Maria Teresa Nunez Diaz
Phoenix
Summary
Detail-oriented office management professional with expertise in financial record keeping, inventory coordination, and client communication. Committed to optimizing office operations and enhancing organizational efficiency.
Overview
14
14
years of professional experience
Work History
Office Manager's Assistant
Precision Cleaning Services
Phoenix
04.2024 - Current
- Managed office supplies and coordinated inventory for operational needs.
- Processed invoices and maintained accurate records of financial transactions.
- Communicated with clients to address inquiries and provide service updates.
- Supported team members by organizing meetings and preparing necessary materials.
- Developed filing systems to improve document organization and retrieval efficiency.
- Maintained office equipment and arranged for repairs as needed.
- Monitored payments due from clients and promptly contacted clients with past due payments.
- Coordinated office activities and operations to secure efficiency and compliance with company policies.
- Managed office inventory and placed new supply orders.
- Administered payroll and maintained proper documentation of employee personnel.
Assistant Estate Administrator
Coventry, Vernon & Roberts, LLC
Glendale
06.2022 - 06.2024
- Answered phone calls and emails from clients to address questions, complaints, and needs.
- Utilized websites such as QuickBooks to keep financial records of each financial client.
- Printed checks.
- Reconciled accounts.
- Data entry of regular bank statements, as well as investment statements.
- Assisted with budget preparation, as well as tracking of expenses.
- I met with clients and reviewed accounting reports for each bank or investment account.
- Researched and problem solved tasks according to each clients financial needs.
Administrative Assistant to the General Manager
Amazon
Goodyear
02.2020 - 04.2022
- Coordinated schedules and meetings for the General Manager and executive team.
- Managed correspondence, ensuring timely responses to internal and external inquiries.
- Organized travel arrangements, including itineraries and accommodations for executives.
- Assisted in preparing reports and presentations for management review meetings.
- Collaborated with various departments to streamline communication and project workflows.
- Supported onboarding processes for new administrative staff within the department.
- Monitored inventory levels of office supplies and placed orders when necessary.
- Responded to emails sent to the General Manager in a timely manner while ensuring accuracy of content.
- Assisted in the preparation of presentations, reports, and other documents as needed by the General Manager.
- Answered and managed incoming calls from customers, vendors, and other staff members.
- Prepared expense reports for reimbursement requests submitted by employees or vendors.
- Created purchase orders as required by the organization's policies and procedures.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
Outbound Warehouse Associate
Amazon.com
Phoenix
06.2013 - 02.2020
- Operated warehouse equipment to efficiently move products within the facility.
- Packaged orders accurately for timely shipment to customers.
- Maintained inventory accuracy by conducting regular stock checks.
- Collaborated with team members to optimize workflow and productivity.
- Followed safety protocols to ensure a secure working environment.
- Loaded trucks with outgoing shipments in a timely manner.
- Tracked parcel movement using hand-held scanners and daily production sheets to keep records accurate.
- Communicated effectively with supervisors, coworkers, vendors.
Traceability
Frito Lay Company
Phoenix
06.2012 - 06.2013
- Strengthened traceability by developing organization systems for keeping records, reports, and agendas.
- Maintained traceability records for all parts used in the manufacturing process according to ISO 9001, 2015 guidelines.
- Led the selection and implementation of quality management software to streamline processes and enhance traceability.
- Answered phone calls between departments, costumers and vendors.
Education
High School Diploma -
Copper Canyon High School
Glendale, AZ05-2011
Skills
- Office management
- Financial record keeping
- Inventory coordination
- Scheduling meetings
- Budget tracking
- Data entry accuracy
- Payroll administration
- Problem solving
- Time management
- Clerical support
- Training and coaching
- Documentation and control
- Travel coordination
- Billing
- Office administration
Languages
Spanish
Professional
Timeline
Office Manager's Assistant
Precision Cleaning Services
04.2024 - Current
Assistant Estate Administrator
Coventry, Vernon & Roberts, LLC
06.2022 - 06.2024
Administrative Assistant to the General Manager
Amazon
02.2020 - 04.2022
Outbound Warehouse Associate
Amazon.com
06.2013 - 02.2020
Traceability
Frito Lay Company
06.2012 - 06.2013
High School Diploma -
Copper Canyon High School