LEANNA C. COOLIDGE
Avondale
Summary
Dynamic office professional with extensive experience at the Shiprock Judicial District, excelling in accounts payable and payroll administration. Recognized for strong organizational skills and meticulous attention to detail, I effectively managed communications and streamlined procurement processes, ensuring operational efficiency and accuracy in financial reporting. Reliable and dedicated, I thrive in fast-paced environments.
Overview
10
10
years of professional experience
Work History
Office Technician
Shiprock Judicial District
Shiprock
03.2024 - 07.2025
- Managed office communications and correspondence for legal staff and clients.
- Processed incoming and outgoing mail, ensuring timely distribution to relevant parties.
- Coordinated office supplies and equipment inventory, placing orders to maintain stock levels.
- Performed basic bookkeeping functions such as coding invoices with proper accounts payable codes before entering them into system.
- Completed procurement process and accounts payable for the department.
- Assisted with annual budget preparation, submitting documents to finance team.
- Analyzed purchase orders, contracts, invoices, check requests and other documents related to the accounts payable cycle.
- Verify daily bank deposits, balance receipts, and send cash and checks to banks.
- Prepared and processed payroll bi-weekly. Handle all payroll forms such as timesheets, leave requests and direct deposit authorizations.
Office Assistant
Beaver Overhead Door
Farmington
03.2023 - 12.2023
- Managed daily office operations to support administrative efficiency.
- Answered incoming calls in a professional manner and directed callers to the appropriate personnel.
- Organized office operations and procedures, such as managing calendars, scheduling appointments for services, and preparing work orders.
- Performed data entry tasks, such as entering invoice details into an automated system called QuickBooks.
- Processed and sent invoices, adjustments, and credit memos to customers.
- Utilized accounting software to track invoices and generate reports.
Senior Legal Secretary
Office of the Prosecutor
Shiprock
04.2021 - 04.2022
- Answered phones, took messages and managed incoming and outgoing mail.
- Organized legal documents and case files for efficient retrieval and review.
- Managed the calendars of multiple prosecutors, including scheduling appointments, hearings, and conferences.
- Prepared legal correspondence, briefs, and other documents for court submissions.
- Processed summonses, subpoenas and complaints.
- Assisted attorneys in preparing legal documents, such as pleadings, motions and briefs.
- Opened new client files and new matters in JustWare.
- Handled confidential information with discretion and integrity.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
Accounts Maintenance Specialist
Shiprock Police District
Shiprock
05.2015 - 11.2020
- Provided administrative support to the police administration unit, including scheduling meetings and managing calendars.
- Review and verify employee timecards for accuracy before processing.
- Processed payroll bi-weekly, ensuring the accuracy of pay and deductions, including OT and special pay.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Prepared travel documents according to Federal GSA policy, and reconciled final travel expense reports.
- Assisted in the preparation of budget forecasts and monitored budget variances.
- Prepared requisitions, requests for quotes, and reviewed final documents for goods and services.
- Reviewed purchase orders and invoices for accuracy.
- Research and release police reports to appropriate parties, collect fees for police reports, and prepare documents for background checks.
- Assign property to commissioned and civilian staff, such as uniforms and police equipment.
- Maintained office supplies inventory and ordered materials as needed.
- Managed department fleet vehicles and police units such as maintenance, repairs and mileage reports.
Education
Associate of Arts - Business Operations & Accounting
Brookline College (AIBT)
Phoenix, AZ09.2002
Diploma - Legal Secretary
Academy of Business College
Phoenix, AZ07.1996
Skills
- Office management
- Accounts payable
- Payroll administration
- Microsoft office
- Automated accounting software
- Cash handling
- Procurement process
- Strong organizational skills
- Attention to detail
- Reliable and punctual
Accomplishments
· Outstanding Service Award, December 2018 Awarded by Navajo Nation Office of Chief of Police
· Distinguished Service Award, December 2020 Awarded by Shiprock Police Department.
References
References available upon request.
Timeline
Office Technician
Shiprock Judicial District
03.2024 - 07.2025
Office Assistant
Beaver Overhead Door
03.2023 - 12.2023
Senior Legal Secretary
Office of the Prosecutor
04.2021 - 04.2022
Accounts Maintenance Specialist
Shiprock Police District
05.2015 - 11.2020
Associate of Arts - Business Operations & Accounting
Brookline College (AIBT)
Diploma - Legal Secretary
Academy of Business College
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