Meagan Heaton
Mesa
Summary
Resourceful Real Estate Transaction Coordinator known for completing tasks with high productivity and efficiency. Specialize in contract management, client communication, and deadline tracking to ensure smooth real estate transactions. Excel in problem-solving, negotiation, and organizational skills to manage multiple projects seamlessly. Committed to leveraging strong interpersonal abilities to foster positive relationships with clients, agents, and other stakeholders in the real estate process.
I am also a personable Real Estate professional that can offer the twist of having 16 years in the field all while offering superior client satisfaction in real estate related transactions.
I am ambitious and knowledgeable of real estate contract requirements.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Real Estate Transaction Coordinator
Self - Brandenburg Crew of eXp Realty
12.2023 - Current
- Coordinated real estate transactions between buyers, sellers, and agents.
- Managed documentation for contracts, disclosures, and closing statements to ensure accuracy and compliance.
- Reviewed, revised and processed all documents related to real estate transactions.
- Maintained accurate records of all transaction-related activities and communications.
- Organized timelines to ensure smooth transaction processes and deadlines.
- Monitored transaction progress from contract to close, proactively addressing issues to maintain timelines.
- Collaborated with title companies and lenders to streamline closing processes and minimize delays.
- Worked closely with escrow officers to ensure smooth closings.
- Communicated effectively with clients, agents and other parties involved in the transaction.
- Ensured compliance with state regulations regarding real estate transactions.
- Resolved issues that may arise throughout the transaction process.
Real Estate Professional
eXp Realty, LLC
Chandler
08.2018 - Current
- Acquired new customers, counseled clients and identified purchasing needs to create the best experience for clients.
- Advised sellers on home improvements to enhance property value and expedite sales.
- Oversaw real estate transactions from initiation through closing, ensuring compliance and client satisfaction.
- Conducted sales development with lenders, escrow officers, mortgage companies, buyers and sellers.
- Facilitated closing process on behalf of clients and reviewed parts of contracts to resolve issues prior to closing.
- Marketed properties through targeted advertisements, open houses, and multiple listing services to attract potential buyers.
- Compiled tailored lists of properties that matched client requirements and preferences.
- Researched and determined competitive market prices.
- Communicated with inspectors, lenders and pest control companies to maintain purchase agreement terms.
- Maintained current and accurate CRM database of prospective customers.
- Prepared forms for real estate transactions, contracts, deeds, closing statements, and leases.
- Scheduled home viewings with potential buyers.
- Effectively handled various office duties, including maintaining computer files, typing and uploading documents into the checklist of Skyslope.
- Grew client base by acquiring new customers and identifying needs to deliver relevant real estate investments.
Asst. Regional Manager
Belcastle Management
Bismarck
03.2015 - 03.2019
- Directed and led employees, supervising activities to ensure consistent productivity and efficiency.
- Mentored staff to enhance skills and achieve daily targets, using hands-on and motivational leadership.
- Delegated daily tasks to team members to enhance overall productivity.
- Assigned specific tasks to team members each day to ensure efficient workflow.
- Organized schedules, workflows, and shift coverage to align with business demands.
- Enforced company policies and procedures to strengthen operational standards across departments.
- Conducted job interviews, led employee performance evaluations and rewarded top performers to attract and retain quality personnel.
- Promoted high customer satisfaction by resolving problems with knowledgeable and friendly service.
- Secured revenue, accurately monitoring transactions and deposits to eliminate discrepancies.
- Implemented organization systems for financial reports, move ins and outs, vendor schedules and vacancy control.
Community Manager
IRET Properties
Bismarck
09.2013 - 03.2015
- Enhanced tenant satisfaction by facilitating unit viewings, processing move-ins, initiating leases, executing renewals, and managing move-outs.
- Improved tenant retention by promptly addressing issues and ensuring timely resolutions.
- Controlled quality assurance practices by inspecting apartments and grounds to execute superior standards of cleanliness and aesthetic appearance.
- Collected rent and payments from residents, maintaining detailed reports on payment status to identify trends in timely and delinquent payments.
- Automated office operations, managing client correspondence, record tracking, budgeting and data communications.
- Performed regular inspections on buildings, common areas and vacant units, identifying necessary repairs.
- Improved NOI through rent growth and expense management.
- Supported senior leadership by delivering annual budget and monthly variance reports for corrective action planning.
Education
Bachelor of Science -
Bemidji State University
Bemidji, MN05-2016
Associate of Science - Criminal Justice
Minnesota State Community And Technical College
Moorhead, MN05-2012
Skills
- Transaction management
- Closing date coordination
- Closings coordination
- Contract preparation
- Contract review
- Document preparation
- Documentation and recordkeeping
- Terms review and enforcement
- Buyer and seller representation
- Agreement drafting
- Value estimation
- Sales pipeline management
- Client relations
- CRM tracking
- Customer relationship management
- MLS data entry and maintenance
- Sales support
- Market research
- Market analysis
- Leads prospecting
- Negotiation strategies
- Property research
- Transaction oversight
- Compliance enforcement
- Real estate regulations
- Attention to detail
- Analytical thinking
- Problem solving
- Critical thinking
- Service orientation
- Adaptability and flexibility
- Workflow organization
- File management
- Commission calculation
- Deadline management
- Persuasive communication
- Effective communication
- Verbal and written communication
- Social media proficiency
- Closing date coordination
Certification
- Real Estate License - 2018 - ND
- Real Estate License - 2022 - AZ
Education and Training
Licensed Realtor in Arizona and North Dakota
Graduate of Bemidji State University
Graduate of Minnesota State Community Technical School
References
Nicole Caspers - River Rock Property Management - 701-367-6259
Kristi Schwaderer - eXp Realty - 701-527-7463
Paige Danner - eXp Realty - 701-640-3471
Timeline
Real Estate Transaction Coordinator
Self - Brandenburg Crew of eXp Realty
12.2023 - Current
Real Estate Professional
eXp Realty, LLC
08.2018 - Current
Asst. Regional Manager
Belcastle Management
03.2015 - 03.2019
Community Manager
IRET Properties
09.2013 - 03.2015
Bachelor of Science -
Bemidji State University
Associate of Science - Criminal Justice
Minnesota State Community And Technical College