Sabina Mukhtarova
Baku
Summary
Accomplished Procurement Specialist with extensive expertise in procurement, supply chain management, and logistics. Demonstrated ability to leverage financial analysis to drive strategic procurement decisions and manage purchasing budgets effectively. Proven leadership skills foster team collaboration to consistently meet production targets and uphold quality standards while developing innovative supply chains and cultivating strong vendor relationships. Committed to optimizing processes and enhancing operational efficiency in dynamic environments.
Overview
23
23
years of professional experience
1
1
Certification
Work History
PUBLIC PROCUREMENT AND SUPPLY MANAGER
STATE MEDICAL-SOCIAL EXPERTISE AND REHABILITATION AGENCY UNDER THE MINISTRY OF LABOUR AND SOCIAL PROTECTION OF THE POPULATION OF THE REPUBLIC OF AZERBAIJAN
10.2022 - Current
- Procure or supervise the timely procurement of all goods, supplies and services needed, in accordance with all applicable state and local laws, policies and procedures.
- Ensure compliance with all applicable laws and procurement policies, and procedures by reviewing and monitoring procurements conducted by any designee, department, agency, or official.
- Maintain the integrity of the public procurement process.
- Ensure purchasing practices are consistent, open, and designed to encourage maximum competition and best value procurements.
- Research market sources and vendors to locate and ensure the most cost-effective and competitive pricing for the purchase of supplies and services.
- Prepare and issue solicitation documents.
- Receive and evaluate proposals and bids; award or recommend the award of contracts to the legislative body.
- Conduct negotiations with suppliers on proposals, contracts and contract claims. Execute contracts on behalf of the Agency.
- Establish standard contract clauses for use in contracts, solicitations, and purchase orders.
- Prepare or supervise the preparation of contractual documents with suppliers.
- Review and execute contracts, purchase orders, change orders, and other documents within delegated authority.
- Select, hire, supervise, and evaluate subordinate staff; review performance reports prepared by subordinates and rate employee performance; exercise authority for department personnel actions consistent with established personnel rules, and all other applicable rules and regulations.
- Delegate authority and assign work to subordinate staff commensurate with their qualifications and existing workload. Review staff work to ensure compliance with applicable laws, policies, and procedures.
- Serve as public procurement advisor and technical expert to management.
- Establish and supervise a contract administration system designed to ensure that contractors are performing in accordance with the terms and conditions of their contracts.
- Develop, recommend and monitor the departmental budget.
PROCUREMENT AND SUPPLY CHAIN & LOGISTICS MANAGER
SIGMA ENERGY MARINE FZE BRANCH OFFICE IN AZERBAIJAN
07.2021 - 10.2022
- Overseeing and supervising employees and all activities of the purchasing department.
- Preparing plans for the purchase of equipment, services, and supplies.
- Following and enforcing the company's procurement policies and procedures.
- Reviewing, comparing, analyzing, and approving products and services to be purchased.
- Managing inventories and maintaining accurate purchase and pricing records.
- Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
- Maintaining good supplier relations and negotiating contracts.
- Researching and evaluating prospective suppliers.
- Preparing budgets, cost analyses, and reports.
Deputy Director of Public Procurment & SCD
THE MINISTRY OF LABOUR AND SOCIAL PROTECTION OF THE POPULATION OF THE REPUBLIC OF AZERBAIJAN” SOCIAL SERVICES AGENCY
08.2020 - 06.2021
- Supervising the work of professional and other support staff
engaged in the provision of procurement and services in the Agency and Rehab centres. - Planning a yearly procurement plan based on the annual budget, in consultation with the organization's management team and financial department.
- Monitoring the work of the Unit to ensure that all procurement and disposal activities are in accordance with relevant legislation, such as the Public Procurement and Disposal of Public Property Act, and with policies and guidelines issued by the Office of Procurement Regulation.
- Monitoring and evaluating the effectiveness and efficiency of the procurement and disposal functions through the application of performance measurement tools, and recommending changes, as necessary.
- Managing pre-qualification activities, by providing guidance and advice on procurement activities, such as the development of tender documents, preparation of bid packages, registering of tenders, arranging bid conferences, and recommending the evaluation team.
