LEYLA APAYEVA
Baku
Summary
Overview
22
22
years of professional experience
Work History
Procurement Manager - COP29 Project
Orientations Events The Exhibition Agency
07.2024 - 01.2025
- Experienced Procurement Manager with a strong track record in managing procurement operations for high-profile international events
- Expertise includes vendor sourcing, contract negotiation, supply chain logistics, and ensuring compliance with sustainability standards
- Recently led procurement activities for the COP29 project, contributing to the successful planning and execution of this global climate conference
- Seeking to bring my skills and experience to new opportunities that challenge my strategic thinking and leadership in procurement
- Spearheaded all procurement activities for COP29, a high-profile international climate summit, ensuring timely and efficient sourcing of goods, services, and materials to meet the needs of the event
- Collaborated with internal event teams and external vendors to define procurement requirements, ensuring alignment with COP29's sustainability goals, budget constraints, and logistical requirements
- Managed relationships with local and international suppliers, negotiating contracts for venues, catering, A/V equipment, transportation, security, and technology, ensuring all agreements adhered to COP29's values of transparency and environmental responsibility
- Led the sourcing and procurement of eco-friendly and sustainable products, aligning with COP29's commitment to green procurement and reducing the environmental impact
- Developed procurement plans, timelines, and budgets, closely monitoring spending to ensure compliance with financial constraints and identifying cost-saving opportunities without compromising quality
- Oversaw vendor performance, ensuring all deliverables were met on time and in accordance with agreed-upon terms and conditions
- Prepared and presented detailed procurement reports to senior leadership, highlighting key savings, project status, supplier performance, and risk mitigation strategies
- Managed procurement logistics, ensuring smooth delivery and setup of event services, and resolving any issues that arose in the lead-up to and during the event
- Ensured all procurement processes adhered to international standards, regulations, and best practices, including compliance with UN guidelines and sustainability policies
Head of procurement department
Freqat Marine LLC
07.2022 - 07.2024
- Develop procurement strategy and policy
- Liaising with senior management to adapt to strategic objectives, carrying out business intelligence
- Develop, communicate and administer procurement team performance and development plans and appraisals
- Monitor suppliers and procurement performance; drawing up specifications; defining key performance indicators, overseeing overall procurement costs and budgets, regular reporting
- Process purchase orders, develops bids and proposals, reconcile any invoice discrepancies
- Oversee contract development and administration
- Develop and implement procurement-related training programs for the procurement team and organization
- Manage current procurement policies, procedures and programs with a focus on their ability to enhance organizational value and efficiency
Leading Specialist of Start up Support and Acceleration Department
Innovation Agency Azerbaijan under The Ministry of Transport, Communications and High Technologies of the Republic of Azerbaijan
09.2019 - 03.2021
- Organization and participation of Bakutel exhibition (2019), I2B-regional tours and Innocamp, InnoFest and Innoweek
- Provides start up support for selected projects starting from handover to operations until all sites are activated
- Provides support and technical assistance in feasibility and site identification process
- Supervising day-to-day operations of the department and staff members
- Organise trainings, and evaluating employees, taking corrective action when necessary
- Developing, reviewing, and improving internal systems, policies, and procedures
- Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses
Procurement specialist
SIMPLEX LLC
08.2015 - 06.2019
- Interact with suppliers on a daily basis to resolve transactional issues and gather critical information invoices, tracking info, tax docs
- Etc
- Responsible for appropriate supplier selection, bidding processes for selected purchase requests, and supplier, contract pricing validation for all purchase requests under category management responsibility
- Responsible for managing projects to improve procurement processes
- Responsible for supplier communication to resolve transactional issues
- Responsible for resolving invoice price and terms discrepancies to enable order processing
Document Controller
BESIX - S//M Construction LLC
07.2007 - 12.2009
- Maintaining the full flow / control of documents and records as per ISO9001 standard
- Maintaining the drawing register as per ISO9001 standard and company procedure
- Preparing monthly and weekly reports of all tasks & keeping the photographic log in date order
- Responsible of project documents and its archiving in a professional and efficient way, to ensure ease of recovery
- Prepare Request for Information (RFI) check list and E-log within24 hours prior to inspection
- Prepare Material Submittal for Approval to the Consultant
- Prepare Progress Report every week and end of the month
- Filing and log in of Material Submittals, Method of Statements, RFI's and etc
- Maintain statistics and the log showing the percentage chart for Non-Conformance Notification and Safety Violations, ensuring their follow up until effective close out
- Order, purchase and stock the merchandises in a timely manner
- Identify and report equipment repair and maintenance works promptly
- Manage direct reporting to General Manager related to financial, business, and administration matters
- Delegate daily work assignments and schedules for employees
English Teacher – Grammar and Linguistics
Esperanto – Foreign Language Institute
11.2002 - 02.2004
- Developing and implementing a curriculum for English lessons
- Delivering English lessons at Beginner, Intermediate and Advanced levels
- Effective planning of lessons to cater for mixed ability groups
- Classroom management
Education
Bachelors degree - English Philology
Azerbaijan University of Languages
Skills
- Multilingual – Proficient in English, Azerbaijani, Turkish and Russian languages
- Strategic Sourcing & Procurement for Large-Scale Events
- International Vendor Management & Negotiation
- Sustainability in Procurement (Green Procurement)
- Budgeting & Cost Management
- Risk Management & Contingency Planning
- Supply Chain Coordination & Logistics
- Cross-Functional Team Collaboration
- Contract Management & Compliance
- Data Analysis & Performance Reporting
- Stakeholder Engagement & Communication
Timeline
Procurement Manager - COP29 Project
Orientations Events The Exhibition Agency
07.2024 - 01.2025
Head of procurement department
Freqat Marine LLC
07.2022 - 07.2024
Leading Specialist of Start up Support and Acceleration Department
Innovation Agency Azerbaijan under The Ministry of Transport, Communications and High Technologies of the Republic of Azerbaijan
09.2019 - 03.2021
Procurement specialist
SIMPLEX LLC
08.2015 - 06.2019
Document Controller
BESIX - S//M Construction LLC
07.2007 - 12.2009
English Teacher – Grammar and Linguistics
Esperanto – Foreign Language Institute
11.2002 - 02.2004
Bachelors degree - English Philology
Azerbaijan University of Languages
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