Summary
Overview
Work History
Education
Skills
Communication Skills
Timeline
Generic

Victor Gaxiola

San Luis,AZ

Summary

To obtain a Payroll Lead position and handle HR functions using my experience, accounting skills and following rules and regulations of the company and law.

Professional payroll specialist with significant experience in managing payroll operations and compliance. Skilled in payroll processing, tax regulations, and financial reporting. Strong focus on team collaboration, problem-solving, and adapting to changing needs. Known for reliability, accuracy, and achieving results in fast-paced environments.

Overview

17
17
years of professional experience

Work History

Payroll Manager

Haxton Masonry, Inc.
04.2023 - Current
  • Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members.
  • Ensured compliance with federal, state, and local tax laws by staying current on regulations and updating policies accordingly.
  • Streamlined payroll processes by implementing efficient systems and tools, resulting in reduced processing time.
  • Processed payroll garnishments such as tax liens and child support.
  • Coordinated new hire and termination processes to facilitate smooth operations.
  • Responded to employee inquiries to provide assistance with payroll-related questions.
  • Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
  • Calculated deductions and processed payroll for employees.
  • Managed a team of payroll specialists, providing training and guidance to ensure timely and accurate payroll processing.
  • Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
  • Updated payroll policies to reflect changes in legislation, maintaining compliance and mitigating risks.
  • Managed year-end payroll activities, ensuring timely and accurate W-2 distribution.
  • Developed strategic plans for day-to-day financial operations.

Payroll Clerk

Haxton Masonry, Inc.
09.2020 - 04.2023
  • Process new hires, re-hires, complete E-Verify for all employees
  • Responded to employee inquiries to clarify payroll issues regarding wages, deductions and taxes.
  • Assisted new hires with onboarding paperwork related to direct deposit setup, tax forms, and benefit enrollment.
  • Ensured accurate payment distribution for employees by diligently reviewing timecards and attendance records.
  • Collaborated with the human resources department to ensure proper management of employee benefits and deductions.
  • Reconciled bank and payroll records routinely to verify accuracy.
  • Managed garnishments and levies in accordance with legal requirements, ensuring proper withholding from employee wages.
  • Maintained confidentiality of employee payroll information, ensuring secure handling of sensitive data.
  • Tracked employee vacation, sick and personal time.
  • Calculated wages, deductions and bonuses in accordance with company policies.

Accounts Receivable

Valley Pride Inc.
04.2019 - 09.2020
  • Reconcile Bank Statements and Bookkeeping Ledgers
  • Receive and Record Vouchers, Cash and Checks
  • Produce a variety of reports, including income statements and balance sheets
  • Make phone calls on all past due accounts
  • Keep track of Age Analysis Report
  • Make weekly deposits to general accounts
  • Generate Invoices in the system
  • Advance knowledge and experience of spreadsheet
  • Experience with accounting software and data entry
  • Ability to work independently
  • Assist with Accounts Payable back up

Office Administrator

Valley Pride Inc.
10.2017 - 04.2019
  • Complete Payroll checks in a weekly basis
  • Supervising administrative staff and dividing responsibilities to ensure performance
  • Submit timely reports and prepare presentations
  • Attends workshops and conferences when requested
  • Complete monthly and yearly cost reports
  • Complete end of year cost reviews
  • Balance and deduct weekly cash advances
  • Balance monthly petty cash
  • Process employee sick leave
  • Keep track of equipment permits renew when needed
  • Process truck drivers paychecks
  • Keep track of H2A visas and permits
  • Complete end of year Audit with H2A process

Payroll Clerk

Valley Pride Inc.
11.2016 - 09.2017
  • Process Paperwork for new employees and returning employees
  • Review and Balance timesheets daily
  • Create spreadsheet to calculate earning for employees
  • Process Foreman’s checks on a weekly basis
  • Keep Track of employees terminations, vacations, leave of absences
  • Calculate and Process employee vacation checks
  • Assist and Process H2A Visas
  • Perform weekly Audits to employee hours
  • Conduct verification of employment
  • Order office supplies
  • Use Programs such as Excel, Word, Famous
  • Keep track of domestic and H2A employees
  • Complete New Hire Registration paperwork including E-Verify