- Collaborates with the Office of Procurement Regulation to obtain advice and guidance on the interpretation and application of procurement and disposal policies and procedures to ensure compliance with relevant legislation, such as the Public Procurement and Disposal of Public Property Act.
- Performing duties related to the procurement, disposal, tendering, and evaluation process, including supporting and advising the procurement team concerning applicable policies and procedures.
- Performs related work as required.
PROCUREMENT AND SUPPLY CHAIN MANAGER
SUPERIOR PRODUCTS CASPIAN LLC
12.2019 - 08.2020
- Manage the entire process in the planning of procurement and supply chain activities, inventory control, logistics and distribution, ensuring effective functioning processes to avoid costly delays and lost opportunities.
- Be responsible for introducing process improvements in the supply chain and identifying new vendors/suppliers without jeopardizing quality and service delivery.
- Manage relationships with vendors and contractors that facilitate smooth flow of services to projects.
- Ensure full compliance of procurement activities with the projects Procurement Manual, Financial Rules and Regulations, relevant Organizational Directives and Administrative Instructions.
- Implement effective internal control, proper design and functioning of a client-oriented procurement management system for projects and related reporting requirements.
- Manage and monitor all transactional procurement including tendering processes, evaluation, contracting, contract management, legal considerations and payment conditions, contractors, performance evaluation and risk assessment.
- Implement strategic procurement including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management and performance measurement.
- Prepare monthly, quarterly and annual procurement plans and progress reports as required.
PROCUREMENT AND LOGISTICS MANAGER
“LEMAG” LLC
04.2019 - 12.2019
- Responsible for the procurement and management of contracts for purchasing goods and services from contractors and service providers (consultants, builders, drivers, professionals, etc.).
- Review all contracts in the Logistics and Procurement Unit.
- Legal review of all contracts in the Logistics and Procurement Unit.
- Follow-up contracts and register them in the ERP system.
- Comply with all customs contracting policies and regulations.
- Follow up and solve the problems of all logistics and daily purchases.
- Attend the meetings of the clusters for procurement and logistics and submit reports to the direct manager and senior management.
- Prepare tender documents for the purchase of materials and request proposals for the selection of consultants.
- Direct, train and participate in the implementation of their important, complex tasks and solve work problems.
- Performing any other tasks assigned by the line manager.
ENGINEERING PROCUREMENT – CEG BUYER
“HUAWEI TECHNOLOGIES AZERBAIJAN” LLC
08.2018 - 03.2019
- Prepare and review subcontractor documents.
- Prepare the strategy for contracting the services.
- Evaluate the subcontractors’ performance, portfolio and business relation with suppliers.
- Analyze the market prices and the efficiency of delivery of the service to assure that the service is contracted with a competitive price.
- Collect and analyze the market offering information for a service.
- Develop and define strategic suppliers and suggest them to the different projects.
- Work together with the Project Team and with the Quality Team in the supplier’s registering process.
- Release on time the request of quotes to the suppliers and ensure that all the documents are proper and precise.
- Assure that the purchase process complies with the contracting policy, procedure and the delivery schedule of the project.
- Keep all the registering documents completed and updated and the information related with the procurement process such as negotiation meeting minutes, reports, bidding documents, etc.
- Evaluate and analyze the performance of the supplier based on the price negotiation process, payment terms, delivery time and other commercial terms with the supplier.
- Ensure cost efficiency & lead-time for sourcing part.
Procurement & Supply Chain Manager
“YOUR EQUIPMENT SUPPLIER” LLC
09.2014 - 06.2018
- Managing and mentoring a dynamic team of purchasing professionals.
- Establishing and maintaining measurable performance metrics for all levels of procurement activities to include but not limited to supplier performance, supplier quality, internal order placement performance, buyer activity levels, financial performance, and material shortage elimination.
- Report to management the measurable status of progress & corrective actions as it pertains to supplier performance
- Negotiate and execute purchase orders or vendor contracts as needed to support the critical business needs.
- Strategically develop and implement commodity/supply chain strategies covering all commodities, services and supplier processes throughout a global enterprise to deliver maximum value, leverage, and standardization.
