Julie Cook
Prescott,AZ
Summary
Driven in house Maintenance Coordinator and Office Manager for a construction company within a property management company with outstanding experience maintaining not only the day to day operations of the construction office, scheduling technicians but also coordinating work orders to outside vendors and monitoring the status of those work orders while communicating closely with such vendors and the maintenance department of the in-house property management company. Creating and distributing status reports to both the property management company as well as the construction company.
Overview
14
14
years of professional experience
Work History
Maintenance Coordinator/Office Manager
T Bar C Construction
10.2021 - 11.2023
- Monitored priorities and liaised between maintenance team and management, delegating tasks to complete on time.
- Administered Recurring Work Orders to multiple Vendors on a monthly and seasonal basis as well as maintenance requests and saw orders from scheduling through to completion.
- Oversaw all vendor compliance by weekly requests for up to date Certificates of Insurance and updating company system (Appfolio).
- Developed maintenance reports to assess and monitor status of all vendors and report to both companies such status on a weekly basis.
- Developed a weekly vendor maintenance update system to report in weekly meetings to assure entire staff was up to date on all vendors.
- Scheduled all T Bar C Construction daily and weekly work orders as well as monthly and seasonal recurring work orders which could often range up to 200 work orders populating in a single day.
- Took resident and vendor calls for scheduling purposes.
Executive Assistant to CEO/Office Manager
Brendans Irish Pubs
02.2013 - 03.2020
- Prepared and produced payroll for all 3 companies bi-weekly; oversaw all employee on/off boarding; including but not limited to, new hires/terminations, employee pay changes; assisted in all HR matters; point person for CEO and off-site General Managers, including but not limited to, liaison to all company vendors and account reps as well as high volume customer interaction both by phone and in person; prepared weekly and monthly labor and sales status reports/spreadsheets company-wide; logged, tracked and paid high volume invoices/payables for company; handled all A/R and A/P; balanced daily petty cash fund for 3 locations; maintained direct relationships with all vendors for company; managed both corporate and personal calendars for CEO for all 3 locations.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Screened calls and emails and responded accordingly to support executive correspondence.
Executive Assistant/Office Manager
O'Kray Designs
07.2009 - 02.2013
- Executive Assistant to owner and operator of home design company
- Duties and responsibilities included, but not limited to, review, code, process and authorize payment of all invoices and A/R; building and maintaining client relationships; account start-ups; managed administrative team; employee on/off boarding; maintained confidential client files; maintained company filing system; maintained CEO's personal/professional calendars; scheduled/made company travel arrangements; ordering of office needs and banking.
Education
Certificate - Paralegal Studies
Wm. Stephenson Institute of Business And Law
Westlake Village, CA12.1993
Skills
Microsoft Office (Word, Excel, Sheets, etc)
- Outlook
- Avero
- Xero
- Checkeeper
- Appfolio (property management software)
- Work Order Management
- Scheduling Coordination
- Vendor Management
- Problem Solving
- Performance Monitoring
- Report Preparation
References
Daniel Margolis, Former CEO Brendans, (310) 990-1350, margolisd@yahoo.com
Timeline
Maintenance Coordinator/Office Manager
T Bar C Construction
10.2021 - 11.2023
Executive Assistant to CEO/Office Manager
Brendans Irish Pubs
02.2013 - 03.2020
Executive Assistant/Office Manager
O'Kray Designs
07.2009 - 02.2013
Certificate - Paralegal Studies
Wm. Stephenson Institute of Business And Law
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