Paola Barraza
Phoenix
Summary
Detail-oriented Administrative Specialist with expertise in cross-functional coordination. Proven ability to streamline processes, enhance communication, and manage documentation efficiently.
Professional with significant experience in administrative support and office management. Strong focus on team collaboration and achieving results. Skilled in scheduling, communication, and problem-solving. Reliable, adaptable, and ready to contribute to organizational success.
Overview
8
8
years of professional experience
Work History
Administrative Specialist
HonorHealth
Scottsdale, AZ
03.2025 - Current
- Coordinated scheduling and logistics for departmental meetings and events.
- Managed electronic filing system to enhance document retrieval efficiency.
- Assisted in preparing reports and presentations for leadership review.
- Streamlined office processes to improve workflow and communication among staff.
- Handled mail, packages, emails, document transmissions and other types of data with both manual and automated tracking strategies.
- Facilitated communication between departments, organizing meetings and distributing essential information.
- Managed schedules, appointments, and travel arrangements for executives, ensuring seamless coordination of events.
Clinical Coordinator
Sonoran Orthopedic Trauma Surgeons
Scottsdale, AZ
10.2021 - 03.2025
- Coordinated patient scheduling and appointments to optimize clinic efficiency.
- Managed electronic health records, ensuring accuracy and compliance with regulations.
- Developed training materials for new staff, enhancing onboarding process effectiveness.
- Implemented patient follow-up protocols, increasing satisfaction through timely responses.
- Led initiatives to streamline administrative tasks, enhancing overall clinic performance and patient experience.
- Worked closely with clinic administrators to maintain a safe, clean and well-organized environment in which patients could receive care.
- Coordinated, monitored, assigned, and documented patient and clinical care activities.
Administrative Assistant
Next Steps 4 Seniors
Rochester Hills, MI
10.2018 - 01.2020
- Developed and maintained filing systems, ensuring easy access to critical client information.
- Assisted in the preparation of reports and documentation, improving communication with stakeholders.
- Led initiatives to improve data entry accuracy, contributing to better record-keeping practices.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
Education
High School Diploma -
Rochester Hills High School
Rochester Hills, MIBachelor of Science - BSN
Chamberlain College of Nursing
Phoenix, AZ01-2029
Skills
- Cross-functional coordination
- Partnership development
- Organizational leadership
- Documentation and reporting
- Administration
- Program planning
- Attention to detail
- Time management
- Scheduling
Timeline
Administrative Specialist
HonorHealth
03.2025 - Current
Clinical Coordinator
Sonoran Orthopedic Trauma Surgeons
10.2021 - 03.2025
Administrative Assistant
Next Steps 4 Seniors
10.2018 - 01.2020
High School Diploma -
Rochester Hills High School
Bachelor of Science - BSN
Chamberlain College of Nursing