Nigar Agalarova
Baku ,Azerbaijan
Summary
Experienced professional with focus on management support and office administration. Capable of streamlining processes and enhancing team productivity through advanced organisational and communication skills. Committed to ensuring smooth operations and facilitating executive-level tasks with precision and reliability.
Hardworking in Operating, Business Development and Marketing brings proven success in overseeing administrative areas. Knowledgeable about best methods for managing resources, schedules and personnel to achieve objectives. Tech-savvy and always looking for improvement opportunities.
Dedicated executive administrative professional with extensive experience in operational coordination, planning and support. Background working with confidential information, strict processes and ambitious targets. Thrives under pressure in high tempo environment to meet tight deadlines.
Overview
22
22
years of professional experience
4
4
years of post-secondary education
1
1
Certification
Work History
Top Management Assistant/ Travel Coordinator
Carlsberg Azerbaijan
10.2024 - Current
- Sourced and ordered office supplies within allocated budget.
- Kept files organised and up-to-date for accurate record-keeping purposes.
- Event organization and travel management (flight and hotel)
- Scheduled meetings, conferences and appointments.
- Coordinated events by managing budget, logistics and event support.
- Documented conferences, meetings and appointments with verbatim reports.
- Organised master calendar of appointments, operational targets and projects.
- Budgeting, planning, control of travel plans
- VAT Portal payment enclosing
- Reporting to Cost Controlling Unite OPEX, CAPEX
- Tender process with Visa Support, Realtor Services, Insurance, Tour agent services, Hotels
- Screened incoming phone calls and relayed detailed messages.
- Created expense reports with matching receipts.
- Booked flights and hotels for domestic and international meetings.
Marketing and Business Development Manager
Dentons Europe Central Asia
08.2023 - 10.2024
- Holding firms’ events – preparing list of invitees, invitations, and relevant marketing materials;
- Conducting a research on vendors for event arrangements;
- Editing legal and business documents, drafting letters – consistent with the Firm’s guidelines;
- Supporting lawyers in initiating telecommunications; organizing client conferences, scheduling meetings, interfacing with vendors and other special functions;
- Initiating in handling client requests and queries appropriately;
- Preparing engagement agreements with the clients / conducting conflict check and finalizing on boarding process based on Firm’s guidelines;
- Supporting development of client opportunities by drafting and coordinating international pitches/proposals, credentials, capability statements, brochures, and presentations by using relevant tools and portals;
- Crafting, drafting, and coordinating profile raising initiatives, including managing communication campaigns (newsletters, alerts), clients’ events, etc.
- Managing submissions for International legal directories such as The Legal500, IFLR100, Chambers Asia Pacific Guide;
- Maintaining “MyDentons” HR system by updating office information and lawyers’ profiles.
- Develop high-quality marketing materials for proposals to convey positioning, experience, and sales messages.
- Supporting Business Development Manager in producing transactional and strategic proposals.
- Conduct research on organizations, sectors, or individuals.
- Plan and implement high-impact client events, both in-person and virtual.
- Manage webinars and edit content for follow-up circulation.
- Assist in developing, targeting, and managing campaigns to promote capabilities and thought leadership.
- Draft and design marketing content for various channels.
- Prepare practice awards, legal directory submissions, and evaluate profile- raising opportunities.
- Manage practice web pages and ensure current content.
- Ensure brand compliance and adopt visual identity for consistent materials.
- Update website and intranet content.
Project Assistant
TPF GETINSA EUROESTUDIOS, S.L.
08.2019 - 07.2023
- Conducted thorough research for informed decision making within project scope.
- Registered visitors, guests and contractors upon arrival, providing access passes.
- Business correspondence and technical letters.
- Collaborated with cross-functional teams to achieve common objectives smoothly.
- Liaised with external vendors regularly for smooth supply chain operations.
- Scheduled meetings, conferences and appointments.
- Facilitated communication between project team members and stakeholders.
- Drafted documents and reports for management review.
- Coordinated team meetings for improved project communication.
- Screened incoming phone calls and relayed detailed messages.
- Partnered with management to implement processes and complete special projects.
- Gathered data to create Excel spreadsheets for budget and inventory management.
- Kept files organised and up-to-date for accurate record-keeping purposes.
- Discussed issues and brainstormed solutions with various groups and individuals to maintain project progress.
- Streamlined workflow processes resulting in efficient task completion.
Operations Manager / Finance Department
Nippon Koei UK Co Ltd
09.2013 - 09.2019
- Led and managed administrative staff to maintain smooth daily operations.
- Managed vendor relationships to ensure timely delivery of services.
- Established clear budgets and cost controls strategies to meet objectives.
- Management of staff immigration and travel bookings
- Office supplies and logistics
- Management of local procurement and leases
- Client liaison for administrative and accounting issues
- Liaison with Azerbaijani national authorities
- Preparation of Monthly Office Expenses Report (Bank Book, Cash Book Evidences, Bank Reconciliation, Suspense Payment, Account Payable)
- Petty cash & purchase orders
- Operation on accounting/transferring via internet banking
- Contribution to internal accounting system
- Organised financial and operational data to help with yearly budgeting and planning.
