Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Allison Aguila

Tolleson

Summary

Results-driven management professional prepared to lead and innovate within this role. Demonstrates strong focus on team collaboration, strategic planning, and operational excellence. Known for adaptability in dynamic environments and steadfast commitment to achieving targets. Skilled in leadership, project management, financial oversight, and stakeholder engagement.

Overview

19
19
years of professional experience
1
1
Certification

Work History

GM Assistant Supervisor

PepsiCo
08.2021 - Current
  • Team Leadership:
  • Manage and mentor the accounts receivable and accounts payable teams.
  • Set department goals, policies, and procedures.
  • Conduct performance reviews and provide training to team members.
  • Continuously review and improve accounts receivable and accounts payable processes.
  • Implement standard policies and procedures to ensure accurate and compliant financial records.
  • Support system enhancements and related testing activities.
  • Ensure compliance with internal and external regulations.
  • Minimize operational risks related to financial transactions.
  • Management of Accounts Receivables & Payables:
  • Oversee the collection process, ensuring timely receipt of payments from customers.
  • Monitor account aging reports and manage delinquent accounts.
  • Conduct credit checks and set credit limits for customers.
  • Resolve disputes and discrepancies related to customer accounts.
  • Reconcile the accounts receivable ledger to ensure all payments are accounted for and correctly posted.
  • Ensure timely and accurate processing of vendor invoices and payments.
  • Validate charges and ensure compliance with payment terms.
  • Monitor account aging reports and manage overdue payments.
  • Resolve disputes and discrepancies related to vendor accounts.
  • Reconcile the accounts payable ledger to ensure all payments are accounted for and correctly posted.
  • Generate and analyze financial reports related to accounts receivable and accounts payable.
  • Provide insights and recommendations to senior management based on financial data.
  • Prepare monthly, quarterly, and annual forecasting reports.
  • Management of Settlement Reconciliation:
  • Ensure timely and accurate processing of transactions, including customer payments, fund transfers, and interbank transactions.
  • Perform daily reconciliation of settlements for assigned partners, ensuring all transactions are accurately recorded and processed.
  • Oversee the movement of settlement funds between the bank and other financial institutions.
  • Generate and analyze various settlement reports, including transaction volumes, settlement delays, and error rates.
  • Resolve disputes and exceptions in a timely manner.
  • Continuously review and improve settlement processes, policies, and procedures.
  • Provide support to different departments regarding fund movements and settlement inquiries.
  • Ensure compliance with internal and external regulations and minimize operational risks.
  • Communicate effectively with customers, merchants, and other stakeholders to resolve issues and gather information.
  • Support system enhancements and related testing activities.
  • Provided diverse, tactical, and confidential administrative support for multiple GM Market Sr. Directors in two divisions.
  • Managed and prioritized multiple complex calendars.
  • Booked all travel accommodations.
  • Processed expense reports in Concur in a timely manner.
  • Coordinated and executed on- and offsite meetings, special events, and charity sponsorship outings.
  • Collected, compiled, and prepared weekly and quarterly meeting agendas and presentations.
  • Updated daily/weekly financial reports.
  • Assigned employee devices (iPads, cell phones, laptops) and monitored inventory, repairs, and replacements through Calero.
  • Ordered and maintained office supplies and customized swag for employees through partnered vendors.
  • Ensured vendor invoices for company supplies, sponsorships, and donations were paid in a timely manner.

Assoc Administrative Assistant / Cashier

PepsiCo
10.2020 - 08.2021
  • Processed all Geobox and Full Service Vending delivery route cash and check transactions against Settlement Receipts and recorded into ESC.
  • Verified daily receipts of checks and money orders against daily route delivery documents.
  • Verified and accounted for all expected documents including Proof of Delivery and voided invoices.
  • Audited daily delivery documents to ensure compliance with PBC policies.
  • Entered and tracked daily delivery route variances in ESC and on Excel spreadsheets, following through with Delivery Supervisors.
  • Prepared daily bank deposits for Full-Service Drivers.
  • Utilized Bank of America CashPro for check deposits, deposit reports, and identifying bank adjustments.
  • Balanced cash vault daily after all Geo drivers had been checked in.
  • Audited Geo Drivers' banks every period to ensure accurate bank balance.
  • Pulled daily reports.

Grocery Department Specialist

Albertsons Companies
01.2006 - 01.2020
  • Provided administrative support to Sales Managers.
  • Maintained complex and confidential records, files, and calendars.
  • Coordinated and scheduled daily and weekly meetings with sales managers and department specialists.
  • Assisted the assistant sales manager in maximizing ad space to capture all sales dollars possible.
  • Ran daily reports to ensure there were no outstanding profitable opportunities and financial implications.
  • Reviewed project vs. actual sales weekly and quarterly.
  • Developed partnerships with vendor community on new item setup, item file maintenance, ad communications, and collecting placement and promotional funding.
  • Keyed monthly and weekly ad promotions ensuring all line-coded items were captured while maintaining gross profits.
  • Proofed weekly ads with keen attention to details such as ad copy, size, images, versions, and retails.
  • Input all promotional offers in Apex with detailed notes for the buyers on ads and temporary price reductions.
  • Set up copient promotional deals for weekly/monthly sales such as coupons, Buy 3 promotions, or epic events.
  • Reviewed the weekly store display planner ensuring all end cap shelves coincided with the weekly ads.
  • Implemented strategic plans for all new and discontinued items in wave resets.
  • Conducted competitor retail checks to ensure comparable retails while maintaining profitable gross margins.
  • Researched store inventories by running store sales looking for any shrink opportunities.
  • Reviewed and responded to all emails in a timely and efficient manner.
  • Led, trained, and mentored fellow colleagues.
  • Implemented comprehensive process documentation for various department functions to establish business continuity and efficiency.
  • Procurement Department Specialist
  • Assisted the floral buyer with purchasing, receiving, and maintaining inventory.
  • Analyzed store orders based on volume and seasonal impacts.
  • Reviewed product lineups and inventory levels to ensure smooth and successful source and supply distribution consolidation.
  • Addressed and resolved quality or shortage issues quickly.
  • Adjusted store orders according to product availability.
  • Offered out any product to stores to reduce warehouse inventory or short-coded at a special cost to minimize shrink.
  • Built product loads based on supplier shed locations and pallet quantities to maximize truck space.
  • Created efficient workbooks for procurement buyers to ensure accuracy on case costs for ads, in-store, and everyday sales orders.

Education

GED -

YOSEMITE INDEPENDENCE HIGH SCHOOL
Merced, CA
01-2002

Skills

  • Financial Transactions and Reconciliations
  • Accounts Receivable and Accounts Payable Management
  • Analytical and Problem-Solving Skills
  • Financial Reporting and Analysis
  • Team Leadership and Mentoring
  • Process Improvement
  • Compliance and Risk Management
  • Communication and Interpersonal Skills
  • Proficiency in Accounting Software and Microsoft Office Suite

Certification

  • [Relevant Certification]

Timeline

GM Assistant Supervisor

PepsiCo
08.2021 - Current

Assoc Administrative Assistant / Cashier

PepsiCo
10.2020 - 08.2021

Grocery Department Specialist

Albertsons Companies
01.2006 - 01.2020

GED -

YOSEMITE INDEPENDENCE HIGH SCHOOL

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Allison Aguila