Kelly LeBlanc
Executive Assistant
Glendale
Summary
Dedicated Executive Assistant with excellent experience in the industry. Maintains professional communication and demeanor while expertly completing assigned tasks with a focus on quality. Dependable and quick-learning team player with effective communication and organization skills. Throughout the years of operational support, demonstrated strong focus in client care, record keeping, and managing/overseeing cross functional projects.
Overview
8
8
years of professional experience
6
6
years of post-secondary education
Work History
Executive Assistant to the CCO/VPO/VPCS
Envision Healthcare
11.2021 - Current
- Updates spreadsheets and databases to track, analyze, and report on performance and sales data.
- Analyzes & compiles monthly P&L data by sites for
leadership review and distribution. - Transcribes meeting minutes to support sales, business development and senior management teams.
- Uses advanced software to prepare documents, reports, and presentations.
- Supports business and hospitality needs of corporate partners and staff during meetings and company events.
- Organizes and coordinated board meetings, conferences, and monthly meetings.
- Streamlines operations and prioritized tasks, allowing senior staff to increase productivity.
- Writes reports, executive summaries and newsletters.
Contract Project Manager
Salo, a Korn Ferry Company
01.2022 - 01.2024
- Championed data-driven decision-making by utilizing analytics tools and metrics to assess project performance and inform strategic adjustments as needed.
- Promoted knowledge sharing among team members through regular training sessions and workshops focused on best practices in project management.
- Streamlined process improvements by continually reviewing existing procedures to identify areas of inefficiency or redundancy, proposing actionable solutions accordingly
- Facilitated cross-functional cooperation by establishing clear roles, responsibilities, and expectations for all team members across departments.
- Assisted in developing comprehensive training materials for new Talent Sourcers joining the team to expedite their onboarding process.
- Collaborated with hiring managers to develop job descriptions, ensuring alignment with company needs.
Lead Physician Recruitment Coordinator
Banner Healthcare
01.2020 - 11.2021
- Participated in and lead several interview panels for
new hires within Physician Recruitment Coordinator
team. - Responsible for over 120 open positions facility wide
- Scheduled and coordinated 234 interviews during a10 month span.
- Advised, coached, and counseled several new staff to
support human resources policies, procedures,
programs and labor relations. - Served as liaison for assisting with issues related to
payroll, benefits, or departmental questions. - Responsible for creating complex site visit itineraries
and coordinating participation across BMG, BUMG,
facility C-Suites, and leaders in every region. - Managed physician, provider, resident, and fellow
HR requirements and follows policies and
procedures to ensure all steps are completed
correctly for compliance. - Maintained candidate records using Salesforce,
Workday, and Microsoft Office and updated
information accordingly. - Created coordinator training strategies implemented
through Microsoft OneNote initiatives and innovative
training documents.
Human Resources Field Coordinator
Outsource
11.2018 - 06.2019
- Performed all on-boarding tasks for the local team & remote team (i.e. administer in-house/remote drug screens; organize applications for filing; collect new local and federal forms; etc.).
- Reported as main point of contact for Human Resource related issues (i.e. 401k, benefits, garnishments, etc.).
- Completed Background checks for the local & remote team.
- Performed administrative tasks as needed (i.e.
answered main line phone calls, greeted visitors,
coordinated mail flow in and out of the office, &
managed supply inventory). - Completed employee employment verifications and
unemployment paperwork prior to hire or
termination.
Administrative Assistant to Campus President
Career Quest Learning Center
01.2017 - 11.2018
- Managed and organized facility inventory,
meetings, interviews, & inquiries. - Reorganized 2 years' worth of files, making them
easily accessible and legible for all departments
within organization. - Developed student and faculty ID badges,
schedules, and other frequently used forms through
Microsoft Office, Sharepoint, and our HRIS. - Coordinated events, presentations, & activities for a
minimum of 200 people. - Remained the first point of contact for financial,
administrative, and FERPA & HIPPA related questions. - Kept institution financially sound by tracking
expenses and maintaining detailed records. - Conferred with educators to identify current
classroom concerns and diversify instructional
strategies.
Education
BBA - International Business & Spanish
Saginaw Valley State University
Bay City, MI 09.2012 - 05.2018
Skills
- Knowledge of Google Docs, Microsoft Office, & Keynotes
Knowledge and Compliance of business standards related to employee on-boarding
Workload distribution management, calendar management, & organizational skills
Creating training manuals & other helpful material for training and presentation purposes
Strategic planning, budget management, and inventory management
Accomplishments
Banner Health : Presented with several MVP
Recognition awards for my partnership and
dedication to my team and stakeholders.
Outsource: Awarded HR Coordinator of the month
for 3 consecutive months.
Career Quest Learning Center: Recognized as
Employee of the month twice during employment.
Timeline
Contract Project Manager
Salo, a Korn Ferry Company
01.2022 - 01.2024
Executive Assistant to the CCO/VPO/VPCS
Envision Healthcare
11.2021 - Current
Lead Physician Recruitment Coordinator
Banner Healthcare
01.2020 - 11.2021
Human Resources Field Coordinator
Outsource
11.2018 - 06.2019
Administrative Assistant to Campus President
Career Quest Learning Center
01.2017 - 11.2018
BBA - International Business & Spanish
Saginaw Valley State University
09.2012 - 05.2018
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