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Jennifer Roberts
Phoenix
Summary
Offering 20 years of experience in the accounting world. I am friendly, organized, and dependable. I am very patient and I always try to stay positive and see the good in all situations. I am tech savvy, and i learn very quickly. I thrive in fast paced environments. I love to learn new things and I am always willing to help out wherever I am needed. I am well qualified in accounts payable, accounts receivable, inventory, budgeting, job costing, payroll, human resources, expenses, calendar management, booking travel arrangements, taxes, and preparing financial statements just to name a few. I am very comfortable speaking with clients as well as vendors. I am open to in office or remote work.
Overview
25
25
years of professional experience
Work History
Bookkeeper
Pearson Engineering Associates
07.2024 - Current
- Posted daily receipts and payments.
- Reconciled and corrected issues with financial records.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Maintained and processed invoices, deposits, and money logs.
- Reviewed and filed financial documents, coded accounting entries for data processing, and posted daily receipts and payments..
- Completed payroll for employees and maintained detailed records of procedures.
- Monitored incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
- Supported year-end closing procedures by preparing adjusting journal entries as needed.
- Completed tax forms in compliance with legal regulations.
- Assisted with budget preparation and monitoring.
- Boosted efficiency, implemented digital filing system for receipts and invoices.
- Supported decision-making by preparing accurate monthly financial statements.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Matched purchase orders with invoices and recorded necessary information.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Managed accounts receivable and payable functions, ensuring timely payments and collections.
- Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
- Maintained up-to-date knowledge on professional accounting standards to manage financial recordkeeping.
- Collaborated with external auditors during the annual audit process to provide necessary documentation and address any concerns or findings promptly.
Accountant
Octane Multimedia
10.2023 - Current
- Prepare and review financial statements and reports
- Reconcile and maintain balance sheet accounts
- Prepare and review budget, revenue, expense, payroll entries, invoices, and other accounting documents
- Reviewed and updated physical inventory monthly
- Using ADP workforce to enter and submit weekly payroll
- Collected W9's and sent out1099's at the end of the year
- Generated Purchase orders and received product into accounting system as needed
- Shipped using UPS.com
- Fedex.com and USPS.com
- Monitor and approved monthly expense reports via Concur
- Complete month-end and year-end close process
- Tax filings and tax returns
- Develop and maintain internal control and procedures
- Assist with audits
- Monitor and review accounting and related system reports for accuracy and completeness
- Bank and Credit Card reconciliations
- Oversee Accounts Payable and Account Receivable
- Reconciled accounts and reviewed expense data, net worth, and assets
- Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions
- Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating, and cash, and banking reconciliations
- Handled day-to-day accounting processes
- Used QuickBooks Desktop Enterprise, QuickBooks Online and Microsoft Excel to prepare documents, reports, and presentations
- Maintained up-to-date knowledge on GAAP
- Reviewed accounts and tracked recurring expenses for accrual entry
- Collected and reported monthly expense variances and explanations
- Maintained the general ledger and chart of accounts
- Assisted in hiring, and interview process
- Onboarded all new employees into ADP Workforce
- Answered any questions related to health benefits, direct deposit, life insurance, short and long term disability
- Trained new employees on accounting principles and company procedures
Accounts Payable Specialist
Dansons
10.2021 - 10.2023
- Send all invoices off for approval
- Match up receiving documents with purchase orders to review for accuracy
- Process on average between100-200 invoices daily into our accounting software, currently using NetSuite, but also use Great Plains for research purposes
- Check all invoices for any discrepancies
- Weekly check run batches
- Sending out remits to all vendors
- Keeping track of new vendor packets and
- W9's
- Reconciling vendor statements monthly
- Manage, filter and distribute daily emails that come to our group email address
- Speak to vendors as needed
- Help Accounts Payable Manager and Senior
- Accountants with special projects
- Organize and file as needed
- Investigated daily variances and corrected errors to resolve discrepancies
- Reached out to vendors and customers to verify information and follow up on client issues
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable
- Oversaw bookkeeping and accounting systems and entered data into systems accurately
- Managed invoices for new materials and parts
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies
- Streamlined productivity by decreasing time-wasting tasks and helping supervisors
- Reviewed vendor invoices for appropriate documentation and validity prior to payment
- Maintained good working relationships with vendors and resolved disputes
- Prepared vendor invoices and processed incoming payments
- Documented petty cash transactions in petty cash journal to summarize payments rendered, maintaining accurate records
