Kaitlyn Ngo
Gilbert
Summary
Staff Accountant with expertise in financial statement preparation and bank reconciliations at Soaren Management. Skilled in Excel and team collaboration to optimize accounting systems. Implemented efficient procedures that enhanced accuracy and compliance, demonstrating strong attention to detail in financial operations.
Overview
11
11
years of professional experience
Work History
Staff Accountant II
Soaren Management
Scottsdale
09.2025 - 05.2025
- Managing all bank reconciliation accounts
- Maintaining and reconciling balance sheet and general ledger accounts
- Assisting with monthly closings and preparation of financial statements
- Developing, implementing, modifying, and documenting record keeping and accounting systems
Staff Accountant (Consultant)
CityTeam Ministries
San Jose
04.2022 - 10.2023
- Performed full-cycle of month end close responsibilities include all bank reconciliations, account reconciliations, and GL account reconciliation
- Written new procedures and added instructions to all recon accounts
- Handled internal audit in a timely manner
- Monitored and recorded bank deposits, wire transfers, and misc receivables in JEs daily
- Handled PEX card recon, Home Depot recon, WEX recon, and Masterwork marketing recon
- Not-for-profit
Branch Relationship Manager
GBC International Bank
San Jose
08.2018 - 09.2019
- Overseen and managed all aspects of the business such as Marketing, Sales, Training, and Operations
- Reviewed trade area and identified new market opportunities
- Kept in line with bank growth strategy
- Managed accounting and budget planning
- Participated in district training calls with other branches
- Sourced, trained, coached and developed staff
Accountant
Peninsula Open Space Trust
Palo Alto
02.2016 - 08.2018
- Played a vital part in the company’s financial management which includes all account reconciliations and reporting to necessary parties
- Reconciled expense reports, and coded to expenses to the proper GL code
- Managed the AP inbox, responding to inquiries of vendor activity, invoices statues, past-due issues, and statement reviews
- Managed all the AR functions (checks, cash, and credit cards) from donors to a specific POST projects
- Followed up with vendors to collect specific financial information and verified details for preparation of annual 1095 forms
- Assisted on implementing online banking and employee credit card expenses from manual entry to auto-function
- Monitored and maintained a new audit system by implementing new policies and regulations, and rolled out reconciliation procedures
- Focused on GAAP compliance, state business registration, contract review, and non-profit tax filing
Account Payable
Revel Systems
Palo Alto
04.2014 - 02.2016
- Performed month/quarter-close responsibilities include bank reconciliation, GL account reconciliation, prepaid/accrual reconciliation
- Investigated and resolved discrepancies in monthly bank accounts while under tight deadlines
- Responsible for working with full-cycle of AP/AR
- Handled 80-100 invoices per week accurately by us
- Conducted three-way AP billing process
- Collaborated with OPS and Fulfillment teams regarding shipments, inventory and purchase orders
- Communicated with vendors and internal departments about credit card expenses and invoices/receipts
Education
Bachelor of Science - Business in Administration and Management
San Jose State University
San Jose, CASkills
- Adaptability and quick learning
- Team collaboration
- Independent work
- Time management
- Attention to detail
- Interpersonal communication
- Written and verbal communication
- NetSuite and Sage proficiency
- Equity experience
- Egnyte and ETap knowledge
- Excel expertise
- Salesforce familiarity
- Docusign usage
- PEXCard management
- Adobe software skills
- Docushare experience
- ADP knowledge
- Advance Flow proficiency
Languages
Vietnamese, Fluent
Timeline
Staff Accountant II
Soaren Management
09.2025 - 05.2025
Staff Accountant (Consultant)
CityTeam Ministries
04.2022 - 10.2023
Branch Relationship Manager
GBC International Bank
08.2018 - 09.2019
Accountant
Peninsula Open Space Trust
02.2016 - 08.2018
Account Payable
Revel Systems
04.2014 - 02.2016
Bachelor of Science - Business in Administration and Management
San Jose State University