Rebecca McCall
Sedona
Summary
Experienced Executive Assistant and HR Coordinator driven by a commitment to supporting others, fostering positivity, and embracing a healthy lifestyle. With over 7 years of executive support in dynamic settings, I bring strong organizational and communication skills to the table. I excel in office management, HR, compliance, managing schedules, IT systems management, SOPs, and ensuring confidentiality. Proficient in managing complex calendars, coordinating domestic and international travel arrangements, including conferences, road shows and special events. I am currently seeking to leverage my extensive administrative and management expertise to ensure smooth operations as the Recruiting Manager.
Overview
16
16
years of professional experience
Work History
HR Coordinator
Enchantment
Sedona, AZ
10.2025 - Current
- Maintain employee records in ADP, ensuring data accuracy and confidentiality.
- Liaised between departments to address HR-related inquiries and resolve issues effectively.
- Supported HR Training manager with new hire orientations including document creation, room set up and uploading of signed onboarding documents.
- Coordinated employee recognition programs such as Five Star Awards voting and decorating the Compass Cafe for holidays.
- Liaison for Team Member room requests as well as reciprocal room agreements with The Fairmont Princess and Sanctuary
- Oversee and track all Star Reward redemptions.
- Ensure current Food Handlers Certificates are on file and aid in collecting any outstanding certificates.
- Support HR Recruiting Manager with onboarding process.
- Oversee all team member Birthday & Anniversaries and working with the Executive Team, Night Audit and Marketing.
HR Coordinator
L'Auberge De Sedona
Sedona, AZ
02.2025 - 09.2025
- Assisted with recruitment process by posting job ads, filtering applications, scheduling interviews, assisting in interview process and drafting offer letters.
- Managed employee onboarding, enhancing new hire orientation experience and compliance with company policies.
- Developed and maintained employee records for accurate data tracking and reporting.
- Completed background and reference checks to facilitate hiring and onboarding of employees.
- Ordered all new hire uniforms and oversaw uniform backstock
- Ordered and distributed all birthday gifts for team members
- Ran monthly reports for HR director to ensure company wide compliance on training
- Instructor for compliance training including Safety, Harassment and Code of Conduct
Executive Assistant to CEO & President
Southwest Autism Research and Resource Center
Phoenix, AZ
01.2023 - 01.2024
- Managing the CEO's calendar, including organizing emails, scheduling appointments, and securing meeting locations daily for our top-tier donors, partners, board members, and committee affiliates.
- Collaborating directly with the Executive team on a daily basis to ensure the smooth execution of tasks, diligent follow-up on pending matters, and timely resolution of any arising issues.
- Partnering closely with the Development team to facilitate both small and large-scale fundraising events, Benevon tours, outreach initiatives, and donor engagement endeavors.
- Board Liaison to the Board of Directors and four additional committees.
Executive Assistant
The World Egg and Sperm Bank
Scottsdale, AZ
01.2020 - 01.2023
- Coordinated and managed complex calendars, including scheduling and organizing meetings, appointments, and travel arrangements for executive team and staff of 20+ employees.
- Orchestrated end-to-end management of 14 domestic and international conferences and 2 road shows in 2023, overseeing logistics, budgeting, vendor coordination, and attendee services to ensure seamless and successful events.
- Prepared comprehensive daily and weekly reports and presentations, utilizing advanced proficiency in MS Office suite, to support decision-making and enhance efficiency in executive-level operations.
- Acted as a liaison between executive team and internal/external vendors weekly, ensuring effective communication and maintaining positive relationships to support successful business outcomes.
- Proficiently managed IT systems, including service infrastructure and database operations, ensuring seamless integration of new technologies and software applications to optimize data accessibility and enhance organizational efficiency.
- Led successful launch of 6 database portals on new hosting sites.
- Successfully oversaw comprehensive HR management of 20+ staff members, excelling in onboarding processes for new hires, and efficiently managing payroll operations to ensure timely and accurate compensation for all employees, fostering a positive and compliant work environment.
- Demonstrated proficiency in overseeing the development and execution of over 120 Standard Operating Procedures (SOP's) from initial conceptualization through implementation, ensuring streamlined processes and adherence to organizational standards.
Operations Manager
The Men's Wearhouse
Tempe, AZ
01.2015 - 01.2019
- Oversee all aspects of store operations, including inventory management, sales about $3 million AGI, and customer service, to drive revenue.
- Manage a team of 10 employees, ensuring proper training, performance evaluations, and adherence to company policies and procedures.
- Implement effective inventory control strategies to optimize stock levels and reduce costs while ensuring product availability by meeting company goals and hitting target inventory numbers 6 years in a row.
- Develop and execute sales strategies to meet or exceed annual revenue targets, analyzing sales data and customer trends.
- Maintain a safe and organized store environment, implementing security measures and compliance with regulations.
- Collaborate with vendors, negotiate contracts, and manage supplier relationships to enhance product offerings and cost efficiency.
- Performed over 16 school lectures providing students with skills and knowledge of how to enter the workforce and set themselves up for success in their future.
- Created and nurtured relationships with over 20 high schools in my target region to aid in the companies financial growth and provide students with assistance for the biggest moments in their life such as entering the workforce and attending prom.
Merchant Teller
Chase Bank
Mesa, AZ
01.2010 - 01.2013
- Processed and recorded daily cash deposits and withdrawals accurately, ensuring a high level of attention to detail and adherence to banking policies and procedures.
- Conducted up to 100 financial transactions efficiently daily and provided exceptional customer service to over 60 merchants, resolving inquiries and concerns promptly and professionally.
- Collaborated with team members to balance cash drawers and reconcile discrepancies, maintaining a consistent level of accuracy in financial transactions.
- Identified and reported suspicious or fraudulent activities, adhering to regulatory guidelines and safeguarding the bank's assets.
- Solely entrusted as the vault keyholder, managing and safeguarding access to critical assets and confidential information, ensuring the highest level of security and operational integrity.
Education
Associates Degree - Interior Design
Scottsdale Community College
Scottsdale, AZ3rd Year Professional Certificate - Interior Design
Scottsdale Community College
Scottsdale, AZAssociates Degree - Architecture
Scottsdale Community College
Scottsdale, AZSkills
- HR policies and procedures
- Onboarding and orientation
- Recruitment and selection
- Professionalism and integrity
- Confidentiality and discretion
- Networking and relationship building
- Employee relations
- Detail Oriented
- Office Management
- Scheduling
- MS Office Suite
- One Drive
- IT Skills
- Project Management
Accomplishments
- Board liaison to the Board of Directors, Governance Committee, Finance Committee, Public Policy Committee and Self Advocate Advisory Board.
- Led and executed 14 conferences and 2 roadshows both domestically and internationally in 2023
- Grew donor applications over 75% on monthly goals with over 1.7 millions views on TikTok post with over 6 million views on account in 2 months time
- Led annual growth of donor applications over 650% in 3 years time
- Led a successful launch of 6 database portals onto new hosting sites
Timeline
HR Coordinator
Enchantment
10.2025 - Current
HR Coordinator
L'Auberge De Sedona
02.2025 - 09.2025
Executive Assistant to CEO & President
Southwest Autism Research and Resource Center
01.2023 - 01.2024
Executive Assistant
The World Egg and Sperm Bank
01.2020 - 01.2023
Operations Manager
The Men's Wearhouse
01.2015 - 01.2019
Merchant Teller
Chase Bank
01.2010 - 01.2013
3rd Year Professional Certificate - Interior Design
Scottsdale Community College
Associates Degree - Architecture
Scottsdale Community College
Associates Degree - Interior Design
Scottsdale Community College