Philana Cicolello
Phoenix
Summary
Proactive and highly resourceful Executive Assistant with over 10 years of experience supporting C-level executives and senior leadership in both corporate and tech-forward environments. Known for exceptional organizational skills, discretion, and the ability to anticipate needs in dynamic, fast-paced settings. Proven success in managing complex calendars, domestic and international travel, high-stakes communications, and cross-functional project coordination. A trusted partner and problem-solver with strong interpersonal and operational skills.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Executive Assistant to the Chief Executive Officer
Cornerstone 2 Life
Phoenix
01.2020 - 01.2025
- Managed complex, high-volume calendar and coordinated all domestic/international travel for the CEO across multiple time zones, increasing time efficiency by 25%.
- Composed and edited confidential communications to board members, investors, and key stakeholders.
- Orchestrated quarterly board meetings, annual executive retreats, and large-scale leadership summits.
- Implemented vendor negotiations resulting in a 15% cost reduction.
- Served as the CEO’s strategic gatekeeper, interfacing with internal teams and external partners to ensure smooth operations.
Senior Administrative Assistant
House of Colter
Phoenix
06.2014 - 12.2019
- Supported VP of Operations and two Directors with daily scheduling, presentation development, and high-priority correspondence.
- Streamlined travel and meeting preparation processes, reducing administrative errors by 30%.
- Oversaw onboarding and sensitive HR documentation for executive hires.
- Managed vendor relationships, supply procurement, and internal office communications.
Program Manager – Autonomous Vehicle Operations
Google/Waymo
Phoenix
11.2010 - 06.2014
- Directed cross-functional program management across AV hardware, software, and safety teams to launch driverless vehicle pilots in Arizona.
- Executed roadmap for telemetry and cloud diagnostics systems used to optimize AV fleet performance.
- Partnered with legal, UX, engineering, and operations teams—as well as OEMs and regulatory bodies—to ensure compliance and successful deployments.
- Reduced vehicle downtime by 20% through test cycle optimization and predictive alerts.
- Helped develop operational protocols in line with SAE Level 4 autonomy standards.
Education
Bachelor of Arts - Business Administration
Northern Arizona University
01.2012
Skills
- Executive Calendar & Travel Management
- C-Level & Board Communication
- Meeting & Event Planning
- Confidential Correspondence Handling
- Office & Vendor Operations
- Document & Records Management
- Project Coordination & Cross-Functional Collaboration
- Expense Reporting & Budget Tracking
- Team Communication & Stakeholder Liaison
- Microsoft Office Suite
- Google Workspace
- Slack
- Asana
- Trello
- DocuSign
- File & Document Management Systems
Certification
- Notary Public – State of Arizona
- CPR Certified
- Project Management Fundamentals – Coursera
Technology Skills
- Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
- Google Workspace (Gmail, Calendar, Docs, Sheets)
- Slack
- Zoom
- Asana
- Trello
- DocuSign
- File & Document Management Systems
Timeline
Executive Assistant to the Chief Executive Officer
Cornerstone 2 Life
01.2020 - 01.2025
Senior Administrative Assistant
House of Colter
06.2014 - 12.2019
Program Manager – Autonomous Vehicle Operations
Google/Waymo
11.2010 - 06.2014
Bachelor of Arts - Business Administration
Northern Arizona University
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