Summary

Overview

Work History

Education

Skills

Timeline

Tamiko Shibata

Apache Junction,AZ

Summary

Legal and administrative professional with over 30 years of experience in high-level executive support, paralegal-type work, and office managerial experience. Success in office management, legal documentation, and projects and design and construction and real estate contracting for hospital and medical office building capital projects. Dedicated and focused who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority. Use to managing multiple projects with ease using expert time management methods. Resourceful and accomplished Office Manager with extensive office operations and personnel organization expertise.

Knowledgeable Paralegal and Executive Assistant with solid foundation in legal research and case management. Known for efficiently supporting attorneys and contributing to successful case outcomes. Demonstrated proficiency in drafting legal documents and managing case files.

Experienced with legal research, document preparation, and case management. Uses organizational skills and attention to detail to maintain accurate case files and support attorneys effectively. Knowledge of legal procedures and protocols ensures seamless workflow and contributes to successful case outcomes.

Overview

years of professional experience

Work History

Paralegal / Contract Management Specialist

SonoraQuest Laboratories, LLC

Phoenix, AZ

01.2024 - Current

Draft, reviews, and completes all laboratory services agreements, technical services agreements, IT agreements, construction contracts, NDAs, POs, and WOs for the company.
Spearheaded a standard contract processing system now utilized by the company.
Drafted and implemented a new construction contract and process now utilized by the company.
Mastered a new contract system and became system expert who trained all other personnel on such system.

Executive Coordinator and Paralegal, Legal Department, Real Estate Center of Excellence

CommonSpririt Health

Phoenix, AZ

01.2018 - 01.2024

Assist with creation of new contract forms, maintain and update comprehensive set of contract forms for the design and construction of capital renovation and new build projects for hospitals, medical office buildings, and corporate offices.
Prepare, negotiate, and finalize construction contracts, change orders, and amendments for construction projects and hospital facility capital projects (over 100 completed in less than a 60 day period).
Assist in preparation of various leasing documents.
Partner with National Real Estate Services team to negotiate individualized national form contracts with vendors such as Trane, Kone, Johnson Controls, Sellen, and Kitchell.
Review all lien filings (preliminary notices and mechanic’s liens) for projects and work with project management and in-house counsel to effectively settle claims and manage the removal of liens.
Ensure all assigned matters are properly tracked in the Practice Manager system.
Supports the System Vice President & Associate General Counselor, Real Estate, and 2 Senior Counselors.
Assists attorneys from the beginning of a contract to post-closing.
Collect, organize, and file all contracts and supporting contract documentation.
Team member and integral part of the Real Estate Center of Excellence (“RECOE”), the functional division of the Legal Department that primarily supports CommonSpirit Health’s National Real Estate Service Department and CommonSpirit Health facilities on real estate, construction and leasing legal matters;
Currently completing all tasks and responsibilities for at least to (3) Executive Coordinators
Performs complex administrative, secretarial, and legal support for multi executive level personnel
Efficient in using the Microsoft Office product suite (including, without limitation, Microsoft Word, Excel, Share Point and PowerPoint) and other technologies tools.
Organizes and maintains all legal files within electronic filing systems, including Practice Manager, and Share Point.
Assists in drafting legal real estate contracts and documents.
Coordinates with all outside legal firms and clients.
Facilitate, manage, administer and assist with the day-to-day professional, executive and business activities, and affairs of assigned executives.
Plans and manages the travel arrangements and scheduling of air, hotel, rental car or transportation, and other travel arrangements. Proficient in the use of Concur (travel and expense reporting system)
Prepare, manage and submit monthly expense reports for the assigned attorneys.
Receives, tracks, and manage all certified mail for executives and independently answers correspondence and takes appropriate action
Manage, organize and perform a variety of activities simultaneously (i.e., multi-task), while maintaining accurate and complete records and files.
Maintain excellent working relationships and work collaboratively as a team member within and outside of CommonSpirit Health Legal.
Demonstrate excellent human relations skills and the ability to exercise good judgment, dignity and discretion as it relates to the affairs of the CommonSpirit Health Legal Department.

Commanding Officer / General Staff Officer / Legal Officer / Administrative Director / Human Resource Director

United States Marine Corps

United States

08.1994 - 09.2013

Commanded and managed over 200 Marines in and out of deployments.
Performed all staffing and tracking of all deployed personnel in and out of country (Iraq) (90,000+ personnel).
Was responsible for all military legal, personnel, and general administration at the executive level.
Managed the Human Resource office for the civilian workers throughout the military commands.
Handled all correspondence and files related to personnel pay and allowances, awards, security clearances, and personal records.
Managed the staffing goal and filling the task organization for the entire agency.
Tracked all Command legal issues (Article 15’s, Courts Martial) and conducted investigations.
Managed the budget and finances for specific sections.
Liaised between outside agencies and adjacent organizations.
Oversaw all automated systems that manage manpower resources.
Oversaw and managed the Executive schedule and events.

Education

Certificate of Technical Studies - Advanced Paralegal Program – Real Estate Law

Blackstone Career Institute

09-2021

Paralegal Studies

Boston University

Boston, MA

05-2021

Criminal Justice/Forensics

American Military University

Charleston, WV, USA

01-2013

Military Law

Legal Officer School

Camp Lejeune, NC, USA

01-2001

Military Studies

Military Justice Senior Officer Course

San Diego, CA, USA