing division's President, ensuring alignment on strategic initiatives.
- Provided top-tier support to President of Aircraft Division, becoming a preferred resource for executives in other commercial lending departments for operational and administrative assistance.
- Conducted budget research and compiled quarterly reports for five commercial lending divisions submitted to CEO and CFO.
Executive Administrative Assistant
Independence Plus, Inc.
Oak Park
01.2000 - 12.2001
- Streamlined office operations by implementing electronic job description and timekeeping system, creating manuals for 400+ employees on upgraded computer system.
- Coordinated schedules for executives and department heads in a fast-paced environment.
- Organized travel arrangements, including itineraries and accommodations for executives.
- Managed communication between staff, clients, and vendors effectively and efficiently.
- Supported CFO and Co-President in strategic initiatives and daily operations.
Legal Assistant / Paralegal
Law Office of Timothy E. Mering
Baltimore
01.1998 - 12.2000
- Developed and managed social security disability and personal injury practice by providing essential office support.
- Managed case files, expanding client accounts from five to over 500.
Education
Introduction to Human Resources Certificate -
Society for Human Resources Management
Online01-2018
Legal Assistant Certificate -
Nova Community School
Fort Lauderdale, FL01-2008
Sociology
Towson University
Towson, MDEnglish
Alabama State University
Montgomery, ALSkills
- Administrative support and office management
- Document preparation and management
- Client relations and communication
- Project management and team coordination
- Training and development
- Database management and process improvements
- Conflict resolution and problem solving
- Legal research and case preparation
- E-filing procedures and court filing
- Litigation support and trial preparation assistance
- Calendar management and meeting coordination
- Legal terminology and compliance monitoring
- Document control support and proofreading
- Records management and case file organization
- Discovery management and exhibit preparation
Personal Information
Title: Paralegal Administrative Professional
Timeline
Administrative Assistant
Azadi
01.2023 - 11.2024
Legal Administrative Assistant - Tribal Affairs
Lewis Roca Rothgerber Christie
09.2019 - 11.2021
Site Coordinator for the Phoenix Sky Train
Bombardier Transportation
07.2016 - 05.2019
Litigation Paralegal
Glantzlaw
11.2013 - 03.2016
Litigation Paralegal / Office Manager
Rajtar & Associates, P.A.
04.2011 - 08.2013
Litigation Paralegal
The Soto Law Group, P.A.
01.2008 - 01.2010
Legal Assistant/Office Manager
Law Offices of Suzanne E. Williams, P.A.
01.2007 - 01.2008
Legal Secretary
Harper, Meyer, Perez, Ferrer, & Hagen, LLP
01.2007 - 12.2007
Executive Administrative Assistant
1st Source Bank - Aircraft Division
01.2002 - 12.2007
Executive Administrative Assistant
Independence Plus, Inc.
01.2000 - 12.2001
Legal Assistant / Paralegal
Law Office of Timothy E. Mering
01.1998 - 12.2000
Introduction to Human Resources Certificate -
Society for Human Resources Management
Legal Assistant Certificate -
Nova Community School
Sociology
Towson University
English
Alabama State University