- Lead a global enterprise organization within the scope of the strategic sourcing process to drive cost out of the supply chain by managing the following: Commodity and negotiation strategies including Terms and Conditions Supplier selection/de-selection, evaluation and rationalization of Supply chain solutions, including vendor managed inventory, supplier consignment, safety stock levels, etc.
- Leads product development commodity strategies in line with corporate initiatives to improve supply chain efficiencies and reduce the total cost of supply chain management.
- Manage all activities that develop relationships with suppliers.
- Develops an overall vendor base which creates and sustains a competitive advantage.
PROCUREMENT COORDINATOR
BCC GROUP – AZERBAIJAN
05.2007 - 08.2014
- Purchase order fulfilment for various categories.
- Handle the “supplier qualification” and “supplier selection” steps of the procurement process in accordance with the requirements of the business team, and resolve any issues that may arise.
- Managing sourcing activities relating to business models, making use of RFQ, RFP, RFI, key sourcing processes, and quote analysis/negotiation.
- Obtain approval for procurement plans, orders proceeding and track the progress of these orders up until they are fully delivered as per the contract/agreement.
- Inviting suppliers to procurement projects. Conduct commercial and technical analyses.
- Evaluate an ever-evolving procurement environment, keep improving on procurement costs, and implement risk-mitigation plans to ensure the smooth sailing of our business.
- Attention to detail and accountability.
LOGISTICS COORDINATOR
INTERFOOD RECOURCES COMPANY AZERBAIJAN BRANCH (UAE)
02.2003 - 09.2006
- Coordinate and monitor supply chain operations.
- Optimize procedures.
- Recruit and coordinate logistics staff (e.g., truck drivers) based on availability and requirements.
- Supervise orders and organize the stocking of products to meet customer needs.
- Plan and track the shipment of final products according to customer requirements.
- Keep logs and records of warehouse stock, executed orders, and other relevant data.
- Prepare reports for management.
Education
MANAGEMENT AND ADMINISTRATION
TARAS SHEVCHENKO NATIONAL UNIVERSITY OF KYIV
01.2023
Skills
- Proficient in Microsoft Office suite
Certification
Certified CIPS TRAINING (PROLOG)
"PROCUREMENT AND SUPPLY CHAIN PRINCIPLES" 2017
Certified Accounting Program 1C (AAA) 2000
Languages
English
Limited Working
Azerbaijani
Native or Bilingual
Russian
Native or Bilingual
Turkish
Limited Working
Timeline
PUBLIC PROCUREMENT AND SUPPLY MANAGER
STATE MEDICAL-SOCIAL EXPERTISE AND REHABILITATION AGENCY UNDER THE MINISTRY OF LABOUR AND SOCIAL PROTECTION OF THE POPULATION OF THE REPUBLIC OF AZERBAIJAN
10.2022 - Current
PROCUREMENT AND SUPPLY CHAIN & LOGISTICS MANAGER
SIGMA ENERGY MARINE FZE BRANCH OFFICE IN AZERBAIJAN
07.2021 - 10.2022
Deputy Director of Public Procurment & SCD
THE MINISTRY OF LABOUR AND SOCIAL PROTECTION OF THE POPULATION OF THE REPUBLIC OF AZERBAIJAN” SOCIAL SERVICES AGENCY
08.2020 - 06.2021
PROCUREMENT AND SUPPLY CHAIN MANAGER
SUPERIOR PRODUCTS CASPIAN LLC
12.2019 - 08.2020
PROCUREMENT AND LOGISTICS MANAGER
“LEMAG” LLC
04.2019 - 12.2019
ENGINEERING PROCUREMENT – CEG BUYER
“HUAWEI TECHNOLOGIES AZERBAIJAN” LLC
08.2018 - 03.2019
Procurement & Supply Chain Manager
“YOUR EQUIPMENT SUPPLIER” LLC
09.2014 - 06.2018
PROCUREMENT COORDINATOR
BCC GROUP – AZERBAIJAN
05.2007 - 08.2014
LOGISTICS COORDINATOR
INTERFOOD RECOURCES COMPANY AZERBAIJAN BRANCH (UAE)
02.2003 - 09.2006
MANAGEMENT AND ADMINISTRATION
TARAS SHEVCHENKO NATIONAL UNIVERSITY OF KYIV
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