Administrative Assistant III

State of Arizona
04.2014 - 11.2016
  • Thoroughly explain the employee handbook during new employee orientations
  • Complete New Hire Paperwork, E-verify I-9
  • Conduct reference and background checks on all job applicants
  • Manage all phases of recruitment, including defining management needs and posting available positions
  • Create new employee self-evaluations forms that focused on employee performance, competencies, engagement and development
  • Keep track and update spreadsheets of all computer based trainings
  • Schedule employee training and maintain records of employees that attend to trainings
  • Create PowerPoint presentations
  • Update and Create weekly and monthly reports and presentations
  • Explain human resources policies and procedures to all employees
  • Complete Worker Compensation Claims
  • Review and create FMLA approval and Denial Letters
  • Use Programs such as HRIS, Talent Acquisition, Office
  • Create offer Letter and packets for new hires

Payroll HR

Darrigo Bros. Co., of California
08.2011 - 04.2014
  • Review timesheets, work charts, wage computation and other information to detect and reconcile payroll discrepancies
  • Verify attendance, hours worked, pay adjustments and post information into designated records
  • Record employee information, such as exemptions, transfers, terminations and resignations to maintain updated payroll records
  • Process weekly paychecks, statements of earnings and deductions
  • Distribute collect and balance timecards each pay period
  • Reconcile deductions for Cash Advances in a weekly basis
  • Issue and record adjustments to previous errors or retroactive increases
  • Conduct Verification of employment
  • Process employees timesheets and entered them into an excel spreadsheet
  • Complete employee file audits
  • Complete FMLA Approval and Denial packets
  • Run Payroll checks on a weekly basis and send ACH reports to the bank

Shipping and Receiving (Promotion)

Darrigo Bros. Co., of California
06.2011 - 07.2011
  • Check in and check out drivers and rout them into available doors
  • Examine contents and compare with records, such as manifests, invoices, orders to verify accuracy of incoming or outgoing shipments
  • Record shipment data, such as weight, charges, space availability damages or discrepancies for reporting
  • Operate office machines such as computers, fax machines, copy machines
  • Interact with customers and other individuals to answer questions
  • Prepare documents such as work orders, bill of landing, manifest
  • Conduct inventory every night of product left

Registration Clerk (Promotion)

Darrigo Bros. Co., of California
10.2010 - 05.2011
  • Register and review applications and explain forms such as W’4, A’4, Benefits, I’9
  • Process paperwork for new employees and enter information in the system
  • Create new employee files
  • Answer questions regarding to benefits, tax information
  • Conduct I’9 audits
  • Keep records of returning, denial and new employees

Assistant Manager

Domino's Pizza
12.2007 - 07.2009
  • Manage staff, prepare work schedules and assign specific job duties
  • Determine staffing requirements and interview new applicants
  • Hire and train new hires, identify staff vacancies and recruit
  • Performs sales floor work, such as greeting or assisting customers
  • Complete inventory check in a daily basis
  • Cook and prepare toppings
  • Conduct bank deposits daily

Education

Hartnell College - general classes

Hartnell College
Salinas
01.2011

High School Diploma -

San Luis High School
San Luis, AZ
01.2010

Computer Business Applications Certificate -

Mission Trail ROP
Salinas, CA
01.2006

Skills

  • Computer skills
  • Detail Oriented
  • Management skills
  • Organizational skills
  • Communication skills
  • Data entry
  • Payroll regulations
  • Payroll calculation
  • Typing speed 62WPM
  • Payroll management
  • Team motivation
  • Payroll auditing
  • Office management
  • Payroll policies
  • Payroll system implementation
  • Multi-State Payroll

Communication Skills

English, Spanish, reading, writing

Timeline

Payroll Manager

Haxton Masonry, Inc.
04.2023 - Current

Payroll Clerk

Haxton Masonry, Inc.
09.2020 - 04.2023

Accounts Receivable

Valley Pride Inc.
04.2019 - 09.2020

Office Administrator

Valley Pride Inc.
10.2017 - 04.2019

Payroll Clerk

Valley Pride Inc.
11.2016 - 09.2017

Administrative Assistant III

State of Arizona
04.2014 - 11.2016

Payroll HR

Darrigo Bros. Co., of California
08.2011 - 04.2014

Shipping and Receiving (Promotion)

Darrigo Bros. Co., of California
06.2011 - 07.2011

Registration Clerk (Promotion)

Darrigo Bros. Co., of California
10.2010 - 05.2011

Assistant Manager

Domino's Pizza
12.2007 - 07.2009

Hartnell College - general classes

Hartnell College

High School Diploma -

San Luis High School

Computer Business Applications Certificate -

Mission Trail ROP

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