Jane Davidson
Tucson
Summary
Experienced Office Manager tracking records for over 100 students. Trustworthy, dependable, responsible, dedicated and professional with strong organizational skills with the ability to multi-task. Excellent time management skills and the ability to prioritize work. Willing to relocate to: Tucson, AZ
Overview
8
8
years of professional experience
Work History
Administrative assistant
Pima Medical Institute
05.2024 - Current
- Managed and maintained executive calendars, scheduling appointments, meetings, and travel arrangements
- Prepared and edited correspondence, reports, presentations, and other documents as required
- Maintained confidential files and records with utmost discretion
- Screened incoming calls and emails; handled inquiries or directed them to the appropriate person for response
- Ordered office supplies and equipment while ensuring cost-effectiveness within budget constraints
- Created efficient filing systems to facilitate easy retrieval of information when needed
- Scheduled interviews for job applicants; coordinated interview logistics with candidates and hiring managers
- Provided administrative support during staff recruitment processes such as posting job ads or arranging interviews
- Managed office inventory levels by monitoring stock levels regularly; placed orders when necessary to avoid shortages or excesses
- Served as a point of contact between executives/department heads/clients/vendors/staff members
- Maintained an organized electronic filing system for quick access to important documents/information
- Managed office equipment maintenance and repairs; coordinated with vendors for timely service
- Prepared meeting agendas and took minutes during meetings to ensure accurate documentation of discussions/actions
Construction Coordinator
Taylor Morrison
04.2023 - 05.2024
- Experienced support staff for Home Builder
- Ordered plot plans
- Ordered water from the city before the home can start
- Operated office equipment, such as fax machines, copiers, or phone systems
- Organized and managed paper/electronic filing systems
Administrative Assistant
Hacienda Home Health Care
10.2021 - 04.2023
- Experienced Administrative Assistant for Home Health Agency
- Support staff and faculty
- Greeted visitors or callers and handled their inquiries or directed them to the appropriate persons
- Organized scheduling for patients and clinicians
- Operated office equipment, such as fax machines, copiers, or phone systems
- Organized and managed paper/electronic filing systems
- Create, maintain, and enter information into databases
- Paid for permits electronically
Office Manager
Tucson Hebrew Academy
10.2019 - 08.2021
- Experienced Office Manager for Kindergarten through 8th grade private school
- Support staff to faculty, teachers
- Greeted visitors or callers and handled their inquiries or directed them to the appropriate persons
- Organized scheduling and event calendars
- Distributed minutes to Board members
- Operated office equipment, such as fax machines, copiers, or phone systems
- Organized and managed paper/electronic filing systems
- Create, maintain, and enter information into databases
Administrative Assistant
Pima Medical Institute
09.2017 - 06.2019
- Experienced Administration Assistant for the Physical Therapist Assistant program
- Organized and managed paper/electronic filing systems
- Established the collection of data from the student’s applications
- Coordinated, transcribed, and distributed minutes of board/staff meetings
- Organized scheduling and event calendars
- Completed forms in accordance with company procedures
- Operated office equipment, such as fax machines, copiers, or phone systems
- Greeted visitors or callers and handled their inquiries or directed them to the appropriate persons
Education
some college - Court Reporting
Gateway Community College
12.2015
Skills
- Human resources
- Data analysis skills
- Clerical experience
- Pay attention to detail
- Excel
- Microsoft Office
- Home & community care
- Payroll
- Communication skills
- Knowledge and use of office equipment
- Outlook
- Computer skills
- Organizational skills
- Words per minute
- Typing
- Organized
- Negotiation
- Nannying
- Type 85
- Office management
- Microsoft Excel
- Knowledge in Word
- Quick learner
- Experience working with students
- Analysis skills
- Customer service
- Professional phone skills
- Customer relationship management
Timeline
Administrative assistant
Pima Medical Institute
05.2024 - Current
Construction Coordinator
Taylor Morrison
04.2023 - 05.2024
Administrative Assistant
Hacienda Home Health Care
10.2021 - 04.2023
Office Manager
Tucson Hebrew Academy
10.2019 - 08.2021
Administrative Assistant
Pima Medical Institute
09.2017 - 06.2019
some college - Court Reporting
Gateway Community College
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