- Developed organisational policies for administrative oversight and internal controls.
Legal Secretary
Backer&McKenzie, CIS Limited
06.2008 - 03.2010
- Executed general secretarial tasks such as photocopying or scanning, maintaining a well-functioning office space.
- Actioned legal procedures according to instruction, supporting Partners' caseload management.
- Implemented an effective document control system to enhance access to essential files.
- Organised files and documentation to improve ease of information retrieval.
- Arranged travel itineraries for senior lawyers attending conferences or court hearings abroad.
- Screened telephone calls and forwarded to appropriate departments.
- Entered new cases into company database.
- Drafted legal documents, contributing to timely completion of cases.
- Formatting documents
- Filling in lawyers work time
- Created, indexed and maintained client binders.
- Responded to routine enquiries, arranged meetings and maintained supplies to support productivity of legal team.
Assistant to General Manager/ Information Officer
VES Consultancy LLC
10.2004 - 09.2007
- Used problem-solving skills to resolve challenges and prioritise workload.
- Conducted quality checks on deliverables, identifying and addressing discrepancies.
- Created email notifications, invitations and agendas for meetings, events and appointments.
- Drafted outgoing correspondence in appropriate tone and style.
- Accelerating client requests, orders
- Drafting and Preparing, Prolongation client contracts (new clients and follow up with old clients)
- Receiving client orders regarding translation services
- Following up with Finance Department with Invoices process
- Managed executives' schedules for improved daily workflow.
- Created and distributed invoices to customers.
- Support staff members with administrative tasks, reducing workload stress.
- Showcased professionalism in client meetings.
Head of Administration
IKT Winterthur Know-How Transfer and Trading
05.2003 - 02.2004
- Streamlined administrative processes
- Analysed and resolved complex resource management issues for optimised scheduling.
- Purchased office supplies and maintained reliable supplier relationships.
- Implemented managemenet tasks
- Editing, formatting and assting in Monthly Report preparation
- Preparation of presentation i
- Following up with office suppliers, vendors
- Conducting with travel itinerary, hotel booking
Education
Bachelor of Business Administration - Region and English Language
University of Foreign Languages
Baku 09.1998 - 05.2002
Skills
- Office staff leadership
- Presentation skills
- Advanced ms office
- Contract negotiation
- Developing presentations
- Accounts Payable/Accounts Receivable
- Minute taking
- Performance monitoring
- Customer engagement
- Scheduling mastery
- Accounts payable procedures
- Negotiation expertise
- Appointment setting
- Time efficiency
- Spreadsheet development
Languages
English
Upper intermediate
Russian
Upper intermediate
Azerbaijani
Native
Turkish
Elementary
Certification
Google Project Management: Professional Certificate (Coursera) – February 2022 Foundations of Project Management
HR Academy
November 2022 – January 2023
Arranged by Azerbaijan French Chamber of Commerce
Attend to ADB Regional Training Program on Carbon Pricing 2024
September 26 – October 4, 2024
Attend to Open Seminars on Introduction to Voluntary Carbon Markets in Azerbaijan by British Standard Institution hosted by British Embassy in partnership with The British Chambers of Commers (BCC)
October 1, 2024
Corporate Sustainability. Understanding and Seizing the Strategic Opportunity, Bocconi University
November 2024
Timeline
Top Management Assistant/ Travel Coordinator
Carlsberg Azerbaijan
10.2024 - Current
Marketing and Business Development Manager
Dentons Europe Central Asia
08.2023 - 10.2024
Project Assistant
TPF GETINSA EUROESTUDIOS, S.L.
08.2019 - 07.2023
Operations Manager / Finance Department
Nippon Koei UK Co Ltd
09.2013 - 09.2019
Legal Secretary
Backer&McKenzie, CIS Limited
06.2008 - 03.2010
Assistant to General Manager/ Information Officer
VES Consultancy LLC
10.2004 - 09.2007
Head of Administration
IKT Winterthur Know-How Transfer and Trading
05.2003 - 02.2004
Bachelor of Business Administration - Region and English Language
University of Foreign Languages
09.1998 - 05.2002
Google Project Management: Professional Certificate (Coursera) – February 2022 Foundations of Project Management
HR Academy
November 2022 – January 2023
Arranged by Azerbaijan French Chamber of Commerce
Attend to ADB Regional Training Program on Carbon Pricing 2024
September 26 – October 4, 2024
Attend to Open Seminars on Introduction to Voluntary Carbon Markets in Azerbaijan by British Standard Institution hosted by British Embassy in partnership with The British Chambers of Commers (BCC)
October 1, 2024
Corporate Sustainability. Understanding and Seizing the Strategic Opportunity, Bocconi University
November 2024
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