Tamera Moore
Prescott Valley
Summary
Dynamic Executive Administrative Assistant with a proven track record at USA Real Estate & Property Management, LLC. Expert in file management and documentation, enhancing operational efficiency. Meticulous attention to detail and strong problem-solving skills contributed to successful transaction coordination and client satisfaction. Proficient in advanced MS Office and database management.
Overview
5
5
years of professional experience
Work History
Executive Administrative Assistant
USA Real Estate & Property Management, LLC
07.2020 - Current
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
- Scheduled appointments and handled calenders for senior leadership.
- Gathered documents, data, and formulated analytics to prepare issues for discussion and reports for review.
- Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
- Drafted professional correspondence on behalf of executives, fostering strong relationships with clients and partners alike.
- Handled confidential and sensitive information with discretion and tact.
- Used advanced software to prepare documents, reports, and presentations.
- Facilitated training and onboarding for incoming office staff.
- Updated and maintained confidential databases and records.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Volunteered to help with special projects of varying degrees of complexity.
- Created and managed office systems to efficiently deal with documentation.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
Real Estate Transaction Coordinator
USA Real Estate & Property Management, LLC
07.2020 - Current
- Organized and maintained transaction files in compliance with company policies and industry regulations, ensuring easy access to all relevant documents.
- Collaborated with escrow officers, title companies, inspectors, appraisers, attorneys, and other professionals to address any issues or discrepancies that arose during transactions.
- Continually developed professional knowledge and skills by attending industry events, workshops, and training sessions to stay current on best practices and emerging trends within the real estate market.
- Supported successful closings by obtaining signatures from all parties involved in a timely manner while ensuring clear communication throughout the process.
- Contributed to a positive work environment by providing backup support for fellow team members during peak periods or absences.
- Assisted with the creation of marketing materials, including flyers and brochures, to effectively showcase properties for sale.
- Strengthened relationships with clients by maintaining open lines of communication during each stage of the transaction process.
- Improved operational efficiency with implementation of new digital filing system for transaction documents.
- Increased client satisfaction by efficiently coordinating all phases of real estate transactions from initial contact to closing.
- Prepared and presented contracts and other legal documents to clients.
Education
Associate of Arts - Specialized Paralegal Studies
Empire Business College
Santa Rosa, CA04-2009
Skills
- Problem solving
- File management
- Documentation and reporting
- Business correspondence
- Administrative support
- Executive support
- Meticulous attention to detail
- Professional and mature
- Advanced MS office suite
- File organization
- Database management
- AR/AP Bookkeeping
- Legal administrative support
- Proofreading
- Software knowledge
- Data analysis
- Project management
Timeline
Executive Administrative Assistant
USA Real Estate & Property Management, LLC
07.2020 - Current
Real Estate Transaction Coordinator
USA Real Estate & Property Management, LLC
07.2020 - Current
Associate of Arts - Specialized Paralegal Studies
Empire Business College
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