- Reconciled bank accounts to verify accuracy of cash records
- Assisted manager in conducting internal audits to analyze findings
Accounting Specialist
Sawyer Aviation
05.2019 - 08.2021
- Accounts Payable, Accounts Receivable, Bank Reconciliation, Credit Card Reconciliation, Administrative Duties, Filing / Organizing, Purchasing, Ordering Supplies, order parts / supplies for MX department, flight log data entry, inventory, bank deposits, Executive Asst to CEO, running errands, booking travel arrangements, keeping CEO's schedule full and organized, assist with Human resources, ADP Workforce
- Now, sales tax,1099's, W2, journal entries, expenses, daily/weekly check runs, job costing, creating and maintaining various spreadsheets, speaking with customers and vendors as required, help dispatch department schedule as needed/backup, basic IT work as needed, customer service, month end closing, data entry, cleaning office as needed
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable
- Input financial data and produced reports using Quickbooks
- Investigated daily variances and corrected errors to resolve discrepancies
- Reported financial data and updated financial records in ledgers and journals
- Managed payroll and benefits for employees
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month
- Initiated biweekly payroll procedures and provided accurate and on-time compensation for employees
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements
- Used accounting software to prepare weekly and monthly financial reports
- Maintained clean and organized files by keeping accounts payable records up-to-date
- Coordinated with external auditors to resolve discrepancies
- Coordinated office supply ordering to avail materials for streamlined operations
- Completed payroll functions to facilitate accurate and prompt staff payments
- Verified items billed against items ordered and reconciled differences through follow-up with vendor
Accounting Assistant
Taylor Freezer Sales of Arizona
10.2018 - 05.2019
- Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system
- Handles all vendor correspondence via phone or email
- Attaches the corresponding purchase orders to incoming invoices with all supporting documentation
- Investigates and resolves problems associated with processing of invoices and purchase orders
- Prepares batch check runs, wire transfers, and ACH transactions
- Assists with monthly status reports, and monthly closings
- Reconciles various accounts
- Post daily deposits
- Communicate with clients about billing discrepancies and questions
- Initiate collections on past due accounts
- Files, maintains, and distributes accounting documents, records and reports
- Performs other duties as required to support Accounting Department
Accounts Payable Specialist
Yam Powersports
03.2018 - 10.2018
- Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system
- Handles all vendor correspondence via phone or email
- Attaches the corresponding purchase orders to incoming invoices with all supporting documentation
- Investigates and resolves problems associated with processing of invoices and purchase orders
- Prepares batch check runs, wire transfers, and ACH transactions
- Assists with monthly status reports, and monthly closings
- Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards
- Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
- Files, maintains, and distributes accounting documents, records and reports
- Performs other duties as required to support Accounting Department
Office Manager
Affinity Kitchens Design Group
09.2011 - 01.2018
- Manages accounts payable and accounts receivable for the company
- Performs monthly account reconciliations
- Utilization of ADP Online to review, correct, and approve employee timecards
- Assists with recruiting and hiring
- Conducts all new hire employee onboarding
- Processes time off requests, monitors available time off and ensures adequate coverage
- Contacts vendors for various office maintenance and repair needs
- Responds to client questions, concerns and complaints
Scheduling Coordinator
Affinity Kitchens Design Group
02.2007 - 09.2011
- Completed schedules and hours allocation for all installation teams on a weekly basis
- Tracked and minimized all controllable schedule variances
- Communicated staffing and availability needs to appropriate supervisors
- Ensured scheduling activities were conducted in a professional manner to retain all clients, hours, and manage overtime
- Managed all required paperwork, records and prepared documentation (forms, reports, etc.) as needed
Purchasing Specialist
Affinity Kitchens Design Group
04.2006 - 02.2007
- Reviewed orders and inventory levels to ensure adequate inventory
- Placed purchase orders and provide follow-up regarding timely delivery of goods
- Conducted periodic inventories and year-conducted inventory audits
- Performed analytical duties to assess inventory turns, par levels, and comparison of new supply options
- Maintained and managed information regarding vendor files, quotes, and related files
- Managed vendor interactions regarding issuance of purchase orders, reconciliations, complaints, etc
- Measured and tracked delivery and performance of supplier
- Managed and maintained proper inventory levels of packaging and supplies
Senior Administrative Assistant
Best Buy
02.2004 - 04.2006
- On boarded new hire employees including training and benefit enrollment
- Created and managed employee schedules (75+ employees)
- Communicated staffing availability needs to appropriate supervisors
- Responded to client questions, concerns and complaints
- Conducted daily employee transaction reconciliation
- Reviewed and recorded employee hours for payroll
