Jalal Isgandarov
Shamakhi,AZ
Summary
Driven and resourceful administrative professional with 15+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Resourceful and experienced worker offering expertise in customer service, travel coordination and file management.
Detail-oriented team player with strong organizational skills. Handles multiple projects simultaneously with a high degree of accuracy. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.
Overview
16
16
years of professional experience
4
4
Languages
Work History
Executive Assistant to the Team Leader
Kocks Consult GmbH
04.2020 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments, and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for the executive team and senior management group.
- Served as liaison between departments to facilitate effective communication throughout thecompany.
- Organized and coordinated conferences and monthly meetings.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Filed paperwork and organized computer-based information.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Worked with senior management to initiate new projects and assist in various processes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Wrote reports, executive summaries and newsletters.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Facilitated training and onboarding for incoming office staff.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Developed and maintained automated alert systems for important deadlines.
Executive Assistant to the Team Leader
IRD Engineering
11.2018 - 03.2020
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Answered high volume of phone calls and email inquiries.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Improved office efficiency by implementing new filing systems and document management processes.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Facilitated training and onboarding for incoming office staff.
- Used advanced software to prepare documents, reports, and presentations.
- Updated spreadsheets and databases to track, analyze, and report on performance.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Transcribed meeting minutes to support business development and senior management teams.
- Developed and maintained automated alert systems for important deadlines.
- Filed paperwork and organized computer-based information.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Took notes and dictation at meetings.
- Volunteered to help with special projects of varying degrees of complexity.
- Created and managed office systems to efficiently deal with documentation.
- Wrote reports, executive summaries and newsletters.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Led staff and vendors in providing high level of service for owner and guests.
Technical Office Engineer
Kolin İnşaat Turizm Sanayi Ve Ticaret A.Ş.
02.2017 - 08.2018
- Optimized technical documentation for clearer understanding, resulting in a reduced number of errors.
- Coordinated with cross-functional teams to ensure timely delivery of high-quality projects.
- Ensured consistent adherence to industry best practices and company policies throughout all projects handled.
- Negotiated contracts successfully with vendors that resulted in cost savings while maintaining optimal quality and performance standards.
- Delivered presentations at conferences, sharing technical expertise with peers and further solidifying the organization''s reputation as an industry leader.
- Collaborated closely with clients to gather requirements and translate them into actionable engineering plans.
- Provided technical support in both on-site and telephone consultations.
- Produced reports on success rates and remedial requirements.
Executive Assistant to the Team Leader
Proyapi Engineering & Consultancy
11.2010 - 08.2016
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of phone calls and email inquiries.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Used advanced software to prepare documents, reports, and presentations.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Filed paperwork and organized computer-based information.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Updated and maintained confidential databases and records.
- Took notes and dictation at meetings.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Created and managed office systems to efficiently deal with documentation.
- Wrote reports, executive summaries and newsletters.
- Led staff and vendors in providing high level of service for owner and guests.
Administrative Assistant, Translator
Destia Finnroad
05.2008 - 10.2010
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Translated Drawings, Method Statements, Letters and etc.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Scheduled office meetings and client appointments for staff teams.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Prepared and maintained all outgoing correspondences.
- Assisted development and implementation of new administrative procedures.
- Drafted correspondence and other documents for CEO and department heads in company's voice.
- Developed comprehensive reports for management by collecting data from various sources, analyzing trends, and presenting actionable insights.
- Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Established administrative work procedures to track staff's daily tasks.
- Translated documents from English to Azerbaijani and Russian.
- Improved readability of translated materials by employing advanced proofreading techniques and meticulous editing skills.
- Listened to recordings and translated confidential information.
- Assisted non-native English-speaking colleagues with document editing, improving overall team productivity and communication quality.
- Translated documents for research departments, supporting data collection and reporting.
- Repeated and restructured complex translations to optimize understanding.
- Worked with other translators to facilitate real time conversations.
- Used translation software to verify complex terms and expedite communication process.
- Provided verbal summaries of non-English documents to diverse audiences.
- Updated existing translations to meet contemporary trends in communication.
- Prepared detailed notes per client specifications, assisting in business meetings and proposal presentations.
- Maximized quality control of translated documents.
- Assisted foreign language-speaking clients with inquiries.
- Proofread, edited and improved documents of different sizes.
- Translated website content from other languages to English.
- Developed and maintained glossary of technical terms.
- Translated other language books into English.
Education
Bachelor of Science - Language Interpretation And Translation
Khazar University
Baku, Azerbaijan06.2009
Skills
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
- Office Administration
- Meticulous attention to detail
- Information confidentiality
- Expense Reporting
- Scheduling
- Customer Service
- Calendar Management
- Professional and mature
- Travel Coordination
- Meeting planning
- Travel Arrangements
- Excel spreadsheets
- Document Preparation
- Proofreading
- Advanced MS Office Suite
- Project Management
- Phone Etiquette
- Business Correspondence
- Conflict Management
- Report Writing
- Conference planning
- Technical Support
- Performance Improvement
- Task Delegation
- Mail handling
- Travel administration
- Mail Management
- Report Development
- Quality Control
- Time Management
- Microsoft Office
- AutoCad
- Travel Arrangement Coordination
- Team Leadership
- Documentation and Recordkeeping
- Team Coordination
- File Maintenance
- Meeting Scheduling
- Document Filing and Retrieval
- Invoice Preparation
- Travel Itineraries
Walking
I like to walk early mornings, and afternoon, this boosts my energy and makes me feel better.
Languages
Azerbaijani
Native language
English
Advanced
C1
Russian
Advanced
C1
Turkish
Advanced
C1
Software
MS Office
AutoCAD
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Executive Assistant to the Team Leader
Kocks Consult GmbH
04.2020 - Current
Executive Assistant to the Team Leader
IRD Engineering
11.2018 - 03.2020
Technical Office Engineer
Kolin İnşaat Turizm Sanayi Ve Ticaret A.Ş.
02.2017 - 08.2018
Executive Assistant to the Team Leader
Proyapi Engineering & Consultancy
11.2010 - 08.2016
Administrative Assistant, Translator
Destia Finnroad
05.2008 - 10.2010
Bachelor of Science - Language Interpretation And Translation
Khazar University
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