Nicole Frazier
Costilla,NM
Summary
Highly organized and proactive Project/Business Administrator with over 10 years of experience supporting senior leaders, managing complex calendars, coordinating travel, and streamlining operations. Excels in fast-paced, technology-driven environments by anticipating needs, managing shifting priorities, and enhancing executive productivity across multiple time zones. Committed to fostering calm and clarity behind the scenes, enabling leadership to focus on strategic initiatives. Proven track record of delivering exceptional administrative support that drives organizational success.
Overview
17
17
years of professional experience
Work History
Project Administrator
Granite Construction
Questa, NM
04.2024 - Current
- Travel job: Responsibilities include greeting public, taking meeting minutes, monitoring and assisting in safety training, documentation and compliance. Onboarding new employees, Drafting letters, document control, maintaining office and equipment are all daily tasks in addition to supporting Management with their asks.
- Managed documentation processes, maintaining accurate records for compliance and project tracking.
- Supported resource allocation, optimizing project efficiency through effective management of materials and personnel.
- Developed and implemented process improvements, streamlining operations to enhance productivity and reduce delays.
- Analyzed project performance metrics, providing insights for strategic decision-making and continuous improvement efforts.
- Organized critical documentation for easy access and retrieval, increasing team productivity.
- Maintained accurate records of all project-related expenses to facilitate budget tracking and financial reporting.
- Established strong relationships with internal departments such as finance and procurement for smooth collaboration in meeting project requirements.
Construction Coordinator
Wyatt Management
The Woodlands, TX
11.2022 - 04.2024
- I currently open new projects, prepare and track submittals, set project up with container, dumpster, porta and office as needed. I work with project teams to prepare AIA Billings and waivers and Change Orders to clients, and subcontractor. I code and approve all invoices for billing and work with PM on WIPs throughout the month. I maintain communication for our Warranty department and coordinate that work and the costs included. I schedule and track equipment, create job notebooks and other tasks as directed.
- Supervised day-to-day activities of [Number]-person team of contractors to promote productivity and efficient use of resources, maintaining on-time and under-budget project delivery.
- Attended [Number] on-site meetings with subcontractors and clients per month.
Project Assistant
Layton Construction
Spokane, WA
08.2018 - 04.2020
- Duties required being flexible and doing a little of everything. Primary responsibilities were greeting visitors, drafting, managing and tracking Contracts and Purchase Orders, working with subcontractors and Project Team to release monthly payment in pay app, verifying all subcontractors completed requirements prior to being on jobsite and managing conference room schedule. Other duties included scheduling dumpsters and cleaners, assisting HR with onboarding, taking meeting notes and distributing lists, maintaining accurate site man count, working with safety with order equipment and creating signage, assisting marketing in community events and legal with research needs.
- Coordinated project schedules, ensuring alignment with team objectives and timelines.
- Assisted in the preparation of project documentation and reports, enhancing clarity and compliance.
- Maintained a high level of accuracy in all project documentation, ensuring consistency and clarity throughout the lifecycle of projects.
- Completed multiple tasks simultaneously to optimize project completion.
- Worked with senior leadership to complete complex projects on time and under-budget.
- Handled administrative duties, filing, and errands.
- Assisted project managers in achieving timely completion of projects through diligent monitoring and tracking of deadlines.
- Researched and analyzed data to support project-related decisions.
- Tracked and recorded open and closed orders and change requests to prevent errors, keeping all team members aligned with current demands.
- Maximized use of resources by coordinating procurement activities such as vendor selection, contract negotiation, and purchase order management.
Office Manager/HR Coordinator
Royal Life Centers
Spokane, WA
09.2015 - 08.2018
- As Office Manager I did a little of everything. I provided secretarial support to both clinical and housing sides of the business, helped maintain some operations in housing to included accounting, food cards, gym cards, maintenance and I reconciled all credit cards for the Spokane Operations. I was the HR contact point for Eastern Washington and maintain HR files for inspections onsite in accordance to law. I helped with training and all New Hire paperwork, and am the contact point for any salary increases, terminations, employee discipline, etc.
Administrative Assistant
Schwabe, Williamson & Wyatt
Vancouver, WA
03.2009 - 04.2014
- I answered multiple phone lines, kept calendars for video conferencing, reconciled petty cash, made travel arrangements, processed expense reports and travel reimbursements, created notebooks, maintained office equipment, enter and close attorneys time, maintain Will Safe documents, serve as a witness for Will signings, draft documents and correspondence, performed many miscellaneous projects as directed.
Education
Some College (No Degree) -
Peru State College
Peru, NESome College (No Degree) -
SHASTA COLLEGE
Redding, CA01-1998
High school diploma -
Eagle Point High School
01-1997
Skills
- Proficient in Microsoft Office for 15 years
- Certified notary public
- Proficient in Bluebeam
- Document organization
- Regulatory compliance oversight
- Meeting facilitation
- Travel Coordination/Expense Reports
- Effective team collaboration
- Time management
- Effective multitasking
- Reliability
- Excellent communication
- Organizational skills
- Documentation management
- Compliance management
Timeline
Project Administrator
Granite Construction
04.2024 - Current
Construction Coordinator
Wyatt Management
11.2022 - 04.2024
Project Assistant
Layton Construction
08.2018 - 04.2020
Office Manager/HR Coordinator
Royal Life Centers
09.2015 - 08.2018
Administrative Assistant
Schwabe, Williamson & Wyatt
03.2009 - 04.2014
Some College (No Degree) -
Peru State College
Some College (No Degree) -
SHASTA COLLEGE
High school diploma -
Eagle Point High School