Reyhan Talibova
Baku
Summary
Proven leader in supply chain and office management, adept at enhancing efficiency and fostering collaborative environments. Excelled in complex problem-solving and relationship building, achieving significant process improvements. Skilled in computer applications and customer service, ensuring optimal operational performance and stakeholder satisfaction.
Overview
25
25
years of professional experience
Work History
Supply Associate
United Nations High Commisioner For Refugees
12.2020 - Current
- Contributed to ensuring timely availability of materials and resources.
- Improved supply chain efficiency by streamlining processes and implementing cost-saving measures.
- Led cross-functional projects aimed at improving overall supply chain performance, achieving targeted objectives within set deadlines.
- Enhanced supplier relationships through effective communication and collaboration, resulting in improved delivery times and product quality.
- Facilitated smooth flow of information between various departments involved in the supply chain process, fostering a collaborative work environment.
- Participated in regular audits of supply chain processes, implementing corrective actions as needed to ensure compliance with regulatory requirements and industry standards.
- Supported procurement activities, including sourcing new vendors, evaluating bids, and executing purchase orders.
- Coordinated with logistics partners to optimize shipping routes and reduce transportation costs.
- Maintained accurate records of inventory transactions, ensuring data integrity for reporting and decision-making purposes.
- Tracked and monitored purchase orders, deliveries and invoicing to verify accuracy and compliance.
- Oversaw demand planning, purchasing, and logistics.
- Monitored and tracked supplier performance to enforce adherence to quality standards and established timelines.
- Monitored supplier performance for compliance with contract terms and quality standards.
Procurement Specialist
Ali Motors
01.2017 - 01.2020
- Tracked purchase orders and followed up with vendors and carriers to support timely deliveries.
- Managed a diverse portfolio of suppliers, ensuring timely delivery of goods at competitive prices.
- Developed and maintained detailed records of all procurement activities for accurate tracking and reporting purposes.
- Carefully read and interpreted requisition orders to understand specialized terms and requirements.
Office Services Manager
Amec Foster Wheeler
03.2011 - 11.2016
- Improved employee productivity with well-organized workspaces and proper allocation of resources.
- Ensured compliance with safety and health regulations by conducting regular inspections and implementing necessary corrective measures.
- Developed filing systems to organize critical documents, making them easily accessible when needed.
- Coordinated maintenance and repair work, ensuring a safe and comfortable working environment for staff.
- Managed vendor relationships to ensure timely delivery of office supplies and equipment for smooth operations.
- Enhanced communication between departments by facilitating regular team meetings and updates on projects.
- Managed inventory control procedures to maintain optimal stock levels of office materials without excess waste or shortages.
- Analyzed workflow processes periodically, identifying bottlenecks and making adjustments as necessary for improved performance outcomes.
- Implemented training programs to improve staff skills, leading to higher job satisfaction levels among employees.
- Established a welcoming atmosphere by maintaining professional reception areas and addressing visitor inquiries promptly.
- Organized company-wide events such as holiday parties or training sessions while adhering to budgets constraints.
- Assisted in the hiring process by screening resumes, conducting interviews, and providing recommendations on top candidates.
- Supervised mailroom operations to ensure accurate routing and timely delivery of correspondence within the organization.
- Supported executive team members by coordinating calendar appointments, travel arrangements, and meeting logistics as needed.
- Updated reports, managed accounts, and generated reports for company database.
- Developed and maintained successful relationships with vendors, suppliers and contractors.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Delivered performance reviews, recommending additional training or advancements.
- Improved safety procedures to promote employee well-being and safety and protect company from potential liability.
- Coordinated office events, seminars and meetings for staff and clients.
Executive Secretary
Amec Foster Wheeler
03.2007 - 10.2011
- Handled confidential information in professional manner.
- Maintained strict confidentiality in all aspects of personal, financial, and corporate information.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Served as a liaison between executives, staff members, clients, and stakeholders to maintain effective communication channels.
- Boosted morale within teams by fostering a positive work environment with open lines of communication.
- Facilitated smooth travel arrangements for executives, ensuring seamless itineraries and accommodations.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Coordinated successful meetings and events by meticulously planning agendas, logistics, and materials.
- Organized and updated schedules for executives.
- Supported timely decision-making with thorough research and accurate data analysis.
- Worked with senior management to initiate new projects and assist in various processes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Office Manager
Catholic Relief Services, CRS
03.2003 - 03.2007
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Contributed to workplace safety by ensuring compliance with established emergency protocols and conducting regular equipment inspections.
- Organized travel arrangements for executives by researching cost-effective options while accommodating individual preferences.
Office Manger
TACIS, EU Project
12.2001 - 03.2003
- Developed and maintained successful relationships with vendors, suppliers and contractors.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Managed compliance to keep organization operating within legal and regulatory guidelines.
- Organized travel arrangements for executives by researching cost-effective options while accommodating individual preferences.
- Assisted in organizing and overseeing assignments to drive operational excellence.
Receptionist
The British Council
09.1999 - 11.2001
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Confirmed appointments, communicated with clients, and updated client records.
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive first impression.
- Responded to inquiries from callers seeking information.
- Maintained a well-organized reception area with updated materials, contributing to a welcoming environment for visitors.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Cultivated positive relationships with clients through professional demeanor and excellent interpersonal skills.
- Helped maintain office security by monitoring visitor access and issuing badges as needed.
- Welcomed customers with friendly greeting, answered general questions, gathered nature of visit and directed to specific offices.
- Sorted, received, and distributed mail correspondence between departments and personnel.
Education
Bachelor of Science - Legal Regulation of Economy
Tafaccur University
Baku, Azerbaijan07.2004
Skills
- Customer Service
- Time Management
- Attention to Detail
- Computer Skills
- Leadership Qualities
- Workplace Safety
- Complex Problem-Solving
- Decision-Making
- Relationship Building
- Courteous and Professional
- Customer service orientation
- Calendar Management
- Event Coordination
- Adaptable and Flexible
- Honest and Dependable
- Creative Thinking
- Reliable and Responsible
Languages
Azerbaijani, Russian
Native language
English
Proficient
C2
Timeline
Supply Associate
United Nations High Commisioner For Refugees
12.2020 - Current
Procurement Specialist
Ali Motors
01.2017 - 01.2020
Office Services Manager
Amec Foster Wheeler
03.2011 - 11.2016
Executive Secretary
Amec Foster Wheeler
03.2007 - 10.2011
Office Manager
Catholic Relief Services, CRS
03.2003 - 03.2007
Office Manger
TACIS, EU Project
12.2001 - 03.2003
Receptionist
The British Council
09.1999 - 11.2001
Bachelor of Science - Legal Regulation of Economy
Tafaccur University
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