Dynamic Executive Administrative Assistant with a proven track record at USA Real Estate & Property Management, LLC. Expert in file management and documentation, enhancing operational efficiency. Meticulous attention to detail and strong problem-solving skills contributed to successful transaction coordination and client satisfaction. Proficient in advanced MS Office and database management.
Overview
5
5
years of professional experience
Work History
Executive Administrative Assistant
USA Real Estate & Property Management, LLC
07.2020 - Current
Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
Scheduled appointments and handled calenders for senior leadership.
Gathered documents, data, and formulated analytics to prepare issues for discussion and reports for review.
Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
Drafted professional correspondence on behalf of executives, fostering strong relationships with clients and partners alike.
Handled confidential and sensitive information with discretion and tact.
Used advanced software to prepare documents, reports, and presentations.
Facilitated training and onboarding for incoming office staff.
Updated and maintained confidential databases and records.
Promoted team productivity by keeping supplies organized and well-stocked.
Volunteered to help with special projects of varying degrees of complexity.
Created and managed office systems to efficiently deal with documentation.
Used QuickBooks to produce monthly invoices, reports, and other deliverables.
Real Estate Transaction Coordinator
USA Real Estate & Property Management, LLC
07.2020 - Current
Organized and maintained transaction files in compliance with company policies and industry regulations, ensuring easy access to all relevant documents.
Collaborated with escrow officers, title companies, inspectors, appraisers, attorneys, and other professionals to address any issues or discrepancies that arose during transactions.
Continually developed professional knowledge and skills by attending industry events, workshops, and training sessions to stay current on best practices and emerging trends within the real estate market.
Supported successful closings by obtaining signatures from all parties involved in a timely manner while ensuring clear communication throughout the process.
Contributed to a positive work environment by providing backup support for fellow team members during peak periods or absences.
Assisted with the creation of marketing materials, including flyers and brochures, to effectively showcase properties for sale.
Strengthened relationships with clients by maintaining open lines of communication during each stage of the transaction process.
Improved operational efficiency with implementation of new digital filing system for transaction documents.
Increased client satisfaction by efficiently coordinating all phases of real estate transactions from initial contact to closing.
Prepared and presented contracts and other legal documents to clients.
Education
Associate of Arts - Specialized Paralegal Studies
Empire Business College
Santa Rosa, CA
04-2009
Skills
Problem solving
File management
Documentation and reporting
Business correspondence
Administrative support
Executive support
Meticulous attention to detail
Professional and mature
Advanced MS office suite
File organization
Database management
AR/AP Bookkeeping
Legal administrative support
Proofreading
Software knowledge
Data analysis
Project management
Timeline
Executive Administrative Assistant
USA Real Estate & Property Management, LLC
07.2020 - Current
Real Estate Transaction Coordinator
USA Real Estate & Property Management, LLC
07.2020 - Current
Associate of Arts - Specialized Paralegal Studies
Empire Business College
Similar Profiles
FASICA TADESSEFASICA TADESSE
Chief Executive Officer at SFK Real Estate Sales and Property Management LLCChief Executive Officer at SFK Real Estate Sales and Property Management LLC
Chief Executive Officer at SFK Real Estate Sales and Property Management LLCChief Executive Officer at SFK Real Estate Sales and Property Management LLC