Adobe Photoshop
Vinoi Victor George Paluparambil
Office Manager
Abu Dhabi
Summary
Seeking for challenging career in your esteemed organization where I can contribute my skills and experience to parallel growth of the company. Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
19
19
years of professional experience
8
8
years of post-secondary education
1
1
Language
Work History
Office Manager
Al Barakah Holdings
5 2023 - Current
- Administrative Support:Managing day-to-day operations, coordinating schedules, handling correspondence, organizing meetings, and maintaining office supplies and equipment.
- Team Management: Supervising and supporting office staff, assigning tasks, providing guidance, and fostering a positive work environment.
- Facilities Management: Overseeing office facilities, ensuring a clean and functional workspace, coordinating maintenance and repairs, and managing office security.
- Budget and Finance: Assisting with budget planning, monitoring expenses and maintaining financial records.
- Human Resources:Assisting with recruitment and onboarding processes
- Communication and Coordination: Facilitating communication within office, coordinating with other departments or external parties, and ensuring effective information flow.
- Policy Implementation: Implementing office policies and procedures, ensuring compliance with relevant regulations, and promoting a safe and inclusive work environment.
- Event Planning: Organizing company events, conferences, or team-building activities.
- Technology and Systems: Updating website as per requirements, doing product photography, reels making and event photography.
- Problem Solving: Identifying and resolving office-related issues, proactively improving processes, and maintaining high level of efficiency.
PA to Corporate Chairman
GMR Infrastructure (Singapore) PTE Limited (Branch)
06.2022 - 03.2023
- Actively contribute full personal assistant support by dealing with all correspondence and calls, drafting routine letters to high standard, minute meetings, taking messages and other administrative tasks as required to support Chairman.
- Responsible for arranging all travel, accommodation plans for Chairman and accompanying Chairman during travel.
- Completes broad variety of tasks for Chairman including but not limited to: managing extremely active calendar of appointments; preparing business presentations and arranging complex and detailed agendas.
- Researches, prioritize, and follows up on incoming issues and concerns addressed to Chairman including those of sensitive or confidential nature. Determines appropriate course of action, referral or response.
- Plans, coordinates and ensures to keep Chairman well informed of upcoming commitments and responsibilities, following up appropriately.
- Taking photography of all family events of Chairman.
- Responsible for all needs of Chairman family.
- Taking care of Chairman 's health care and ensuring that medicine and other activities are as per prescribed manner.
- Communicates directly, and on behalf of Chairman on matters related to Chairman's programmatic initiatives.
- Prioritizes conflicting needs; handles matter expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
Executive Secretary to CEO / Office Manager
Oasis Enterprises L.L.C (Al Shirawi Group)
09.2012 - 06.2022
- Provide administrative and secretarial support to C-level executives, including organizing and coordinating meetings, conferences, travel arrangements; maintaining calendar, and prepare and manage correspondence, reports and documents.
- Maintains office efficiency by planning and implementing office administrative systems, layouts, and equipment procurement.
- Maintains optimum office services by leading and organizing office operations and procedures, including controlling correspondence; designing filing systems; reviewing supply requisitions; maintaining office equipments, and assigning and monitoring administrative and clerical functions.
- Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
- Manages office assets procurements and ensures that assets are tracked and maintained properly.
- Achieves financial objectives by preparing annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
- Provide weekly / monthly reports on office expense, and others.
- Perform other duties as assigned by supervisors.
- Responsible for CEO’s meeting organization, diary management, Email management, travel & hotel arrangements, preparing presentations, client relationship and follow up with sales/business development team.
- Prepare all Power Point presentations for CEO.
- Be able to comment on draft presentation, produce and manage documents from content perspective, do customer follow up in addition to PA work and run CEO’s office.
- Ensure all outgoing correspondence, reports, submissions and briefings submitted to CEO confirm to organization’s presentation, style, format and content protocols.
- Overseeing movement of files and documents both electronic and hard copy to and from CEO’s office.
- Handle personal tasks for CEO.
Admin Officer
The Lime Tree Café
01.2012 - 09.2012
- Meeting and greeting clients and visitors to office.
- Typing documents and distributing memos.
- Supervising work of office juniors and assigning work for them.
- Handling incoming / outgoing calls, correspondence and filing.
- Faxing, printing, photocopying, filing and scanning.
- Organizing business travel, itineraries, and accommodation for managers.
- Monitoring inventory, office stock and ordering supplies as necessary.
- Updating & maintain the holiday, absence and training records of staff.
- Responsible for purchase orders.
- Raising of purchase orders and invoice tracking.
- Creating and modifying documents using Microsoft Office.
- Setting up and coordinating meetings and conferences.
- Involvement in social media implementation.
- Updating, processing and filing of all documents.
Sr. Relationship Officer
RAK Bank
08.2011 - 01.2012
- Prepared action plans and schedules to identify specific targets and to project the number of new contacts which lead the product sale to 20% increase.
- Meeting new customers personally for collecting the documents to apply for the new facilities.
- Analyzing and evaluating documents submitted by customers.
- Coordinating with back office to set up meetings with potential customers to collect the documents to apply for the new facilities.
- Follow up with existing customers and new customers to promote new services both via telephone calling and personal meet.
- Prepare a variety of status reports, including activity, closings, follow-up, and adherence to goals.
