MICHELE KHAIMSKY
Phoenix
Summary
Experienced administrative professional with a strong background in office management, scheduling, and communication. Efficiently handles multiple tasks to meet diverse administrative needs and achieve organizational goals, ensures smooth operations, and provides support to executive teams. Recognized for reliability and fostering a positive work environment that promotes productivity and teamwork.
Overview
12
12
years of professional experience
Work History
Administrative Assistant
Network Optix
10.2023 - 10.2024
- Reviewed global companywide expense reports via Expensify, ensuring compliance with company travel policies
- Assisted with immigration documents for employees relocating to the USA and created a comprehensive relocation guide in both Russian and English to support transitioning employees
- Assisted with projects in our overseas offices, coordinating tasks and ensuring smooth execution across time zones
- Coordinated important international shipments and provided all necessary documentation to ensure smooth customs clearance and delivery
- Oversaw all office ordering and served as the primary liaison between vendors and repair services
- Coordinated international apostilles, ensuring proper authentication of documents for global use
- Managed executive and team calendars, ensuring efficient scheduling and time management
- Organized office gatherings and events to foster a positive workplace culture
- Coordinated large executive meetings with traveling attendees, arranged catered breakfast and lunch, and ensured all participants had appropriate workspaces
Personal & Legal Assistant
Natalya Golub Paralegal
02.2022 - 08.2023
- Drafted and prepared legal and confidential documents, including demand letters
- Served as the primary liaison between insurance companies and body shops
- Organized and maintained both electronic and physical filing systems
- Managed executive calendars, coordinated meetings, and arranged travel logistics
Personal Assistant
Christina Distefano
01.2020 - 09.2022
- Oversaw complex scheduling, ensuring seamless coordination of meetings and events
- Managed international and domestic travel, handling visas, accommodations, and logistics
- Organized interviews, vacations, and events while acting as the main point of contact for external vendors
Patient Service Specialist
Banner Children's Physical Therapy
07.2019 - 11.2019
- Processed insurance verifications, external referrals, and collected copays/coinsurance
- Managed patient intake, data entry, and appointment scheduling
- Provided front-office support, handling inbound calls and administrative tasks
Office Manager
Arizona Chiropractic Neurology Center
11.2018 - 07.2019
- Managed insurance billing, Medicare claims, and patient invoicing
- Ensured HIPAA compliance and maintained up-to-date records
- Coordinated scheduling for three doctors and facilitated communication between legal and medical professionals
Patient Coordinator & Chiropractic Assistant
Bay Area Disc Centers
12.2017 - 11.2018
- Acted as a liaison between physicians, attorneys, and MRI providers
- Verified insurance benefits and processed payments, including auto debits and bank deposits
- Maintained patient records and managed office inventory
House Manager
Maha Ibrahim
12.2012 - 10.2018
- Oversaw scheduling for household staff, including gardeners, housekeeping, and tutors
- Managed the family's calendar, coordinating children's medical appointments, school, and extracurricular activities
- Organized travel arrangements, personal errands, and family events
Education
Associate Degree - Medical Assisting
Heald College
San Francisco, CA06.2014
Skills
- Effective Organizational Skills
- Proficient in Interpersonal Communication
- Effective Multitasking Skills
- Proficiency in Expensify, Microsoft and Google Suite
- Expertise in calendar managment
- Proficient in Managing Confidential Documentation
- Detail-Oriented Data Processing
Languages
Russian
Native or Bilingual
Timeline
Administrative Assistant
Network Optix
10.2023 - 10.2024
Personal & Legal Assistant
Natalya Golub Paralegal
02.2022 - 08.2023
Personal Assistant
Christina Distefano
01.2020 - 09.2022
Patient Service Specialist
Banner Children's Physical Therapy
07.2019 - 11.2019
Office Manager
Arizona Chiropractic Neurology Center
11.2018 - 07.2019
Patient Coordinator & Chiropractic Assistant
Bay Area Disc Centers
12.2017 - 11.2018
House Manager
Maha Ibrahim
12.2012 - 10.2018
Associate Degree - Medical Assisting
Heald College
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