Nicole Ellis
Casa Grande,AZ
Summary
Finance professional with a solid track record in maintaining precise financial records and implementing efficient accounting processes. Proven experience in managing complex bookkeeping systems and ensuring regulatory compliance. Highly reliable team player who adapts to changing needs and consistently delivers results through collaboration and problem-solving.
Overview
28
28
years of professional experience
Work History
Full Charge Bookkeeper
Point Contracting LLC, AC Crane, H&R Builders
Casa Grande, Arizona
09.2017 - Current
- Complete journal entries, reconciliations, and account analysis to prepare quarterly financial documents and general account management.
- Prepare balance sheets, cash flow reports and income statements.
- Follow up with delinquent accounts to obtain funds and reduce aging balances.
- Optimize cash flow management by closely monitoring accounts receivable and payable activities.
- Track expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
Office Manager
Quality Construction and Restoration
08.2016 - 08.2017
- Balance daily and reconcile monthly: all credit cards, fuel cards, and bank accounts.
- Payroll to include payroll taxes, benefit packages and understanding levy on wages, garnishments.
- Prepare and process monthly TPT.
- Accounts Payable, Accounts Receivable, AIA Billing, Lien Waivers, Insurance Certificates.
Bookkeeper / Office Manager
Diamondback Air Inc.
Mesa, Arizona
03.2014 - 05.2017
- Prepare and process bi-weekly payroll online through On Pay.
- Implemented new dispatching software (Service Titan).
- Managed approximately 30 incoming calls and emails per day from customers.
- Negotiate lines of credit and vendor agreements, as well as reviewing all financial contracts, financing agreements and insurance policies.
- Coordinate with CPA for income tax preparation which includes keeping company records organized and readily available for examination.
- Monthly bank and credit card reconciliations online and offline. Prepare and process A/P and A/R, including monthly statements and collections.
- Assist with project closeouts, registering new equipment online and processing warranties. Assist owner and operations manager with writing up new unit estimates and contracts.
Operator-Owner / Office Manager
Old School Masonry, LLC
Queen Creek, Arizona
03.1997 - 12.2012
- Answered phones, organized and filed all paperwork, (marketed perspective clients).
- Payroll of all employees to include payroll taxes, benefit packages and understanding levy on wages.
- Prepared and processed all business taxes: Filed Quarterly Taxes, Transaction Privilege Tax, etc.
- Accounts Payable, Accounts Receivable, AIA Billing, Lien Waivers, Insurance Certificates.
- Data Entry using QuickBooks, Microsoft Office, Excel, American Contractor.
- Review Insurance Certificates and Contracts. Job Cost Reports; Change Orders; Cash Reports.
Education
High School Diploma -
Amarillo High School
Amarillo, TX05.1994
Skills
- Bank reconciliation
- Accounts payable processing
- Accounting software proficiency
- General ledger management
- Cash flow management
- Accounts receivable management
- Payroll administration
- QuickBooks
Timeline
Full Charge Bookkeeper
Point Contracting LLC, AC Crane, H&R Builders
09.2017 - Current
Office Manager
Quality Construction and Restoration
08.2016 - 08.2017
Bookkeeper / Office Manager
Diamondback Air Inc.
03.2014 - 05.2017
Operator-Owner / Office Manager
Old School Masonry, LLC
03.1997 - 12.2012
High School Diploma -
Amarillo High School
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