Mahammad Huseyn
Baku,AZ
Summary
Dynamic and detail-oriented advisor – executive assistant with over 10 years of progressive experience supporting C-level executives and senior leadership in the oil and gas industry. Adept at managing high-level administrative functions, coordinating strategic initiatives, and ensuring smooth executive operations in fast-paced, high-stakes environments. Proven track record of handling confidential information, streamlining workflows, and enhancing cross-functional communication between departments, partners, and international stakeholders.
Demonstrates strong business acumen, adaptability, and sound judgment under pressure, contributing to decision-making processes and supporting corporate goals in operations.
Overview
14
14
years of professional experience
Work History
Executive Assistant to the Head of Oil Pipelines Department
SOCAR – State Oil Company of Azerbaijan Republic
Baku
11.2012 - Current
- Provide comprehensive administrative support to the department head, including calendar management, travel coordination, and correspondence handling
- Facilitate internal and external communications on behalf of the department head
- Coordinate logistics and materials for strategic meetings, presentations, and conferences
- Assist in the preparation and proofreading of reports, project documents, and confidential materials
- Maintain effective document and file management systems for quick and secure access
- Liaise with other departments, contractors, and stakeholders to ensure operational alignment
- Manage the entire life cycle of incoming and outgoing official/non-official documents, including receipt, classification, editing, and distribution
- Implement and oversee the Electronic Document Management System (OpenText), ensuring seamless digital workflow across the department
- Monitor and supervise department staff, assigning duties, preparing work schedules, and evaluating performance
- Control and coordinate operations to ensure accurate documentation, workflow efficiency, and data integrity across the department
- Prepare and issue internal directives, memos, and post-scribing instructions on behalf of the Head of Department
- Audit all production units within the Oil Pipelines Department annually, reporting key findings and compliance issues
- Organize and coordinate internal and external meetings, conferences, and departmental events; participate as necessary
- Attend official functions, business forums, and strategic meetings alongside the department head, including those involving international representatives and stakeholders
- Coordinate the planning and logistics for domestic and international business trips, including full accompaniment of the department head when required
- Lead various organizational and administrative initiatives to improve workflow, compliance, and operational effectiveness within the department
International relations manager
Bahar 2010 LLC
Baku
11.2011 - 11.2012
- Managed end-to-end procurement processes for critical equipment, materials, and services used in upstream and midstream oil and gas operations
- Prepared and issued RFQs (Requests for Quotation), evaluated supplier bids, and negotiated pricing and contract terms to ensure best value procurement
- Built and maintained strong relationships with local and international vendors to secure timely delivery and favorable terms
- Ensured full compliance with company procurement policies, safety regulations, and industry standards
- Collaborated with engineering, logistics, and finance departments to align procurement strategies with project timelines and budget constraints
- Monitored inventory levels and coordinated just-in-time deliveries to avoid project delays and reduce storage costs
- Utilized ERP systems (e.g., SAP, Oracle) to manage purchase orders, track deliveries, and maintain accurate procurement records
- Contributed to cost-saving initiatives through supplier consolidation, strategic sourcing, and continuous market analysis
Education
EMBA - General Management
The University of Sheffield
South Yorkshire, England01.2022
MBA - Marketing
UNEC
Baku, Azerbaijan01.2015
Bachelor’s degree - International Law and International Relations
The University of Sheffield
South Yorkshire, England01.2010
CMI 7 Level Diploma - Strategic Management and Leadership Practice
The Chartered Management Institute
London, EnglandSkills
- Executive Support & Calendar Management
- Communication & Interpersonal Skills
- Document Preparation & Confidential Handling
- Time Management & Multitasking
- Travel & Event Coordination
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strategic Advisory & Coordination
- Document & Information Management
- Communication & Relationship Management
- Organizational & Analytical Skills
Languages
Azerbaijan – Native, English – full professional proficiency, Turkish – full professional proficiency, Russian – limited working proficiency,
Training
- Project Risk Management Development Seminar: A way to avoid Crisis Management & Management of Losses – April 2022, Greece
- Training of trainers’ course, Franklin Covey, September 2024, Baku
- Effective communication, Energy leaders’ program, Franklin Covey, Baku, Azerbaijan
- Sustainability, Energy leaders’ program, Franklin Covey, Baku, Azerbaijan
- Team development dynamics, Energy leaders’ program, Franklin Covey, Baku, Azerbaijan
- Effective Management Skills, Baker Tilly, Baku, Azerbaijan
- Change Management, Stimul Education, Baku, Azerbaijan
- Innovation and digital knowledge, Energy leaders’ program, Franklin Covey, Baku, Azerbaijan
Accomplishments
- Presidential Scholarship
Order 1661 Issued by The President of Azerbaijan Republic · September 2006
- Bachelor's Diploma with distinction
Issued by The Ministry of Education of Azerbaijan Republic · July 2010
- The second prize in essay competition: “The Karabakh conflict in the contemporary age: What brings conflict parties closer, what distances them away?”
Issued by Regional Research Public Union (The Institute for Strategic Analysis) · October 2018
SOCAR's honorary decree by SOCAR president, September 2023
Timeline
Executive Assistant to the Head of Oil Pipelines Department
SOCAR – State Oil Company of Azerbaijan Republic
11.2012 - Current
International relations manager
Bahar 2010 LLC
11.2011 - 11.2012
EMBA - General Management
The University of Sheffield
MBA - Marketing
UNEC
Bachelor’s degree - International Law and International Relations
The University of Sheffield
CMI 7 Level Diploma - Strategic Management and Leadership Practice
The Chartered Management Institute
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