JACOB TOLEDO
SCOTTSDALE
Summary
Highly organized Administrative Assistant with expertise in schedule management and Microsoft Word. Skilled in statistical data gathering and document conversion. Maintained files and databases with meticulous attention to detail, ensuring accuracy and completeness. Proven ability to provide confidential administrative support to management staff, prepare presentations, and proofread documents for accuracy. Detail-oriented office support professional with vast experience providing reliable and efficient administrative support to executives, managers, and teams. Proven track record of providing excellent customer service and facilitating day-to-day operations. Adept at managing and coordinating office operations, as well as utilizing strong organizational and communication skills to build effective working relationships. Experience in and passion for biology, animal and landscape ecology, and astrophysics. Skills in statistical analysis, python, R, field research, animal research, and other statistical data analysis tools. Studied astrophysics and biology in school, fostering a mindset of hard work and often working in team settings. Completed undergraduate thesis in May 2024, exploring the morphological differences between urban and rural lizard populations. Passionate about animal conservation and currently pursuing a M.S. in Biology, interested in pursuing a PhD in astronomy and astrophysics starting 2025.
Overview
8
8
years of professional experience
Work History
Volunteer
Phoenix Herpetological Society
Phoenix
05.2025 - Current
- Assist in maintaining property through landscaping and cleaning duties.
- Assist in the care of tortoise species on the property, including feeding, watering, and cleaning.
- Maintained accurate records of completed jobs and tasks throughout volunteer shifts.
- Collaborated with other volunteers to create a positive work environment.
- Collaborated with others by contributing time, effort and skills to achieve the organization's goals.
Front End Assistant
Costco
Scottsdale
02.2025 - 06.2025
- Assisted customers with product inquiries and store navigation.
- Maintained stock levels and organized merchandise displays.
- Collaborated with team members to ensure efficient store operations.
- Resolved customer concerns promptly, enhancing overall satisfaction.
- Maintained cleanliness of store, including dusting shelves and stocking merchandise.
- Assisted in expediting the checkout process by boxing items for customers.
- Ensured a tidy work environment by organizing inside, and gathering carts outside the warehouse.
- Assisted in the warehouse food court, ensuring safe food processing practices, and a clean working environment.
Administrative Assistant
Sage Speech and Language
SCOTTSDALE
08.2020 - 05.2024
- Maintained files and filing, keeping sensitive information confidential.
- Answered phone calls, directed inquiries to appropriate personnel, and responded to customer requests in a timely manner.
- Provided administrative support to management staff, including scheduling meetings and appointments, preparing agendas, taking minutes, and maintaining records.
- Assisted in the preparation of presentations using Microsoft Office Suite applications, such as Word, Excel, and PowerPoint.
- Compiled and entered data into various databases to ensure accuracy and completeness.
- Maintained a database of client contact information with accuracy and attention to detail.
- Maintained calendars and schedules to set appointments for the management team.
- Processed incoming mail and distributed it to relevant departments or individuals.
- Proofread documents for grammatical accuracy prior to submission.
Volunteer
BEMP
Albuquerque
08.2017 - 05.2019
- Developed outreach materials to engage community members in volunteer programs.
- Collaborated with other volunteers to create a positive work environment.
- Helped with prep, set up, and breakdown of community and public events.
- Attended weekly meetings to discuss progress and future initiatives.
- Assisted in removing trash from local communities and wildlife areas.
Education
Master of Science - Biology
Arizona State University
Tempe, AZ05-2025
Bachelor of Science - Astrophysics
Arizona State University
Tempe, AZ05.2024
Bachelor of Science - Conservation Biology and Ecology
Arizona State University
Tempe, AZ05.2024
Skills
- Schedule management
- Microsoft Word
- Statistical data gathering
- Document conversion
- R coding
- Field experience
- Python
- Kinematics
- Astrophysics
- Ecology
- Genetics
- Reptile husbandry
- Project management
- Team collaboration
- Customer service
Accomplishments
Magna cum laude, Summa cum laude, Dean's List, Barrett Honors, National Hispanic Scholar
References
References available upon request
Timeline
Volunteer
Phoenix Herpetological Society
05.2025 - Current
Front End Assistant
Costco
02.2025 - 06.2025
Administrative Assistant
Sage Speech and Language
08.2020 - 05.2024
Volunteer
BEMP
08.2017 - 05.2019
Master of Science - Biology
Arizona State University
Bachelor of Science - Astrophysics
Arizona State University
Bachelor of Science - Conservation Biology and Ecology
Arizona State University
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