- Interviewed potential employee candidates
Assistant Buyer
Air Transport Components
06.2000 - 12.2003
- Reviewed orders and inventory levels to ensure adequate inventory
- Placed purchase orders and provide follow-up regarding timely delivery of goods
- Measured and tracked delivery and performance of supplier
- Managed and maintained proper inventory levels of packaging and supplies
- Maintained and managed information regarding vendor files, quotes, and related files
- Managed vendor interactions regarding issuance of purchase orders, reconciliations, complaints, etc
- Inspected all airplane parts for quality and submitted certifications to FAA
Education
Certificate - Healthcare Administration
The Bryman School of Arizona
Phoenix, AZ01.2004
High school diploma - undefined
Desert Mountain High School
Scottsdale, AZ05.2000
No Degree - Accounting
Maricopa Community Colleges, Rio Salado Community College
Tempe, AZ05-2026
Skills
- Vendor Management
- QuickBooks
- Accounts Payable
- Account Reconciliation
- Bank Reconciliation
- Journal Entries
- Accounts Receivable
- Office Management
- Microsoft Dynamics GP
- Payroll
- Billcom
- Expensify
- Concur
- Purchasing (10 years)
- Data Entry
- Order Entry
- Bookkeeping (10 years)
- Booking Travel Arrangements
- Microsoft Office
- Microsoft Dynamics Navision
- Human Resources
- Fast Paced Environment
- Multi-Tasking
- Financial Statement Preparation
- Auditing
- Sage
- General Ledger Accounting
- Accounting
- ACH
- Financial Report Writing
- GAAP
- Job costing
- Bank reconciliation
- Credit Card reconciliation
- Inventory
- Warehouse experience
- Shipping & receiving
- Fedex & Ups Shipments
- ADP
- Customer service
- NetSuite
- Microsoft dynamics Solomon
- Personal assistant experience
- Answering phones
- IT troubleshooting
- Working with Budgets
- Everify
- Bank deposits
- Month end close
- Chart of Accounts
- 1099's
- Filing TPT taxes monthly
- W9's
- Multi Tasking
- Project scheduling
- Project management
- Organizational skills
- Time & attendance systems
- Attention to detail
- Problem solver
- Self motivated
- Team player
- QuickBooks online
- Quickbooks desktop
- Accounts payable
- Accounts receivable
- ERP systems
- Microsoft Word
- Microsoft Outlook
- Inventory control
- Office management
- Forecasting
- Financial Analysis
Assessments
- Managing accounts in QuickBooks — Proficient
- August2023
- Using QuickBooks software to manage business financials
- Full results: Proficient
- Work style: Professionalism — Proficient
- September2023
- Tendency to be accountable, professional, open to feedback, and act with integrity at work
- Office manager — Proficient
- February2021
- Scheduling and budgeting
- Project timeline management — Proficient
- June2021
- Prioritizing and allocating time to effectively achieve project deliverables
- Basic bookkeeping — Proficient
- May2021
- Calculating and determining the accuracy of financial data
- Customer service — Proficient
- March2021
- Identifying and resolving common customer issues
- Written communication — Proficient
- Best practices for writing, including grammar, style, clarity, and brevity
- Management & leadership skills: Impact & influence — Proficient
- August2021
- Choosing the most effective strategy to inspire and influence others to meet business objectives
- Principles of accounting — Proficient
- September2021
- Preparing financial records according to federal policies
- Spreadsheets with Microsoft Excel — Proficient
- Knowledge of various Microsoft Excel features, functions, and formulas
- Bookkeeping — Proficient
- Administrative assistant/receptionist — Proficient
- October2023
- Using basic scheduling and organizational skills in an office setting
- Sales skills — Proficient
- Influencing and negotiating with customers
- Work style: Reliability — Proficient
- Tendency to be reliable, dependable, and act with integrity at work
- Scheduling — Proficient
- Cross-referencing agendas and itineraries to avoid scheduling conflicts
- Data entry: Attention to detail — Proficient
- Maintaining data integrity by detecting errors
- Work motivation — Proficient
- Level of motivation and discipline applied toward work
- Working with MS Word documents — Proficient
- July2021
- Knowledge of various Microsoft Word features, functions, and techniques
- Attention to detail — Proficient
- Identifying differences in materials, following instructions, and detecting details among distracting information
- Typing — Proficient
- Transcribing text
- Administrative support professional fit — Proficient
- November2020
- Measures the traits that are important for successful administrative support professionals
- Indeed Assessments provides skills tests that are not indicative of a license or certification, or continued development in any professional field.
Interests
Timeline
Bookkeeper
Pearson Engineering Associates
07.2024 - Current
Accountant
Octane Multimedia
10.2023 - Current
Accounts Payable Specialist
Dansons
10.2021 - 10.2023
Accounting Specialist
Sawyer Aviation
05.2019 - 08.2021
Accounting Assistant
Taylor Freezer Sales of Arizona
10.2018 - 05.2019
Accounts Payable Specialist
Yam Powersports
03.2018 - 10.2018
Office Manager
Affinity Kitchens Design Group
09.2011 - 01.2018
Scheduling Coordinator
Affinity Kitchens Design Group
02.2007 - 09.2011
Purchasing Specialist
Affinity Kitchens Design Group
04.2006 - 02.2007
Senior Administrative Assistant
Best Buy
02.2004 - 04.2006
Assistant Buyer
Air Transport Components
06.2000 - 12.2003
High school diploma - undefined
Desert Mountain High School
Certificate - Healthcare Administration
The Bryman School of Arizona
No Degree - Accounting
Maricopa Community Colleges, Rio Salado Community College
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