- Maintaining confidentiality of company/customer documents and information.
- Attending product trainings, to be up to-date with the market developments.
- To help coordinators resolve discrepancies associated to customer documentation.
Administration /HR/Account Assistant
RAS Engineering L.L.C
08.2006 - 07.2011
- Provide support to supervisors and staff to develop skills and capabilities of staff.
- Monitor staff performance and attendance activities.
- Coordinate staff recruitment and selection process in order to ensure timely organized and comprehensive procedure is used to hire staff.
- Provide information and assistance to staff, supervisors and Council on human resource and work related issues.
- Perform other related duties as required
- Preserve close management on everyday purpose of employees; make sure efficiency and inspection excellence of production.
- Execute job interviews and see to it that they are completed according to principles of organization.
- Orient, teach and educate fresh workers, explain them with their precise responsibilities, talk in clear terms what is projected from them, and set up them to company’s dream and mission declaration.
- Provide employees with room for development by providing continuous teaching and giving expensive feedback on their job.
- Maintained petty cash.
- Calculate and distribute wages and salaries.
- Verify recorded transactions and report irregularities to management.
- Maintained Daybook, Sales, Purchase & Stock Registers; posted ledgers.
- Prepared L/C & Letter of Guarantee Application & follow up with banks.
- Prepared LPOs; handled PDCs.
- Established and maintained close relationship with bank authorities and auditors, ensuring compliance with all regulatory bodies.
- Ensured that there are effective internal controls.
- Received and recorded invoices.
- Handled supplier & customer invoices.
Office Administrator
Design Center
01.2005 - 01.2006
- Assists office staff in maintaining files and databases.
- Prepares reports, presentations, memorandums, proposals and correspondence.
- Assigns jobs and duties to office staff as needed.
- Monitors office operations.
- Schedules appointments and meetings for executives and upper level staff.
- Serves as go-to for office inquiries and conflicts.
- Manages staff schedules.
- Tracks office supply inventory and approves supply orders.
- Assists in preparation of department budgets and expenses.
- Supervises all administrative personnel.
Education
MBA - Finance
Manipal University
Dubai, United Arab Emirates 12.2010 - 12.2012
Bachelor of Commerce with Computer Application - Finance
Madurai Kamaraj University
Dubai, United Arab Emirates 12.2006 - 11.2009
Some College (No Degree) - Airport Operation
Aviation College
Dubai, United Arab Emirates 01.2008 - 04.2008
Some College (No Degree) - Airport Operation
Aviation College
Dubai, United Arab Emirates 01.2007 - 04.2007
Some College (No Degree) - Customer Service
Aviation College
Dubai, United Arab Emirates 07.2006 - 10.2006
Some College (No Degree) - Accounting Software
G-tech
Palakkad, Kerala 04.2006 - 06.2006
Certification in AutoCAD - Designing Software
Cad Center
Palakkad, Kerala 01.2006 - 05.2006
Pre Graduate In Commerce -
Assisi HSS
Palakkad, Kerala 05.2004 - 03.2006
Skills
Internet & E-mail
Billing
Contract Administration
Compliance Monitoring
Office Management
Administrative Support
Staff hiring
Staff Management
Customer Service
Employee Supervision
Data Entry
Scheduling Coordination
Travel Coordination
Scheduling
Technical Support
Office Administration
Written Communication
Work Planning and Prioritization
Personal Information
- Place of Birth: Kerala, India
- Passport Number: N 8160933
- Date of Birth: 04/07/1987
- Nationality: Indian
- Marital Status: Married
- Religion: Christian
- Visa Status: Employment Visa
Self Profile
A highly dedicated and self-motivated individual with a strong drive to excel in life to achieve both personal and professional goals.
Driving License
Valid UAE Driving License
Software
Adobe Lightroom
Oracle
ESAT
Tally
AutoCAD
Microsoft office
Interests
Photography
Badminton
Cycling
Timeline
PA to Corporate Chairman
GMR Infrastructure (Singapore) PTE Limited (Branch)
06.2022 - 03.2023
Executive Secretary to CEO / Office Manager
Oasis Enterprises L.L.C (Al Shirawi Group)
09.2012 - 06.2022
Admin Officer
The Lime Tree Café
01.2012 - 09.2012
Sr. Relationship Officer
RAK Bank
08.2011 - 01.2012
MBA - Finance
Manipal University
12.2010 - 12.2012
Some College (No Degree) - Airport Operation
Aviation College
01.2008 - 04.2008
Some College (No Degree) - Airport Operation
Aviation College
01.2007 - 04.2007
Bachelor of Commerce with Computer Application - Finance
Madurai Kamaraj University
12.2006 - 11.2009
Administration /HR/Account Assistant
RAS Engineering L.L.C
08.2006 - 07.2011
Some College (No Degree) - Customer Service
Aviation College
07.2006 - 10.2006
Some College (No Degree) - Accounting Software
G-tech
04.2006 - 06.2006
Certification in AutoCAD - Designing Software
Cad Center
01.2006 - 05.2006
Office Administrator
Design Center
01.2005 - 01.2006
Pre Graduate In Commerce -
Assisi HSS
05.2004 - 03.2006
Office Manager
Al Barakah Holdings
5 2023 - Current
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