Ilaha Babayeva

Support the development and implementation of HR initiatives and systems

Preparing or updating employment records related to hiring, transferring, promoting, and terminating

Explaining human resources policies, procedures, laws, and standards to new and existing employees

Ensuring new hire paperwork is completed and processed

Review employment and working conditions to ensure legal compliance

Informing job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.

Addressing any employment relations issues, such as work complaints and harassment allegations

Processing all personnel action forms and ensuring proper approval

Overseeing hiring process, which includes coordinating job posts, reviewing resumes, and performing reference checks

Ensuring that all employees are organized and satisfied in their work environment.

Overseeing the health and safety of all employees.

Communicating with staff about issues affecting their performance.

Developing programmes that enhance employee relations

Advising executives on matters of salaries, redundancy and employment law

With a primary responsibility of supporting the Chairman of Board, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently

Maintain and refine internal processes that support to the highest-ranking executives’ company-wide, coordinating internal and external resources to expedite workflow

Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks

Attend meetings and take notes and follow up on the implementation of given instructions

Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Manage professional and personal scheduling for Chairman of Board.

Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives

To assist in the organization, coordination, and implementation of projects of state importance and to monitor the progress of the projects.

Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

Organize team communications and plan events, both internally and offsite

Working with the Recruitment and Operations department of the HR Directorate from July

2021.

Discussing and establishing qualification requirements and terms and conditions of employment

with managers.

Formulating detailed job descriptions and posting them.

Conducting phone calls or meetings to create a shortlist of qualified candidates.

Interviewing candidates on the shortlist and maintaining a database on employees for future

vacancies.

Mediating between candidates and hiring managers.

Using web-based technology and social media to analyze hiring trends, post job vacancies, and

following up with candidates during the hiring process.

Producing reports on hiring plans and strategies.

Measuring the results of candidate interviews and job placements using hiring metrics software.

Revising HR policies and ensuring that fair employment practices are implemented.

Analyzing recruitment software and the performance of recruitment agencies and recommending

improvements or changes.

Coordinate the hiring process of all FINCA personnel. Oversee all personnel policies and procedures to ensure that FINCA Azerbaijan practices are followed when hiring, promoting, evaluating, and terminating employees.

Work with Director to develop and implement merit increase system that is consistent with the goals of FINCA Azerbaijan and properly motivates FINCA personnel. Maintain and update personnel file.

Manage and maintain the personnel database system including the input of changes in position or salary and training. Provide reports to management as needed. Provide orientation training to all new staff. Follow the changes made in Labor Code, or decrees made by Government on Labor procedures and policies and inform Senior Management about these changes.

Approve and schedule staff vacations, business trips.

In collaboration with Senior Management identify training needs and make recommendations for in-house and external trainings.

Review and keep updated salary/benefits schedule of organization.

Develop an annual training plan for Organization and monitor and evaluate the effectiveness of training program. Provide reports on staff training to the Senior Management as required

Develop, design, and oversee a staff training/mentoring and certification program that will support performance management and staff promotion/rewards decision-making.

Recognize successful aspects of the Organization’s training program. Document lessons learned and apply accumulated experience. Organize all social events and employee retreats. Manage petty cash and report to Finance Manager on a monthly basis.

Manage Admin Department employees’ work. Compares prices amongst various vendors in order to make sound purchasing decisions

Works within a given budget to purchase goods and services for an organization

Ensures that products are delivered in a timely manner, and that the quality of the goods received is satisfactory

Negotiates with contractors on price, mode of shipping, and delivery time

Orders goods such as office supplies on a continuing basis to maintain certain inventory levels

Checks invoices for accuracy, and authorizes the accounts payable department to issue payment

Evaluates the performance of certain vendors to decide whether or not to continue buying from them

Attend and translate field meetings. Support Administration, Finance, Audit and other departments with the written translation of documents, manuals and all credit materials.

Make and receive calls with Azeri/ Russian speakers and correctly translate the conversation to expatriate staff. Support Administration, with the filing and organization of documents and materials. Organize sending the received stationary items to the field offices.

Keep the official books, literature, journal, etc. in the office library in an organized manner. Ensure complete confidentiality of employee files. Respond to the day-to-day maintenance needs of the office.

Ensure that all office commodities and equipment are properly maintained and serviced or repaired.

Oversee all personnel policies and procedures to ensure that all practices are followed and correspond to legislation of Azerbaijan Republic. Coordinate the workflow of all administrative personnel. Ensure that administrative personnel are effectively managing their work and time.

Provide orientation training to all new staff members. Coordinate expatriate, national staff and other travel as required including delivery and departure, flight reservations and accommodations. Make recommendations regarding staffing needs of the regional office.

Continually work with other departments to ensure the most efficient use of office space and equipment. Assist the Director in obtaining additional office space or market rooms as necessary. Oversee all office purchase and work with Finance to ensure they are properly documented and approved. Oversee the translation of oral and written materials in the administrative area. Maintain all financial services and finance forms on both hard and soft copies (paper and diskette).

Work with the Senior Management to identify staffing requirements necessary to meet outreach targets. Offer specific recommendations to ensure hiring and training are implemented in a timely manner to provide region with quality personnel.

Translation of reports, simultaneous translation of focus groups