Summary
Overview
Work History
Education
Skills
Accomplishments
Certification
Additional duties
Timeline
Generic

Michelle Willis

Arizona City

Summary

Dynamic and results-driven professional with extensive experience at SAVAHCS, excelling in patient care coordination and staff management. Proven ability in stress management and interpersonal relationship management, enhancing clinic efficiency. Proficient in CPRS and Microsoft Excel, consistently improving appointment scheduling and patient satisfaction. Recognized for effective communication and training of new employees.

Overview

13
13
years of professional experience
1
1
Certification

Work History

Lead Advanced Medical Support Assistant

SAVAHCS
02.2024 - Current
  • Oversee all clinic functions as well as manage AMSA's and cover for AMSA's when coverage is needed.
  • Maintained coverage of staff and communicate with other departments.
  • Maintained balancing and distribution of work load.
  • Ensure accurate and timely scheduling of appointments per training process.
  • Generate and process clinic Pre-Cancellation reports and block availability.
  • Generate and process Veterans ID Cards.
  • Perform Time keeping as Primary.
  • Monitor Outpatient appointments scheduled and cancelled appointments.
  • Makes inquiry into patient complaints, resolve problem, conflicts or refer complaints to appropriate Service/Section to ensure smooth flow of patient care.
  • Ability to create and maintaining employee work schedules.
  • Orienting and providing on-the-job training for new and current employees.
  • Assist with PACT Team and Ancillary with daily work process.
  • Ability to communicate orally and in writing with patients and staff with daily tasks.
  • Other duties include monthly building alarm checks, fire extinguishers, handling building maintenance requests, and attend daily meetings.
  • Cover Office Manager when not present in the clinic.
  • Ability resolves workplace issues to maintain efficient workflow.
  • Assist in giving feedback on performance.
  • Inform and share with staff members to changes in policies and procedures.
  • Versatile with computerized programs and databases such as CPRS (Computerized Patient Record System), VSE(Vista Scheduling Enhancements), VISTA (Veterans Health Information Systems and Technology Architecture), VVC (Virtual Video Connect Manager), ISS (Integrated Scheduling Solution), ICB (Insurance Capture Buffer), Microsoft Excel, Microsoft Office, and Teams. Daily use of Medical Terminology.

Advanced Medical Support Assistant

SAVAHCS
11.2014 - 02.2024
  • Monitor Outpatient appointments scheduled and cancelled appointments.
  • Obtain and distribute RTC (return to clinic) orders, Recall reminders and active Consults, and Audiocare. Effectively talk with other clinics when needed.
  • Generate and process clinic Pre-Cancellation reports and block availability.
  • Previously trained to cancel clinic availability and create Overbooks.
  • Generate and process Veterans ID Cards.
  • Perform Time keeping as Primary or Alternative.
  • Multi-talented with databases and Computerized programs such as CPRS, VISTA, VSE, VAR, CRM, Teams, and Microsoft Excel among other programs.
  • Support clinic Office Manager or Lead MSA when not in office with clinic operations.
  • Preceptor to new MSA employees.
  • Give proper information either written or orally to patients and or Staff per Policies and Procedures.
  • Practice Motivational interviewing skills as well as de-escalation during patient contacts.
  • Maintained PACT team and Ancillary Services daily work process.
  • Delegate tasks, Organize, and have effective Time Management.
  • Support staff and assist with daily workload when short staffed.
  • Capture insurance information by utilizing the ICB database when checking in patients.
  • Verify and update patients’ demographics and verify patient's Eligibility.

Assistant Store Manager

Rue 21
04.2012 - 11.2014
  • Reconciled daily sales transactions to balance and log day-to-day revenue.
  • Processed payments for credit and debit cards and returned proper change for cash transactions.
  • Verified inventory counts remained within monthly tolerance levels and compiled financial data in compliance with budget.
  • Interviewed, hired, and trained staff associates and equipped to comply with company policies and procedures.
  • Responded to customer concerns, working with manager to significantly raise customer satisfaction ratings.
  • Coached sales associates in product specifications, sales incentives, and selling techniques, significantly increasing customer satisfaction ratings.
  • Provided weekly work schedules to employees to accommodate business demands and vacation requests.
  • Managed opening and closing procedures and recommended changes to enhance efficiency of daily activities.
  • Monitored daily cash discrepancies, inventory shrinkage and drive-off.
  • Trained and guided team members to maintain high productivity and performance metrics.

Education

Diploma - Medical Support Assistant

Everest College
Mesa, AZ
12-2011

Skills

  • Stress management techniques
  • Daily task prioritization
  • Proficient in customer support
  • Interpersonal relationship management

Accomplishments

  • Recognized for outstanding dedication to patient care.
  • Recognized for going above and beyond the call of duty.
  • Used Microsoft Excel to develop tracking spreadsheets for Presenters for Primary Care all staff meeting, Provider meeting, and Leadership meetings.
  • First in Service award for completing a year with 100% on scheduling audits.

Certification

  • Certified Medical Support Assistant.


Additional duties

  • Create agenda's for the Primary Care All Staff meeting held the first Wednesday of month, Leadership meetings held every First and Third Wednesday of the month, as well as the Provider meeting held every third Wednesday of the month for the Chief's and Administration Officers of Primary Care.
  • Organize presenters for these meetings and create Microsoft Teams Meetings invites for presenters.
  • Ensure invites are sent out to all of Primary Care Staff, Providers and Leadership.
  • Manage invites to employees by either adding new employees or removing employees.
  • Distribute completed agenda to all Primary Care employees with added information of what was discussed in the meetings.

Timeline

Lead Advanced Medical Support Assistant

SAVAHCS
02.2024 - Current

Advanced Medical Support Assistant

SAVAHCS
11.2014 - 02.2024

Assistant Store Manager

Rue 21
04.2012 - 11.2014

Diploma - Medical Support Assistant

Everest College
Michelle Willis