Zaka Aslanov

Projects Cost Control supervision for the company's infrastructure projects in regions within multi-million USD budgets.

Responsibilities include:

• Led comprehensive cost estimation processes for Infrastructure Projects ensuring accuracy by analyzing historical data and market trends.
• Developed detailed cost projections resulting in around -10%/+5% improvement in cost accuracy, aiding in better project planning.
• Managed project budgets exceeding multi-million, tracking expenditures and ensuring adherence to allocated funds.
• Implemented robust cost control measures resulting in significant reduction in project overruns, optimizing financial efficiency.
• Implemented risk mitigation strategies that minimized cost impacts, ensuring project completion within budget constraints.
• Generated concise and insightful cost performance reports, facilitating informed decision-making by project stakeholders.
• Presented regular updates on cost performance, contributing to improved project transparency and accountability.
• Orchestrated negotiations with suppliers, achieving significant cost savings through strategic vendor contracts and relationships.
• Managed vendor relationships, ensuring timely deliveries and quality while maintaining cost-effectiveness.
• Spearheaded initiatives that optimized project control processes, resulting in streamlined workflows and improved efficiency.
• Collaborated closely with project managers, engineers, and stakeholders, aligning cost control strategies with project goals.
• Provided valuable recommendations for cost-saving measures and process enhancements, driving project success.

Major Clients: BP, Bos Shelf, Azfen (Ace-Topside Project)

Responsibilities include:

• Review of RFQs and RFPs from various Clients and further preparation of quotations and commercial proposals.

• Handling of Cost Time Resource (CTR) requests from engineering and construction disciplines and preparation of CTR sheets.

• Pre tender activities.

• Preparation of Labour Cost Models (LCMs) for various scenarios including offshore and onshore scopes.

• Price estimation for tender SOW.

• Coordination and gathering of tender inputs and documents with various disciplines including engineering and construction.

• Interface of clarifications and queries with Client.

• Preparation of bidding documents and submission of bid.

• Post tender negotiations.

• Drafting and review of contracts.

• Negotiating contract Terms and Conditions (T&C).

• Monitoring contract Change Orders.

• Issue of contract amendments.

• Monitoring Lump Sum and Reimbursable contracts and project revenue and cost.

• Preparation of Cost-to-Complete reports and forecasts for Management.

• Monitoring project progress and margin.

• Preparation of presentations and project dashboards.

• Review and approval of MRs and PRs.

• Tracking historical price for consumables and flagging anomalies.

• Providing guidance to finance and invoicing disciplines with relation to contract payment terms.

• Attending clarification and negotiation meetings with Clients.

Projects Cost Control for the company's infrastructure projects in regions within multi-million USD budgets.

Responsibilities include:

• Coordinating with designer on developing detailed Bills of Quantities (BOQ) for construction projects, providing accurate cost estimates for materials, labor, and equipment.
• Implemented cost planning strategies that contributed to achieving and maintaining project budgets.
• Prepared comprehensive tender documents, analyzed bids, and successfully negotiated contracts with suppliers and contractors.
• Played a key role in contractor selection processes, ensuring the best value for money.
• Managed project budgets, tracked expenditures, and conducted regular variance analyses.
• Ensured compliance with contract terms and conditions, overseeing all aspects of contract administration related to costs.
• Successfully managed change orders and variations, mitigating the impact on project budgets.
• Maintained meticulous records of cost-related documents, contracts, and variations.
• Generated regular and ad-hoc reports on cost performance, providing transparent communication to project stakeholders.
• Managed claims and disputes related to costs, ensuring fair and timely resolutions.

Assistance in Commercial & Procurement and other PM activities of the company in Trump Tower Building construction project.

Responsibilities include:

• Assisted in managing contracts, ensuring compliance with terms and conditions.
• Supported in the preparation of contractual documents, amendments, and variations.
• Contributed to monitoring project costs and expenses against budgets.
• Assisted in generating and maintaining detailed financial reports and records.
• Assisted with procurement processes, including sourcing materials and obtaining quotes.
• Aided in evaluating supplier bids and proposals for cost-effectiveness.
• Managed and organized project-related documents, maintaining an efficient filing system.
• Assisted in preparing documentation for audits, reviews, and compliance checks.
• Assisted Quantity Surveyors in performing quantity takeoffs and measurements.
• Provided support in data collection and analysis for cost estimation purposes.
• Assisted in facilitating communication among project stakeholders, including contractors, suppliers, and internal teams.
• Contributed to preparing correspondence, reports, and presentations as needed.
• Provided administrative support for project meetings, including scheduling and preparing agendas.
• Assisted in tracking project timelines and deliverables to ensure timely completion.

Clients: Bahar Energy Operating Company, Socar AQS, PSG Petroleum Services Group SA

Responsibilities include:

• Administered and managed subcontractor agreements, ensuring compliance with terms and conditions.
• Oversaw the entire subcontract lifecycle, from solicitation to closeout, including negotiation, drafting, and execution.
• Cultivated and maintained relationships with subcontractors, fostering effective communication and resolving issues promptly.
• Managed the procurement process for subcontracted services or materials, including sourcing, bid evaluation, and selection.
• Coordinated with vendors and subcontractors to ensure timely delivery of goods and services.
• Assisted in developing subcontracting strategies and policies in alignment with company goals and industry standards.
• Monitored compliance with contractual terms and conditions, managing variations and amendments as necessary.
• Maintained accurate records and documentation related to subcontracting activities.
• Ensured adherence to regulatory requirements, company policies, and legal standards in all subcontracting activities.
• Collaborated with internal teams, including project managers, legal, finance, and operations, to streamline subcontracting processes and ensure project success.
• Facilitated communication and alignment between various stakeholders involved in subcontracting activities.

Part time assistance in document control activities of the company in Baku International Bus Terminal construction project.

Responsibilities include:

• Providing administrative support, including data entry, filing, maintaining logs, and assisting in the preparation of reports related to document control.
• Assisting in the organization, distribution, and maintenance of project documents, including drawings, specifications, contracts, and reports.
• Helping to establish and manage a systematic filing system for easy retrieval and tracking of documents, ensuring they are properly labeled and stored.
• Supporting the Document Controller in managing document versions, ensuring accurate and up-to-date information is available to relevant stakeholders.
• Collaborating with project teams, contractors, and external parties to gather, process, and distribute documents efficiently under the guidance of the Technical Office Supervisor.